Jobs
>
Houston

    Receptionist / Admin Assistant - Houston, United States - W-Industries

    W-Industries
    W-Industries Houston, United States

    1 week ago

    Default job background
    Description
    W-Industries is an energy service company that specializes in Automation Solutions, I&E Construction Services, Power Generation and Packaged Equipment for the Energy and Industrial markets. Our expertise encompasses the full spectrum of system technologies from pneumatic - hydraulic control systems to state-of-the-art programmable solutions to chemical injection systems, and everything in-between.

    W-Industries Receptionist/Admin Assistant role encompasses a broad variety of duties which include answering phones, greeting visitors, scheduling appointments, managing calendars, coordinating meetings, and performing other administrative functions in the office. This role helps to ensure that our customers, vendors, internal and external contacts receive timely support and positive experience about our organization.

    Requirements
    • Answering phone in a professional manner; screening and routing calls as necessary.
    • Greeting customers and visitors with a positive, helpful attitude.
    • Assisting guests with their scheduled appointments and helping them to navigate around the office, escorting vendors to the proper area in the office.
    • Maintaining established workplace security processes by issuing, checking, and collecting temporary badges as necessary, and maintaining visitors' log.
    • Providing excellent customer service, including responding to requests for information about products or services offered by the company, directing inquiries to the proper person/department on location.
    • Managing conference and training rooms activities: arranging daily conference room reservations and setup, distributing meeting materials, assisting room attendees with food and beverage orders, etc.
    • Coordinating floating offices (hot desks) reservations for W employees and customers.
    • Preparing and setting up offices and cubicles for new occupants.
    • Maintaining and updating office phone list and office/cubicle assignments.
    • Assisting Executive Projects manager with coordination of special projects, internal and external events, ELT & BOD meetings, marketing requests and orders.
    • Working alongside the Facilities & HSE teams to help them manage their day-to-day operations on location.
    • Assisting colleagues from other departments (HR, Sales & Business Development, Engineering, Document Control, Estimation) with a variety of administrative tasks; performing ad-hoc administrative duties as needed.
    • Managing relationships with administrative vendors such as office equipment & supplies, shredder service, etc.
    • Monitoring and restocking office supplies, breakroom and bathroom supplies for the Main Administrative & Engineering buildings, Manufacturing office and Main shop.
    • Sorting and distributing incoming mail. Preparing, shipping, and tracking outgoing mail and parcels.
    • Performing other clerical duties, such as: data entry, printing, photocopying, scanning, laminating, faxing, filing, binding, and collating.
    Required Skills & Competencies
    • Interpersonal skills: Ability to deal with different people and situations in a professional manner. Dependable, consistent, and trustworthy; Assertive and resourceful; Self-motivated, willing to ask questions and take initiative.
    • Communication skills: Ability to communicate with customers and colleagues in a variety of ways including in-person, over the phone and through email. Excellent verbal and written communication skills.
    • Customer service skills: Ability to maintain professional, courteous, and welcoming attitude with a "customer-first" approach. Excellent problem-solving and conflict resolution skills.
    • Multitasking skills: Multitasking expert with ability to maintain balance among multiple priorities. Work effectively under pressure and in a fast-pacing environment.
    • Organizational skills: Exceptional time-management, administrative and planning skills with proven ability to meet deadlines. Attention to detail and a high level of accuracy is a must.
    • Technical skills: Computer literacy, including Microsoft Office applications (Outlook, Teams, Word, Excel, PowerPoint), web-based and social media platforms, SharePoint and drive storage, messaging tools/applications. Additional technical knowledge of graphic programs (i.e., Photoshop, Adobe, etc.) is desired. General knowledge of office equipment such as multi-line phone systems, computers, printers, scanners.
    Required Experience & Education
    • Minimum of 3+ years of relevant working experience in a corporate setting.
    • High school diploma or equivalent is required.
    • Associate's degree or a certificate in business administration and/or business communications is preferred (but not required).
    Physical Requirements
    • Prolonged periods of sitting or standing at a desk.
    • Continuously requires vision, hearing, twisting, and talking.
    • Some lifting (up to 30 lbs.). Long hours on computer keyboard.
    Offered Benefits
    • 401(k)
    • Medical, dental, and vision insurance
    • Basic Life, AD&D, Short and Long term Disability insurance
    • Voluntary benefits
    • FSA and HSA
    • PTO
    W-Industries is an Equal Opportunity Employer. We ensure that no applicant for employment or employee is denied an equal opportunity based on race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit-based factors.

    W-Industries is a participant of E-Verify. E-Verify is an Internet-based system that compares information entered by an employer from an employee's Form I-9, Employment Eligibility Verification, to records available to the U.S. Department of Homeland Security and the Social Security Administration to confirm employment eligibility.

    Salary Description

    $17 - $20 / hour
  • Turnkey Hospitality Solutions LLC

    Accounting Admin Assistant

    1 week ago

    Turnkey Hospitality Solutions LLC Houston, United States

    **Benefits**: · - Health insurance · - Paid time off · Curve Hospitality is looking for a motivated, self-driven and reliable person to join our growing team as an Accounting Admin Assistant. He or she will work closely with the Accounting Team to ensure our operational process w ...

  • Enbridge

    Admin Assistant Iv

    4 days ago

    Enbridge Houston, United States

    Posting End Date: · April 28, 2024 · Employee Type: · Regular-Full time · Union/Non: · This is a non-union position · Are you able to prioritize in a fast-paced environment and still maintain utmost attention to detail? If you have a positive demeanor with a high level of profess ...

  • Quirch Foods

    Warehouse Admin Assistant

    5 days ago

    Quirch Foods Houston, United States

    **_About Quirch Foods_** · In business for over 50 years, Quirch Foods is a global distributor and exporter of fresh and frozen food products with a unique focus on ethnic cultures. We service our customers from 5 distribution centers strategically located in the United States. W ...

  • Action Gypsum Supply LP

    Executive Admin Assistant

    5 days ago

    Action Gypsum Supply LP Houston, United States

    **Position Title**: Executive Administrative Assistant · **Classification**: Exempt · **Reports To**: Company Partner and President · **Date Created**: April 2024 · **Summary/Objective**: · The Executive Administrative Assistant will be responsible for providing administrative su ...

  • Arrow Glass Industries

    Human Resources Admin Assistant

    4 days ago

    Arrow Glass Industries Houston, United States

    Responsibilities include various office functions to include but not limited to. · - Pre-screen applicants · - New hire onboarding · - Timesheet maintenance · - Maintaining the company's HRIS system · - I9 file maintenance · - Payroll processing · - Maintaining personnel files fo ...

  • TruBlu HR Solutions

    Admin Assistant

    1 week ago

    TruBlu HR Solutions Houston, United States

    Job Description · Job DescriptionJob Description: TruBlu HR Solutions is seeking an Admin Assistant for position in East Houston. Must be able to answer phones, greet guest, send email correspondence. Must have some basic accounting experience. Experience with HR is a plus. Bilin ...

  • Advisor Insurance Group Llc

    Admin Assistant

    6 days ago

    Advisor Insurance Group Llc Houston, United States

    Job Description · Job DescriptionAdvisor Insurance Group, is a growing independent insurance agency in the Northwest Side of Houston Area. We are currently search for an Excel Savvy Administrative Assistant to work for the agency. The successful candidate will have excellent cust ...

  • k9 mania dog training llc

    Kennel Assistant/ Admin Assistant

    5 days ago

    k9 mania dog training llc Deer Park, United States

    In addition to maintaining the health and happiness of our furry guests through our Board and Train program, we're also looking for someone with excellent customer service skills. This position will involve frequent interaction with dog owner clients, emphasizing the importance o ...

  • Webley Construction, Inc.

    Admin CSR Assistant

    1 week ago

    Webley Construction, Inc. Houston, United States

    Job Description · Our company is looking for a versatile and highly-organized candidate to perform personalized customer / administrative duties scheduling subcontractors, evaluating the subcontractor's work and completing warranty claims within 7 days for both active and closed ...

  • Turnkey Hospitality Solutions LLC

    Accounting Admin Assistant

    1 week ago

    Turnkey Hospitality Solutions LLC Houston, United States

    Job Description · Job DescriptionBenefits:Health insurance · Paid time off · Job Description: Curve Hospitality is looking for a motivated, self-driven and reliable person to join our growing team as an Accounting Admin Assistant. He or she will work closely with the Accounting T ...

  • Turnkey Hospitality Solutions LLC

    Accounting Admin Assistant

    1 week ago

    Turnkey Hospitality Solutions LLC Houston, United States

    Job Description · Job DescriptionJob Description: Curve Hospitality is looking for a motivated, self-driven and reliable person to join our growing team as an Accounting Admin Assistant. He or she will work closely with the Accounting Team to ensure our operational process works ...

  • Quirch Foods

    Warehouse Admin Assistant

    4 days ago

    Quirch Foods Houston, TX, United States

    *_About Quirch Foods_* · In business for over 50 years, Quirch Foods is a global distributor and exporter of fresh and frozen food products with a unique focus on ethnic cultures. We service our customers from 5 distribution centers strategically located in the United States. We ...

  • Murray Resources

    Admin/Billing Assistant

    1 week ago

    Murray Resources Houston, United States

    Conduct accurate data entry and maintain meticulous financial records using accounting software. Assist in managing accounts payable and accounts receivable processes. Aid in reconciling bank and credit card statements. Prepare and submit invoices an Billing, Assistant, Accountin ...

  • Murray Resources

    Admin/Billing Assistant

    1 week ago

    Murray Resources Houston, United States

    Job Description · A fast-growing civil general contracting firm is looking for an Administrative Assistant to manage various responsibilities such as data entry, support with accounts payable/receivable, and general assistance as required. The ideal candidate is proficient in Sp ...

  • Murray Resources

    Admin/Billing Assistant

    1 week ago

    Murray Resources Houston, United States Direct Hire

    A fast-growing civil general contracting firm is looking for an Administrative Assistant to manage various responsibilities such as data entry, support with accounts payable/receivable, and general assistance as required. The ideal candidate is proficient in Spanish, understands ...

  • Quirch Foods

    Warehouse Admin Assistant

    5 days ago

    Quirch Foods Houston, TX, United States

    About Quirch Foods_* · In business for over 50 years, Quirch Foods is a global distributor and exporter of fresh and frozen food products with a unique focus on ethnic cultures. We service our customers from 5 distribution centers strategically located in the United States. Our c ...

  • Houston Circle of Hope Services, Inc.

    Office Admin Assistant

    1 week ago

    Houston Circle of Hope Services, Inc. Houston, United States Full time

    Circle of Hope Services Houston is a client-centered organization that assist our clients in the community with gaining the skills and resources to "be their best self" and "live their best life". We pride ourselves with giving the BEST services, structures and practices in partn ...

  • Houston Methodist

    PCA/Unit Admin Assistant

    1 week ago

    Houston Methodist Houston, United States Full time

    Overview · At Houston Methodist, the Patient Care Assistant/Unit Administrative Assistant (PCA/UAA) position is responsible for performing key functions that support the interprofessional team in delivering high quality, cost-effective care. The PCA/UAA position demonstrates bas ...

  • Silverwell Energy

    HR & Admin Assistant – Western Hemisphere

    2 weeks ago

    Silverwell Energy Houston, United States

    Job Purpose: · The HR & Admin Assistant - Western Hemisphere will provide HR administrative support and oversee the general office administration for Silverwell Technology Inc. located in Houston, Texas, U.S.A. Reporting to the VP WH and working with the HR Team with the implemen ...

  • Silverwell Energy Limited

    HR & Admin Assistant Western Hemisphere

    2 weeks ago

    Silverwell Energy Limited Houston, United States

    Job Purpose: · The HR & Admin Assistant - Western Hemisphere will provide HR administrative support and oversee the general office administration for Silverwell Technology Inc. located in Houston, Texas, U.S.A. Reporting to the VP WH and working with the HR Team with the impleme ...