Contract & Grants Manager - Saint Paul, United States - CLUES

CLUES Saint Paul, United States

3 weeks ago

Regular, Full time

Description

POSITION SUMMARY

The Contract & Grants Manager (Manager) supports CLUES Programs Division and works directly with the Vice President of Programs to oversee federal, state and local, public, and private grants. The Manager's primary responsibility is to ensure compliance with funder requirements as outlined in each grant agreement or contract. Their main duties include supporting the development of reports, data tracking, processing and analysis, and coordinating with the Finance Department about the invoicing process related to cost reimbursable grants. The Grants Manager will work in collaboration with budget owners to prepare all contracts and grant reports and ensure funding sources are spent according to work plans and budgets.

Department:
Programs

Reports to:
VP of Programs

Location:
Hybrid Work Model – Remote: Work From Home; In-Person: CLUES St. Paul, MN Office

Position Type:
Regular

Schedule:
Full-Time. Generally, Monday – Friday Office hours.

Estimated Salary:
$62,000.00 to $73,000.00/year (depending on experience & qualifications).

Benefits:
Full benefits package available in accordance with current CLUES policies—includes: medical, dental, vision, critical illness, accident, and life insurance (with AD&D); long term and short-term disability; pre-paid legal services and ID theft protection; retirement plan; educational assistance; paid holidays; and paid time off.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Contract & Grant Compliance

Oversee and manage compliance for various financial assistance awards, including contracts, grants, subgrants, subcontracts, implementation agreements, and memos of understanding.
Maintains spreadsheets and database to track grant proposals, deadlines and reporting requirements. Oversees compliance with grant contract terms, including financial performance, outcomes, and reporting.
Reviews all reports before submission. Identifies areas for improvement and engages budget owners to lead process improvement.
Create and manage streamlined processes and procedures to assist in the timely management and reporting of government grants and compliance issues.
Serve as a technical advisor, providing critical compliance information to middle and top management, as well as partnership stakeholders, to support monitoring, control, and decision-making processes and to meet funding agency requirements.
Deliverables are met in a timely manner and in accordance with outcomes outlined in the award.
Ensures all documentation is collected, organized and available for audits and ongoing compliance. Provides data and materials as requested for audit and compliance purposes.
Assists with monthly, quarterly, and annual reports and audits.
Coordinates with program leaders, managers, and field staff to gather data and information for reporting and compliance purposes.

Public and Private Funding & Budget Management

Works with Programs Division leadership to develop and propose budget modifications for grants/contracts as needed.
Maintains electronic files of current and historical funding commitments.
Supports Programs Division leadership, Finance, and Human Resources to analyze financial data and contract/grant requirements to determine financial feasibility for staffing decisions (new hires, backfills, etc.).

General Duties

Promote the mission, operating values, and agency services of CLUES within the community.
Maintain client confidentiality in accordance with HIPAA, agency policies and other applicable laws, regulations and ethical standards.
Develop and nurture effective working relationships with personnel from various funding agencies, including agreement, contract, and policy officers.
Carry out all other duties as assigned by supervisor.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties or tasks may be assigned as required. Management may modify, change or add to the duties of this description at any time without advance notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RELATIONSHIPS

This position has no supervisory responsibilities.

QUALIFICATION REQUIREMENTS

Education, Experience & Key Abilities*

Bachelor's Degree required. Degree and/or experience in non-profit management, human services, finances or accounting, or related field preferred.
3-5 years minimum experience working with Federal and State grant/contract management and budgets.
Knowledge of and experience using multiple databases.
Familiarity with pre- and post-award grant management.
Proficiency in English, written and oral communication.
Cultural sensitivity and awareness.
Outstanding ability to manage in a self-directed manner.
Ability to attend to details in completing assigned duties and compliance.
Strong project management skills and attention to detail.
Experience working closely with others and in a team environment as well as mentoring others on financial acumen, data entry, and compliance.
Ability to maintain good working relationships with department staff, senior leadership, and public and private funders.

*Equivalent combination of education and experience may be accepted.

Language Skills

Effective communication in English both verbally and in writing, required. Bilingual in Spanish and English preferred.
Ability to read, analyze, and interpret written materials, including reports, contracts, and proposals.
Ability to effectively present ideas and information in an organized and effective manner, including writing reports.
Ability to maintain accurate documentation and respond appropriately to questions from clients, co-workers, management, and external parties.

Computer Skills

Proficient working knowledge of email software, the Internet, databases, and common Windows-based programs, including Microsoft Office Word, Excel and PowerPoint required.
Must be willing to attend training to advance technical skills and maintain appropriate skill levels to perform job duties.

WORKING CONDITIONS

Background check

Must pass a criminal background check. As a condition of continued employment, staff person may be required to submit to periodic re-verification of these, and additional background checks.

Work Environment & Schedule

This position has a hybrid work model (in-office and remote work*), where the majority of the work is done remotely while team members are required to attend in-person meetings and have an in-person presence for different responsibilities on a regular basis. This hybrid work model may be adjusted as needed per job responsibilities and business needs.

*Remote work (work-from-home) privileges are subject to revision and adjustment if and when necessary.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

HOW TO APPLY

Please visit to apply online. Please include a résumé, cover letter, and salary requirements when applying. Contact HR with questions at or Please note that all applicants are required to apply online by following the above link (we no longer accept emailed or faxed applications). CLUES is an Equal Opportunity Employer.

ABOUT US

Comunidades Latinas Unidas En Servicio (CLUES) is a non-profit leader in behavioral health and human services. The organization was founded in 1981 with a vision for improving the quality of life of the Latino population in Minnesota. Today, CLUES is Minnesota's largest Latino agency. Our mission is to advance social and economic equity and wellbeing for Latinos by building upon our strengths and cultures, uplifting our community, and activating leadership for systemic change. Although our services focus on the Latino family, our experience and capabilities enable us to serve individuals and families from all walks of life including new immigrants and low-income families who dream of a better future. Our programs and services encompass a holistic approach to addressing the complex and interrelated barriers our community faces, including programming that advances Community Wellness, Community Leadership, and Community Prosperity. Our services uphold and celebrate cultural richness and community assets as we connect individuals and families to resources, skills, institutions, and opportunities. We employ a diverse, multi-cultural staff to ensure our services are linguistically and culturally relevant.

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