Executive Assistant to The Executive Director - Sterling, United States - ADAMS

ADAMS

Verified Company

Sterling, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

Reporting directly to the Executive Director, the Executive Assistant provides executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the Executive Director.

The Executive Assistant also serves as a liaison to the board of directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

The Executive Assistant must be creative and enjoy working within a complex, public facing organization that is values-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities
Executive Support

Completes a broad variety of administrative tasks for the Executive Director including: managing an extremely active calendar of appointments; completing expense reports;

composing and preparing correspondence that is often confidential; arranging travel plans, itineraries, and agendas; and compiling documents for meetings.

Plans, coordinates and ensures the ED's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating winwin situations for direct access to the ED's time and office.
Communicates directly, and on behalf of the ED, with Board members, donors, staff, and others, on matters related to ED's responsibilities.
Researches, prioritizes, and follows up on incoming issues and concerns addressed to the ED, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
Provides a bridge for smooth communication between the ED's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.
Works closely and effectively with the ED to keep him well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping the ED updated.
Provides leadership to build relationships crucial to the success of the organization, and manages a variety of special projects for the ED, some of which may have organizational impact.
Successfully completes critical aspects of deliverables with a handson approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ED's ability to effectively lead the company.
Prioritizes conflicting needs; handles matters expeditiously, proactively, and followsthrough on projects to successful completion, often with deadline pressures.

Board Support and Liaison

Serves as the ED's administrative liaison to ADAMS Center's board of directors
Maintains discretion and confidentiality in relationships with all board members
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.

Senior Management Liaison

Participates as an adjunct member of the Senior Management Team including assisting in scheduling meetings and attending all meetings
Assists in coordinating the agenda of senior management team meetings and offsites, and all

- staff meetings

Communications, Partnerships, and Outreach

Responds to requests for materials regarding the organization
Edits and completes first drafts for written communications to external stake holders

Strategic Initiatives

Works with the ED, the board, and core volunteers on Strategic Initiatives
Follows up on contacts made by the ED and supports the cultivation of ongoing relationships
Edits all communication from the ED to various stakeholders

Benefits:

401K match

Medical, dental, vision insurance

PTO (Paid time off)

Sick time off

Education Assistance Program

Qualifications:

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and donors
Expert level written and verbal communication skills
Demonstrated proactive approaches to problemsolving with strong decisionmaking capability
Emotional maturity
Highly resourceful teamplayer, with the ability to also be extremely effective independently
Prov