Office Manager - Los Angeles, United States - Khalifeh & Associates

Khalifeh & Associates

Verified Company

Los Angeles, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

OFFICE MANAGER/ADMINISTRATIVE SUPPORT
Khalifeh & Associates, Inc. - Greater Los Angeles Area

About this job
Job description

Khalifeh and Associates is a highly experienced Engineering Consultation Firm in Los Angeles, CA that has been serving the Southern California area for over 38 years.

We are currently seeking a dynamic, professional and experienced administrative assistant that will aid the CEO with daily duties as well as aiding the office manager when necessary.

In addition to the administrative and office duties, we are looking for an individual that is comfortable performing networking and social duties, occasionally being the face of the company and representing the leaders of the company at events and meetings.

Office Manager and Administration responsibilities:

Create and edit engineering correspondences, reports, presentations, financial data, data analysis, communication, project work, expense preparation and travel arrangements.
Be responsible for all accounts receivable/accounts payable, as well as all miscellaneous purchases to ensure efficient business operations.
Maintaining and improving the company's internal documents organization.
Support business process by completing documentation, requesting information, and following up to ensure key timelines are adhered to.
Conduct research and provide reports or information as required for special projects.
Conduct a variety of errands locally as required.
Maintain the highest level of accountability, disclosure, and regularly exercise a high degree of discretion.
Schedule meetings and appointments.
Coordinate with IT consultants on all office equipment and software issues.
Manage contract and price negotiations with office vendors, service providers
Provide general support to visitors.
Assist in hiring new employees and the on boarding process for new hires.
Liaise with facility management vendors, including cleaning and catering services.
Plan inhouse or offsite activities, like parties, celebrations, and conferences.

Requirements:

Selfstarter who can contribute positively to a team
Fast learner with Minimum supervision
Excellent written and verbal communication skills
Strong organizational and planning skills in a fastpaced environment
A creative mind with an ability to suggest improvements
Project Management Skills with ability to follow through and support the execution of key initiatives
Act proactively as an individual and in a group to ensure a project or task has been completed efficiently
Diploma or Certificate in Business, Accounting or related discipline preferred but not required.
Working as the office manager or administrative assistant of an Engineering or Architectural office is an asset but not a requirement.
Proven experience as an Office manager, Front office manager or Administrative assistant
Proficiency in MS Office (MS Word, MS Excel and MS Outlook, Teams)
Hands on experience with office machines (e.g. fax machines and printers)
Excellent time management skills and ability to multitask and prioritize work.
Attention to detail and problemsolving skills
Sales and customer relationship experience is a plus.
QuickBooks knowledge is a must.
Microsoft Access knowledge is a must.

About this company
Khalifeh & Associates, Inc.

is a full-service mechanical, electrical, plumbing, commissioning, and energy engineering firm with a reputation for providing high quality professional engineering services that are responsive to our client's needs.

In addition to design, our firm has had extensive experience with studies of all types.