Office Specialist Level I/ii - Sacramento, United States - Sacramento County, CA

Sacramento County, CA

Verified Company

Sacramento, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Position:

Come join one of Forbes Magazine's Best Employers**
This is a limited continuous filing exam.

Next filing cut-offs are at 5:00 pm
on:

4/29/24 and 5/20/24 (final)

Salary Information:

Level I - $3, $4,266.50/month

Level II - $3, $4,795.44/month
Office Specialist is a single class with two salary levels, Office Specialist (Level II), and Office Specialist (Level I).
Office Specialists (Levels I/II) provide a wide range of specialized technical clerical support throughout County departments. The kind of work performed depends on the specific program or assignment.

Office Specialist (Level I) is the trainee level class and is designed for recruitment and training of persons who do not meet the minimum qualifications for the journey level. Under close supervision, Office Specialist Level I perform a variety of clerical/operational duties of less than average difficulty.

Note:

With a few exceptions, Office Specialists are found in one of the following special assignments: Retirement Administration, Recording Legal Documents, Personnel Actions, Payroll, Examination Scheduling/Processing, Certifications, Medical and Life Insurance Administration, and Property Tax Assessment.

Some positions may be designated "confidential" in nature, in accordance with the County Employee Relations Ordinance, and are excluded from the representation unit which includes positions allocated to the regular classes.

Examples of Knowledge and Abilities:

Office Specialist (Level II)

Knowledge of

Clear writing: grammar, punctuation, spelling, vocabulary
Standard methods of filing (alphabetic, numeric, chronological)
English language to communicate
Telephone procedures
Arithmetic to make calculations including addition, subtraction, multiplication, and division
Keyboard (computer, typewriter)
General principles, procedures and practices of recordkeeping
Letter and memo format

Ability to

Learn specific codes, laws, ordinances, legal documents and technical terminology related to each program or assignment
Calculate solutions to math problems involving addition, subtraction, division, multiplication
Understand and follow basic oral and written instructions
Operate computer terminals, typewriter, printer, copier, microfiche, and FAX
Prioritize work to meet deadlines
Read English at a level necessary to understand procedures manuals, policies, guidelines
Write English at a level necessary to prepare correspondence according to specified format and record incoming information
Speak English at a level necessary to communicate information clearly
Operate communication devices, telephone and may include radios
Deal tactfully with people
Accurately proofread details, noting and detecting errors

Additional for some positions:
Types from clear copy accurately at a rate of not less than 35 words a minute.

Office Specialist (Level I) Knowledge and Abilities

Same as for Office Specialist (Level II), except that work is originally done under close supervision; as experience is gained, greater independence of action is exercised and less detailed supervision is received until the incumbent is functioning at the journey level.

Employment Qualifications:

Minimum Qualifications
Any combination of education, training, and experience likely to provide the required knowledge and abilities for this class as described above

Typical ways include:

Office Specialist (Level II):

Six (6) months as Office Specialist (Level I) with Sacramento County or one (1) year of specialized clerical experience comparable to one of the special assignments listed above.

Office Specialist (Level I):

One year of clerical experience including customer relations, giving and receiving information on a daily basis, and financial or statistical record-keeping.

Note:

The level at which initial appointments to the class of Office Specialist are made, and advancement from the lower to the higher level of this class (Level I to Level II), are at the discretion of the appointing authority, providing the minimum qualification is met.

Note:

If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable.

Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Special Requirements

Ability to speak, read, and/or write fluently in a language other than English, or knowledge of the culture as certified by the Department of Personnel Services (fomerly the Department of Human Resources).

Where required, these special skills may be used in performing such tasks as the following:

Gives information by telephone or in person, regarding department services, in a language other than English, to persons whose understanding of English is limited.
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