Administrative Assistant - Dublin, United States - Ultimate Staffing

Ultimate Staffing Dublin, United States

3 days ago

Real Estate

Description

Administrative Assistant
Dublin, CA
On-Site
Full Time
$25.00-$29.00/hr
Construction Industry

Duties/Responsibilities:

Manage and direct phone calls
Manage incoming and outgoing mail
Prepare and manage outgoing shipping for GSO, FedEx and Certified Mail request
Maintain fully stocked copiers
Maintain office organization and filing
Assist with watering plants, placing lunch orders and coordination of events
Assist with copying / scanning of bid binders and documents
Assist with plan ordering and coordination
Manage supply orders
Maintain saving of miscellaneous documents to server
Update various spreadsheets
Help purge projects and update logs
Assist with creating project files and binders
Help with running errands as needed
Day to day operations in Procore such as;

o Adding new subs and companies
o Updating company and contact info
o Uploading drawings
o RFI's
o Submittals
o Meeting minutes

Assist with special projects within different departments as needed

Required Skills/Abilities:

Excellent written communication, and verbal skills
Time management, multitasking, and flexibility
Outstanding organizational skills
Accuracy and attention to detail
Interpersonal skills, professional, and courteous demeanor
Excellent office and phone etiquette
Ability to work well under pressure and navigate multiple deadlines
Proactive approach to problem-solving and process improvement
Ability to work well independently and in collaboration with others
Event planning and coordination

Education and Experience:

High School Diploma or GED
Familiarity with MS Office, Excel, Outlook and multiline phone system
Experience with Procore a plus
Previous administrative or receptionist experience a plus
Previous construction experience a plus

Desired Skills and Experience

Duties/Responsibilities:

Manage and direct phone calls
Manage incoming and outgoing mail
Prepare and manage outgoing shipping for GSO, FedEx and Certified Mail request
Maintain fully stocked copiers
Maintain office organization and filing
Assist with watering plants, placing lunch orders and coordination of events
Assist with copying / scanning of bid binders and documents
Assist with plan ordering and coordination
Manage supply orders
Maintain saving of miscellaneous documents to server
Update various spreadsheets
Help purge projects and update logs
Assist with creating project files and binders
Help with running errands as needed
Day to day operations in Procore such as;

o Adding new subs and companies
o Updating company and contact info
o Uploading drawings
o RFI's
o Submittals
o Meeting minutes

Assist with special projects within different departments as needed

Required Skills/Abilities:

Excellent written communication, and verbal skills
Time management, multitasking, and flexibility
Outstanding organizational skills
Accuracy and attention to detail
Interpersonal skills, professional, and courteous demeanor
Excellent office and phone etiquette
Ability to work well under pressure and navigate multiple deadlines
Proactive approach to problem-solving and process improvement
Ability to work well independently and in collaboration with others
Event planning and coordination

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Administrative Assistant

6 days ago

CMG Financial San Ramon, United States

CMG Financial has a great opportunity for an entry level administrative assistant to work with the executive assistants who support our CEO and other executives. Great opportunity for a new grad to join a growing company. Must be able to work onsite at our San Ramon headquarters ...
Design Studio Administrative Assistant

4 days ago

Toll Brothers Pleasanton, United States

**Join an award-winning company** · **Who are we?** · Since 1967, Toll Brothers has been building luxury homes and communities in the best locations in the U.S. Today, we're a Fortune 500 company operating in over 50 markets across more than 20 states. We're the country's premier ...
Administrative Assistant

4 days ago

North Wind Group Livermore, United States

North Wind Services is actively seeking individuals who can contribute to national security within the science, technology, and engineering fields as part of our supplemental labor team at vital federal research and development installations supporting the Department of Energy. N ...
Administrative Assistant

3 weeks ago

Stellar Enterprises Camino Tassajara, CA, United States Freelance

Full-time position at Camino Tassajara, CA for the Foreigners' Office · Full-time | in Konstanz | permanent · With head, heart, and hands, around 1200 employees of the Konstanz district are there for the citizens. Our tasks are as diverse as the district itself: Over 285,000 resi ...
Administrative Assistant

2 days ago

PHIHONG USA Fremont, United States

**2 Roles Available: Administrative Assistant to the Director of Operations & Administrative Assistant to the Customer Application Manager** · We have two open Administrative Assistant positions at Zerova Technologies, one reporting to the Director of Operations, and the other re ...
Administrative Assistant Iii

3 days ago

Sutter Health Castro Valley, United States

**Organization**: · EMC - Eden Medical Center · **Position Overview**: · Provides a variety of support services for the efficient operation of the department. Under supervision, follows directions in accordance with accepted standards and practices, to provide services to meet th ...
Receptionist/administrative Assistant

1 week ago

Paul Kwon O.D. Hayward, United States

We are an optometry office seeking to fill a receptionist/optometric assistant position to join our team. Experience is a plus, but not required. We are seeking for an individual to be friendly, outgoing, and enthusiastic with excellent communication skills. Must be professional ...
Administrative Assistant

1 week ago

SmithGroup, Inc. San Francisco, United States

SmithGroup is an award-winning, integrated design firm that blends research, data and technology with innovation and a creative spirit to deliver resilient, inclusive spaces that solve our clients' greatest challenges. Our teams create exceptional design solutions for healthcare, ...
Administrative Assistant

1 week ago

UPTE-CWA 9119 Berkeley, United States

**Administrative Assistant** · UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking an Administrative Assistant to be based in the Berkeley area. · * ...
Administrative Assistant

3 days ago

SCTCA Pala, United States

**Job Posting** · **Job title**:Administrative Assistant · **Location**:Pala, CA · **Compensation**:Minimum of $18.50/hour. DOE · **Benefits**:_*Paid Holidays *Rich Medical, Dental & Vision *Generous Vacation & Sick *401(k) Match_** · **Status**:Full Time/Regular position · **Job ...
Administrative Assistant

5 days ago

Kahana Feld Oakland, United States

Kahana Feld is an award-winning Southern California-based law firm with eleven offices nationally and growing. This is an exciting time to join our California team · - **KF was recognized as a 2023 Top Workplace and awarded the Gold DEI Leadership Seal from the State Bar of Calif ...
Administrative Assistant

4 days ago

University of California San Francisco San Francisco, United States

Under the guidance and supervision of the program manager the Administrative Assistant will provide administrative support to the UCSF Public Psychiatry Fellowship and DPH Public Psychiatry Administrative Fellowship. The incumbent will assist with fellowship recruitment and onboa ...
Administrative Assistant

6 days ago

American English College Walnut, United States

We are an administration of culturally diverse, friendly, and smart individuals, looking to make a positive difference in the lives of our student body. · **Administrative** · - Help with daily administrative duties: handling confidential documents, organization, correspondence, ...
Administrative Assistant

1 week ago

Center for Employment Training San Jose, United States

Under the supervision of the Director of Contracts, Planning and MIS, the Administrative Assistant performs a variety of office support functions; provides superior customer service; enters and maintains student information using computer database software and creates and maintai ...
Administrative Assistant

1 week ago

SingerLewak San Jose, United States

**SingerLewak is a Top 100 accounting and consulting firm in the west region. Serving clients since 1959, SingerLewak has developed a reputation for excellence and expertise in the accounting and management consulting industry. Providing the services of a large firm with a blende ...
Administrative Assistant

1 week ago

LD Alliance Concert & Lighting Systems Brisbane, United States

We're seeking an Administrative Assistant extraordinaire to join our fantastic. · If you accept this mission, you will be tasked to dazzle us with your administrative prowess, juggle multiple tasks effortlessly, and be the glue that holds our office together. · **Requirements**: ...
Administrative Assistant

1 week ago

Justice At Last San Francisco Bay Area, United States

**Justice At Last **is the only nonprofit law firm in the San Francisco Bay Area exclusively serving the legal needs of survivors of human trafficking, regardless of their age, sex, gender identity, abilities, equity needs, nationality, or type of trafficking. Founded in 2015, ou ...
Administrative Assistant

1 week ago

Penske Automotive Group San Jose, United States

**Northern California Management Office is looking for a knowledgeable and friendly Administrative Assistant to join our dealership team and deliver extraordinary customer experiences.** · **JOIN OUR TEAM** · At Penske Automotive Group (PAG, we strive to create a positive and inc ...
Administrative Assistant

1 week ago

Trident Society Walnut Creek, United States

Trident Society is the largest provider of affordable cremation services in the nation. Over the past 50 years, our experienced team has assisted families in carrying out final wishes more affordably, with dignity and respect. **Certified a Great Place to Work 3 years in a row**, ...
Administrative Assistant

15 hours ago

dnata San Francisco, United States

Overview: · **dnata is hiring a Full time Administrative Assistant at SFO Airport**: · **Pay rate $27.00/hr.** · ** Weekly pay, 401K, paid time off, paid training and company benefits ** · We are "Reconnecting a Better World" through our best-in-class team of dedicated, passionat ...