Executive Assistant - Bloomfield, United States - Cranbrook

Cranbrook Bloomfield, United States

1 week ago

Description

Executive Assistant - Central Advancement

Founded by Detroit philanthropists George and Ellen Booth in 1904, Cranbrook Educational Community is one of the world's leading centers of education, science, and art. Comprised of a graduate Academy of Art, contemporary Art Museum, Center for Collections and Research, House and Gardens, Institute of Science, and more than 1,600 students attending our Pre-K through 12 independent college preparatory Schools, Cranbrook welcomes thousands of visitors and students to its campus each year. Critics have called Cranbrook "the most enchanted and enchanting setting in America" and in 1989 it was designated a National Historic Landmark. The campus is located in Bloomfield Hills, Michigan, about 20 miles north of downtown Detroit. For more, please visit our website:

The Executive Assistant will provide a high level of administrative support to the Chief Advancement Officer (CAO) of Cranbrook Educational Community (CEC) as well as other central members of the CEC Senior Advancement Team. They will assist with administrative activities; coordinate office services; manage internal and external affairs including all appointments, meetings, and presentations; monitor and reconcile department operating budgets; possess working knowledge of all phases of CEC's overall operations and especially development and public relations/communications/marketing operations.

Responsibilities include, but are not limited to:

Answer and screen all incoming telephone calls. Receive inquiries, exercise discretion in providing information, and direct inquiries otherwise to appropriate individuals.
Schedule appointments/activities and maintain CAO's comprehensive calendar. Collect materials/background information and prepare CAO in advance.
Document CAO's fundraising-related activities, including in database; review and maintain documents of CAO's predictable activities.
Track progress of Community-related Advancement strategic and operating goals.
Act as a liaison between the CAO and Trustees, Governors, volunteers, donors, vendors, consultants, and CEC staff.
Oversee the administration of meetings and communications related to the Trustee Committee on Advancement including taking and transcribing meeting minutes, assembling information packets, creating presentations, developing agendas, and using BoardEffect platform to share Meeting Books.
Prepare CAO Board of Trustees presentations and Committee on Advancement Activity Reports.
Open, review, and determine disposition of incoming correspondence. Prepare draft correspondence as appropriate.
Handle with absolute discretion highly confidential information.
Prepare purchasing card, travel arrangements and expense reports for the CAO. Complete monthly purchasing card reconciliations for self and CAO, as well as gathering paperwork from CAO Direct Reports. Submit Purchase Requisitions and Reimbursements on behalf of CAO.
Monitor and reconcile Office of Advancement expense budgets and help with proactive planning.
Make logistical, technical, and catering arrangements for meetings that include, but are not limited to: Committee on Advancement meetings, Advancement Senior Leadership Team, All Advancement Team, and other meetings as needed.
Assist CAO with all aspects of fundraising, campaign or donor recognition, stewardship, cultivation, or other special events, including all logistical arrangements, travel and accommodations for special guests, and Board and internal communication.
Assist with yearly distribution of performance reviews, compensation letters, and Employee Handbooks for all advancement
Provide backup support to the President's Office as needed. Work in collaboration with the President's Office staff on a variety of tasks.
Assist All Advancement Retreat Planning Team with yearly event.
Assist the CAO in duties related to any outside community affiliations, including the Association of Fundraising Professionals, and CASE.
Maintain attendance, punctuality, and performance standards set forth in Cranbrook's employee handbook.

Requirements:

Five years of experience providing administrative support at an executive level required. Experience working in an Advancement/Development setting preferred.
High School diploma or GED required; an Associate's degree preferred.
Advanced computer skills in Microsoft Office suite of applications (including Word, Excel, and PowerPoint), Adobe, web-based applications and with different internet browsers. Demonstrated ability to be innovative in the use of technology and willingness to learn new applications.
Experience and fluency with CRM and database management, preferably with Blackbaud: Raiser's Edge and RE NXT.
Detail-oriented; advanced editing and proofreading skills expected.
Demonstrated ability to prioritize and organize multiple tasks, and excellent verbal and written communication skills required.
Demonstrated ability to work with confidential information.
Transcription skills are highly desirable with the ability to transcribe quickly and accurately.
Requires a valid Michigan driver's license with satisfactory driving record.

Cranbrook offers competitive compensation and benefits that include medical, dental, life insurance, long-term and short-term disability, and retirement programs with employer contribution. We also offer generous paid time off, 11 paid holidays and 3 floating holidays, employee discounts, and a unique environment in an educational setting that values collaboration.

For consideration, please submit a resume and cover letter.

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