Jobs
>
Los Angeles

    Office Manager - Los Angeles, United States - Opto Investments

    Opto Investments
    Opto Investments Los Angeles, United States

    3 weeks ago

    Default job background
    Full time
    Description

    Company Overview

    We are on a mission to ensure that the financial system is routing money to the best ideas while helping people build and protect their long-term financial health. Our platform empowers financial advisors to learn about, build personalized strategies around, and invest in (previously inaccessible) private investments to help them grow their businesses and improve the outcomes of their clients.

    The market for private investments is expected to grow by $2 trillion in the next decade, but remains largely inaccessible to the majority of non-institutional investors. Our platform provides exclusive educational content, personalized guidance, bespoke investment options, and a streamlined investment process to help make these investments more accessible than ever before.


    The Opportunity

    We are on a mission to ensure that the financial system is routing money to the best ideas while helping people build and protect their long-term financial health. Our platform empowers financial advisors to learn about, build personalized strategies around, and invest in (previously inaccessible) private investments to help them grow their businesses and improve the outcomes of their clients.

    The market for private investments is expected to grow by $2 trillion in the next decade, but remains largely inaccessible to the majority of non-institutional investors. Our platform provides exclusive educational content, personalized guidance, bespoke investment options, and a streamlined investment process to help make these investments more accessible than ever before.

    The Role

    Opto is opening its second permanent office location in the Los Angeles area. This is a unique opportunity to be the first business operations hire at this location and help build and staff this office from the ground up. As a tech startup, we are looking for a scrappy, highly-motivated individual who can navigate ambiguity and execute quickly. Together you will help us build our brand and our culture in this new market.

    As the first operations hire in this location, your responsibilities will be highly varied and highly visible. Starting with our office buildout, which is underway, you will help us coordinate all the vendors and activities to prepare us for a successful opening. Once the office is open, you will play a key role in ensuring that we maintain a productive and engaging office environment by managing the day to day operations. Meanwhile you will partner with engineering and product leadership in an executive assistant capacity to provide administrative support to these key functions.

    Expectations

    • Provide high-level administrative support and assistance to engineering and product leadership
      • Schedule meetings and manage calendars
      • Arrange travel and accommodations
      • Document expenses according to company procedures
      • Perform clerical and administrative tasks as needed
    • Promote a safe, clean, and productive work environment
      • Greet and assist office visitors
      • Set up and maintain vendor partnerships - food & bev, supplies, furniture, etc
      • Ensure office space is secured when not in use
      • Ensure office space maintains professional appearance
      • Interface with building management as needed
      • Ensure all compliant signage is posted appropriately.
    • Assist the People and Talent team with various employee onboarding and offboarding duties.
    • Assist with the coordination of any onsite interviews and help create a great candidate experience for anyone interviewing with Opto.
    • Event coordination (team offsite planning etc)
    • Performs other related duties as required

    Qualifications

    • 4-year bachelor degree (or equivalent work experience)
    • 3+ years of relevant work experience
    • Excellent, highly professional and personable verbal and written communication skills
    • Excellent organizational skills and attention to detail
    • Excellent time management skills with a proven ability to meet deadlines
    • Comfort with ambiguity and the ability to execute in a fast-paced startup environment
    • Ability to learn quickly and adapt to the needs of the job
    • Ability to exercise discretion when dealing with sensitive data / situations
    • Excellent communication skills and grace under pressure
    • Experience assisting executives with email, calendars, travel, expenses
    • Experience with event planning
    • Prior tech startup experience preferred but not required

    Compensation and Benefits

    Opto Investments has a high bar for talent, and we are committed to building the best teams possible. Candidates are never subjected to discrimination based on race, citizenship, religion, ethnicity, gender or gender identity, sex, pregnancy, national origin, age, sensory, mental, or physical disability, or any other characteristic.

    The successful candidate for this role can expect a generous compensation and benefits package. The cash salary range for this role is $100,000-$150,000 dependent on skills, experience and expected contribution.

    All full time employees at Opto Investments enjoy:

    • Significant equity
    • Health, dental, and vision
    • Retirement savings plan (401k)
    • Learning, Fitness & WFH stipends
    • Paid Holidays, Including closing the week in between December 25th and January 1st
  • Yossis

    Office Manager

    2 weeks ago

    Yossis Los Angeles, United States

    Overview: · **Responsibilities**: · - experience with canve · - experience with social media · - Manage office operations and procedures to ensure organizational effectiveness · - Supervise and support administrative staff, including receptionists and office assistants · - Handle ...

  • Securitech Security Services

    Office Manager

    2 weeks ago

    Securitech Security Services Los Angeles, United States

    **OFFICE MANAGER / Service Company** · We are seeking an OFFICE MANAGER with exceptional administrative and office management skills to help manage mostly business and executive support functions. Our office is based near Glendale and we specialize in security officers and patrol ...

  • Securitech Security Services

    Office Manager

    2 weeks ago

    Securitech Security Services Los Angeles, United States

    **OFFICE MANAGER / Service Company** · We are seeking an OFFICE MANAGER with exceptional administrative and office management skills to help manage mostly business and executive support functions. Our office is based near Glendale and we specialize in security officers and patrol ...

  • Khalifeh & Associates

    Office Manager

    3 weeks ago

    Khalifeh & Associates Los Angeles, United States

    **OFFICE MANAGER/ADMINISTRATIVE SUPPORT** · Khalifeh & Associates, Inc. - Greater Los Angeles Area · **About this job** · Job description · Khalifeh and Associates is a highly experienced Engineering Consultation Firm in Los Angeles, CA that has been serving the Southern Californ ...

  • Tripalink

    Office Manager

    2 weeks ago

    Tripalink Los Angeles, United States

    **Responsibilities**: · - Welcome guests, check them in, distribute any relevant keys and explain the office amenities. · - Respond to guests' issues and complaints in a friendly, timely manner. · - Work with other staff members to ensure that all office rooms meet company standa ...

  • Variable M

    Office Manager

    2 weeks ago

    Variable M Los Angeles, United States

    **Job Overview**: · **Key Responsibilities**: · 1. Office Administration: · - Maintain and improve office policies and procedures to ensure efficient workflow. · - Manage office supplies, equipment, and facilities, coordinating repairs and maintenance as needed. · - Oversee offic ...

  • WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC

    Office Manager

    1 week ago

    WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Los Angeles, United States

    Office Manager - Fantastic Career OpportunitiesHigh-end compensation in the industry—base plus bonuses for strong performance- · - Large, diverse patient base of all payor types- · - Provide general, specialty and orthodontic services in all offices.- · - Established organization ...

  • Ecco Living

    Office Manager

    2 weeks ago

    Ecco Living Los Angeles, United States

    Company Overview: · Ecco Living is a leading property management and co-living/student housing company dedicated to providing exceptional services in managing residential properties. With a focus on efficiency, professionalism, and client satisfaction, we strive to maintain the h ...

  • Los Angeles Leadership Academy

    Office Manager-

    1 week ago

    Los Angeles Leadership Academy Los Angeles, United States

    _**Office Manager**_ · **Reports to: Principal(s)** · - **Job Description**_ · **Under immediate supervision, performs a variety of clerical duties of a routine and** · **recurring nature to ensure the day-to-day tasks get completed.** · - **Job Responsibility**_ · **The Office M ...

  • Home Environmental Quality Engineering

    Office Manager

    1 day ago

    Home Environmental Quality Engineering Los Angeles, United States

    Job Overview: · Home Environmental Quality Engineering is a consultant company serving Southern California. We are seeking an experienced and highly organized Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations ...

  • Huckabee

    Office Manager

    1 week ago

    Huckabee Los Angeles, United States

    Huckabee is one of the fastest growing A/E firms in the nation and one of the top educational design firms. We are a mission-driven company that is dedicated to the success of all students. What we do matters, which is why we look for people who share our passion for changing the ...

  • Paseo Construction Corp

    Office Manager

    1 week ago

    Paseo Construction Corp Los Angeles, United States

    **Responsibilities**: · - Perform bookkeeping tasks such as recording financial transactions, preparing invoices, and managing AP/AR. · - Manage the time tracking and payroll processes from start to finish. · - Handle purchasing activities, including sourcing suppliers, negotiati ...

  • RE Luxe Leaders, LLC

    Office Manager

    2 days ago

    RE Luxe Leaders, LLC Los Angeles, United States

    **Join Our Team - Leading Interior Design, Home Staging & Online Retail - Los Angeles** · We believe in creating spaces that inspire, connect, and empower individuals. We are not just in the business of interior design and home staging; we are in the business of transformation—st ...

  • Front Porch/Kingsley Manor

    Business Office Manager

    3 weeks ago

    Front Porch/Kingsley Manor Los Angeles, United States

    Overview: · **Responsibilities**: · Provide quality customer service efficiently to residents and their families. · - Manage office operations and procedures to ensure organizational effectiveness · - Maintain office services by organizing office operations and procedures · - Sup ...

  • Hawkins Parnell & Young, LLP

    Regional Office Manager

    3 weeks ago

    Hawkins Parnell & Young, LLP Los Angeles, United States

    The Regional Office Manager is responsible for the operation of assigned offices. Currently the offices include Los Angeles, Orange County, San Diego, Las Vegas, Napa and San Francisco. Responsibilities of this position include both People Management an Office Management function ...

  • Asian Fine Foods

    Office Manager and Accountant

    3 weeks ago

    Asian Fine Foods Los Angeles, United States

    Since 1985, Asian Fine Foods has been one of the premier importers of Asian grocery products. Our customers encompass retail supermarkets, restaurant supply, and wholesalers across the United States and Mexico. We are a growing, essential business in a recession-resistant industr ...

  • The Climate Registry

    Acounting/office Manager

    3 weeks ago

    The Climate Registry Los Angeles, United States

    **JOB ANNOUNCEMENT** · **ACCOUNTING/OFFICE MANAGER** · The Climate Registry (TCR) seeks a talented, hands-on Accounting/Office Manager to direct the organization's financial operations and manage its contracts and grants. The Accounting/Office Manager will report to the Executive ...

  • Front Porch

    Business Office Manager

    3 weeks ago

    Front Porch Los Angeles, United States

    Kingsley Manor · Summary: · Under the supervision of the Executive Director, the Business Office Manager oversees all community accounting functions including resident inquiries, billing, accounts payable, accounts receivable. The Business Office Manager also serves as the campus ...

  • The Hollywood Roosevelt

    Front Office Manager

    2 weeks ago

    The Hollywood Roosevelt Los Angeles, United States

    **Position Title**:Front Office Manager · **Reports to**:Director of Rooms · **Salary Range**: $75,000-$80,000 · **About The Hollywood Roosevelt** · Dating back to the Golden Era and located on the Hollywood Walk of Fame, The Hollywood Roosevelt is an iconic hotel that reflects c ...

  • Hilton

    Front Office Manager

    2 weeks ago

    Hilton Los Angeles, United States

    Front Office Manager - Hilton Los Angeles Airport · Hilton Los Angeles Airport located off I-405. SoFi Stadium and The Forum are three miles from us. Our property has 1,234 guest rooms with over 52,000 square feet of banquet space. Enjoy fun perks such as free meals during shifts ...