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    Senior Executive Assistant - Birmingham, United States - Harper Associates

    Harper Associates
    Harper Associates Birmingham, United States

    3 days ago

    Harper Associates background
    Description

    C-Suite Executive Assistant /Personal Assistant Role Birmingham, MI

    Provide confidential and high-level administrative support to Entrepreneur, Business Leader, and Founder in his family office providing wealth management, philanthropic, creative endeavor, and operating business support services. Multi-faceted position facilitating and coordinating day to day business matters as well as an ever-evolving array of entrepreneurial Founder projects and interests, and the resultant needs for communications, correspondence, scheduling, and research, with an office management role. Some travel is required from time to time. Position is located in downtown Birmingham, Michigan.

    About the Job:

    • Gatekeeper and part of a team liaising with Founder – Screen and execute all communications with a positive and personal touch. Monitor incoming digital, paper, and voice communications, and prioritize, process, respond or delegate per Founder's wishes, directives, and priorities.
    • Member of executive assistant team to support Founder in personal, business, philanthropic, creative, and travel endeavors, whenever and wherever needed.
    • Shared coverage on occasional communications or tasks on select weekends and holidays.
    • Facilitate complex, frequently changing travel schedules.
    • Maintain strict confidentiality requirements at all times.
    • Assist as needed with research as well as drafting, preparing, editing and coordinating correspondence and presentation materials.
    • Travel infrequently to assist Founder with projects.
    • Work closely with CFO on office management, organization, administration, HR matters.
    • Support CEO on an as-needed basis.
    • Coordinate closely with all office staff members regarding calendar, events, and priorities.
    • Take on responsibilities of executive assistant partner(s) during vacations/illness.
    • Culture carrier and mentor to administrative staff.
    • Coordinate with managers and staff from all other departments and units including archivists, travel/logistics staff, home/personal staff, office and accounting staff and others, including Founder's original global business.
    • Supervise transcriptionists/research assistants (overview and review/edit research work product as needed).
    • Supervise and work closely with facilities manager (whose tasks include office maintenance and care of physical office as well as art collection and antique furnishings and related contractors, as well as oversee duties of housekeeper/kitchen assistant).
    • Coordinate timing of maintenance and repairs.
    • Coordinate activities of art curator and interior designer.
    • Liaison with independent contractors on special projects.
    • Oversee the filing systems, both paper and digital.

    About You:

    • Minimum of 10 years of experience as a Senior Executive Assistant/Administrative Leader supporting a CEO, or C-suite high-level executive.
    • Bachelor's or Master's degree from accredited College/University.
    • Project Management experience a PLUS with experience dealing with and meeting high-level clientele on a regular basis and managing those relationships with grace and polished acumen.
    • Detail-oriented with the ability to change gears quickly – a truly flexible person who can innovate and improvise involving multiple challenges and problems.
    • High level of integrity and discretion in handling all confidential information; trust and integrity is key to this executive.
    • Excellent Microsoft Office Suite skills and excellent written and verbal communication skills. Familiarity with Apple products is a plus.
    • A warm, positive "can do" personality with a "no job too small" attitude is a must.
    • Very organized with self-confidence and an easy sense of humor make a great combination

    Salary range $100-130,000+, full family benefits, bonus, desire ties to Detroit area. Please forward resume in confidence to Ben Schwartz:

    Ben Schwartz | President | Harper Associates

    Direct: | Fax

    |

    Harper Associates specializes in placing Executive and Personal Assistants with corporate and family offices. Our client companies rely exclusively on Harper Associates for key staffing needs Let us represent you

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