Executive Assistant - Irving, United States - Invited

Invited Irving, United States

2 weeks ago

Description

We are pleased to invite you.

Join our dynamic team at Invited Clubs, where work feels like a breeze while you foster connections with your colleagues and interact with Members from diverse backgrounds. Step into your Club and be the architect of unforgettable moments that enrich lives. Our passion lies in uniting people and nurturing the best experiences life has to offer. Embrace the opportunity to be part of a vibrant, energetic, and impactful team of skilled individuals who belong together.

Invited epitomizes our rich history of inclusivity and embodies our warm and inviting nature. Our extensive portfolio of over 200 golf and country clubs, city clubs, and stadium clubs share a common mission of fostering relationships and enhancing lives. It's time to build on our legacy and script new stories. We extend a warm welcome for you to join our journey.

Invited. Where You Fit Perfectly.

Role Overview:

The Executive Assistant plays a pivotal role in providing expert administrative assistance to the Executive they support. They excel in managing multiple projects efficiently, setting priorities, and meeting deadlines seamlessly.

Key Responsibilities:

Offer administrative support, including managing schedules, arranging meetings, maintaining calendars, conducting research, generating reports, and handling routine tasks independently
Regularly process and submit expense reports, oversee P-Card reviews, approvals, and finalizations
Engage in team gatherings, training sessions, and workshops
Attend meetings weekly and compile comprehensive meeting minutes
Coordinate travel arrangements as required
Execute assigned special projects
Possibility of occasional business travel

Requirements:

Preferably hold a Bachelor's degree in business administration, communications, or a related field
3-5 years of experience in an administrative or office management capacity
Exceptional eye for detail
Proficient in swift task completion, timely communication, and adaptability
Sound organizational skills, time management abilities, and adept at task prioritization
Initiative-driven and self-motivated
Superb oral and written communication skills, coupled with strong interpersonal abilities
Effective problem-solving and analytical proficiencies
Strong organizational capabilities, adept at overseeing critical projects, establishing project plans, and updating Executives
Capable of working independently with minimal supervision
A team player, flexible, and calm under pressure
Proficiency in Microsoft Office tools (specifically Word and Excel)
Additional familiarity with Microsoft Teams, SharePoint, and Oracle HCM is advantageous

This position is based in our Los Colinas office, requiring residency in the DFW area - no relocation support available.

Seeking more information? Visit our Invited Jobs website for insights into ClubLife, the Employee Experience, Company Benefits, and Our Culture. Connect with us on LinkedIn, Instagram, Twitter, and Facebook too.

Invited is an Equal Opportunity Employer / E-Verify participant.

This job opportunity provides an overview of the general role requirements and is not an exhaustive list of duties, responsibilities, or qualifications. Additional tasks may be assigned as needed.

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