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    Administrative Assistant Office Manager - Redmond, United States - Eaton Arrowsmith School

    Eaton Arrowsmith School
    Eaton Arrowsmith School Redmond, United States

    2 weeks ago

    Default job background
    Education / Training
    Description

    Eaton Arrowsmith Academy in Redmond, WA is searching for an accomplished Office Manager/Admin to support our school community starting June 2024. We seek an individual who is committed and passionate about both business management and education, understanding how the two are deeply intertwined and essential to furthering our school's mission. The Office Manager/Admin needs to be professional in business functions and yet creative, compassionate, and flexible, promoting a warm, inclusive community for students, staff and families.

    Position Activities The job duties include but are not limited to the following:

    SCHOOL RECORDS & ADMINISTRATION


    • Acting as the main liaison between the schools and state and local government agencies for annual reporting and licensing.


    • Prepare and update phone/email list of families


    • Progress Report collection and distribution to families at semesters and at the end of the year.


    • Collecting and maintaining permanent student records for Eaton Arrowsmith Redmond.


    • Upload student records to secure online storage


    • Maintain and update student information in CRM


    • Administers first aid care for students and manages medications in accordance with school policy and procedures.

    RECEPTION/ADMINISTRATIVE SUPPORT


    • Acting as a point of first contact for Eaton Arrowsmith School: Greeting guests, answering the telephone with proper telephone etiquette; managing messages and emails


    • Preparing and receiving courier packages, opening and distributing incoming mail, sending and distributing faxes, processing outgoing mail, photocopying, scanning, etc.


    • Responding to requests from students, teachers and parents concerning documentation, information, and general requests


    • Coordinating with Principal for school events within and outside of regular school hours


    • Acting as the main liaison between the schools and building managers for facility related issues.


    • Manages contracts and services with contracted services (i.e. janitorial, copier, etc.)


    • Continuing enrollment process: working with Registrar and Accounts Manager to produce and mail merge enrollment documents and supervising mail-outs


    • Coordination of Year End Testing documents with teaching staff


    • Mailing out of reports and other important/ confidential documents


    • Coordination of record keeping for school programs such as Homework Club


    • Coordination and scheduling of events via online invitation and rsvp systems


    • Coordination of weekly newsletter using CRM templates


    • General responsibility of holiday/birthday decorations, bulletin boards


    • Responsible for managing, ordering, inventory of all school supplies.


    • Manages emergency preparedness supplies

    BOOKKEEPING


    • Working with the accounting department to coordinate receiving payment, post-dated checks and tuition deposits; collection calls; contracts; and necessary paperwork and documents


    • Collections: Assisting Accounts Manager when needed by communicating with families regarding outstanding invoices and unpaid tuition; communicating with the principal to keep updated on sensitive situations with families


    • QuickBooks: Accounts receivable for Eaton Arrowsmith – Redmond including coordinating invoicing for tuition with Accounts Manager, invoicing for Homework Program and miscellaneous items; receiving payments, entering deposits, printing and mailing paid invoices.


    • Banking: Prepare bank deposits, including filling in the deposit book, photocopying checks and going to the bank; ensure deposits are accurately entered by banking representative before leaving the financial institution


    • Credit Cards: Managing school credit card transactions, balancing receipts with statements.


    • Processing credit card payments as well as entering these as deposits in QuickBooks; tracking tuition payments by credit card


    • Maintaining accounting binder systems containing student and payment information, deposits
    • Assisting with filing of accounting related items

    HUMAN RESOURCES


    • Personnel file management for employees and volunteers: collection of criminal record checks, personnel details, teaching certificates, general upkeep of files


    • Maintaining up-to-date address and contact information for staff at Eaton Arrowsmith School ensuring the appropriate staff receive updated information regarding payroll and benefits

    Job Type: Full-time

    Salary Range: $40, $45,000.00 per year

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