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Administrative Analyst I/II/Senior - West Sacramento, United States - City of West Sacramento
Description
The Capital Projects Department is seeking to fill a vacancy within the Administrative Section.Reporting directly to the Capital Projects Director, the Administrative Analyst position provides support to the entire Department and is assigned a variety of projects and tasks.
The City is seek an individual who seeks to serve the West Sacramento community by providing thoughtful customer service, creative solutions, and wants to belong to a high-producing, innovative capital projects team.
An ideal candidate will be proactive, adaptable, and thrives in a collaborative environment.If you possess these qualities and want to make a positive impact on the West Sacramento community, you are encouraged to apply for this opportunity.
An official City of West Sacramento application form must be filled out, in its entirety. It is the applicant's responsibility to explain their qualifications fully and clearly. In addition, applicants must submit a resume and complete the required supplemental questionnaire. Incomplete information on the application, resume and/or supplemental questionnaire may be cause for disqualification. Application packages will be reviewed and screened for qualifications. Additional screening criteria will be developed based on the supplemental questionnaire.DEFINITION:
The Administrative Analyst I/II/Senior provides technical and administrative support to a Department Head and/or manager.
This position may also provide support to a specific departmental program.
SUPERVISION RECEIVED AND EXERCISED:
Receives direction from the Department Head and/or designee.
May supervise volunteers, temporary employees and/or student interns.
CLASS CHARACTERISTICS:
The Administrative Analyst I is the entry level classification in the Administrative Analyst career series.
The Administrative Analyst I is distinguished from the Administrative Analyst II by the performance of professional assignments with less complexity and independence than the Administrative Analyst II.
As experience increases, the Administrative Analyst I is expected to assume more difficult assignments and exercise more independence in decision making.
Upon recommendation of the Department Head and approval by the City Manager, an Administrative Analyst I may advance to an Administrative Analyst II upon demonstrating the abilities and competencies necessary to perform the full range of Administrative Analyst II duties, meeting the minimum qualifications for the position, and successfully completing an approved career progression plan developed by the Department Head in conjunction with the incumbent.
EXAMPLES OF ESSENTIAL FUNCTIONS:
(Illustrative Only):
Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
Makes recommendations for revisions in programs, policies, or procedures.
Receives and attempts to resolve problems or concerns from the general public or other City departments.
Maintains statistics and other department or program related records.
Administers, coordinates, and promotes the activities or special programs unique to the department assigned.
Prepares purchase orders and track department and/or program expenditures.
Assists with budget preparation and monitoring.
EDUCATION AND EXPERIENCE
:
Any combination of training and experience which would provide the required knowledge and skill.
A typical way to obtain the required knowledge and skill would be:
Administrative Analyst I
Education:
Sixty (60) college semester units.
Experience:
Two (2) years of full-time experience in a private or public agency in the area of general administration, program promotion, or high level clerical.
An additional two (2) years of experience as described above may be substituted for each thirty (30) units of the educational requirement.
Administrative Analyst II
Education:
A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Four (4) years of full time increasingly responsible administrative and analytical experience in a private or public agency.
An additional two (2) years of experience equivalent to that of an Administrative Analyst I may be substituted for each sixty (60) units of the educational requirement.
Education:
A Bachelor's degree from an accredited college or university with major coursework in public administration, business administration or related field.
Six (6) years of full time increasingly responsible administrative and analytical experience in a private or public agency.
A graduate degree may be substituted for two (2) years of the required experience.
LICENSES AND CERTIFICATES
:
If assigned duties require driving, possession of a valid Class "3" or "C" California driver's license.
WORKING CONDITIONS
:
May serve as staff to a commission; may travel from site to site; travel to attend a variety of meetings; may attend off-hour meetings.
PHYSICAL DEMANDS
:
Mobility to work in a standard office environment, use standard office equipment, and attend off-site meetings.
On an intermittent basis, sit at a desk for long periods of time; intermittently walk, stand, bend, squat, twist, and reach while performing office duties; mobility to occasionally traverse uneven terrain; periodically standing, stooping, bending, climbing and kneeling to perform inspections; on occasion, may be required to work in exposure to weather.
Manual dexterity to use standard office equipment and supplies and small tools and to manipulate both single sheets of paper and large document holders (manuals, binders, etc.); vision to read handwritten and printed material and a computer screen; hearing and speech to communicate in person and by telephone; ability to lift and carry items weighing up to 25 pounds such as files, manuals, or small tools and equipment for distances up to 50 feet.
ENVIRONMENTAL ELEMENTS:
Employees work in an office environment with moderate noise levels, controlled temperature conditions and no direct exposure to hazardous physical substances.
Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing department guidelines, policies and procedures.
