- Administrative Support: Manage the Vice President's calendar, including scheduling meetings, coordinating travel arrangements, and ensuring efficient time management.
- Communication Management: Serve as the primary point of contact for internal and external communications on behalf of the Vice President, including drafting correspondence, emails, presentations, and reports.
- Meeting Coordination: Organize and facilitate meetings, including preparing agendas, distributing materials, and taking minutes. Ensure follow-up actions are communicated and completed on time.
- Document Management: Maintain and organize digital and physical files for easy access and retrieval. Handle confidential documents with discretion.
- Project Support: Assist with the execution of department projects, including research, data analysis, and coordination of project-related activities.
- Team Liaison: Act as a liaison between the Vice President and other departments, facilitating collaboration and the flow of information.
- Expense Management: Process expense reports, invoices, and budget tracking to ensure accurate and timely financial management.
- Professional Experience: At least 3 years of experience as an Executive Assistant or in a similar role supporting senior-level executives.
- Education: A bachelor's degree in business administration, communication, or a related field is preferred.
- Communication Skills: Excellent verbal and written communication skills, with the ability to effectively convey information to all levels of the organization.
- Organizational Skills: Exceptional organizational and time-management skills, with a strong attention to detail.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and experience with virtual meeting platforms (e.g., Zoom, Microsoft Teams).
- Discretion: Ability to handle confidential information with integrity and discretion.
- Adaptability: Capable of adjusting to changing priorities and managing multiple tasks simultaneously in a fast-paced environment.
- Interpersonal Skills: Strong interpersonal skills, with the ability to build relationships across the organization and with external partners.
- Location: Carrollton, TX
- Type of Position: Full-time
- Reports To: Vice President of Sales
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Executive Assistant - Carrollton, United States - Tao Motor Inc
Description
Job Description
Job DescriptionSalary: starting $45,000 per year, depending on experienceJob Description: Executive Assistant to the Vice President of Sales
Overview:
We are currently seeking an organized, professional, and dynamic Executive Assistant to provide comprehensive support to the Vice President of Sales at our company. This critical role demands a highly motivated individual who is adept at managing a wide range of administrative and executive tasks. The ideal candidate will have a proven track record of effectively handling confidential information, supporting senior executives, and facilitating the smooth operation of the Sales department.
Key Responsibilities:
Skills and Qualifications:
Additional Information:
