Jobs
>
New York City

    Administrative Assistant 2 - New York, United States - Attorney General, Office of the

    Attorney General, Office of the
    Attorney General, Office of the New York, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Minimum Qualifications For Permanent Appointment:

    Reachable on the Department of Civil Service Eligible list for Administrative Assistant 2 (formerly Secretary 2) OR permanent or contingent permanent status as an Administrative Assistant 2 OR eligible to transfer.



    For Provisional Appointment:

    Current NYS employee with one year of permanent service in a following title, may be appointed on a provisional basis: Examination Composition Assistant, Keyboard specialist 2, Keyboard Specialist 2 (Spanish Language), Keyboard Specialist 3, Law Department Document Specialist, Office Assistant 2 Keyboarding, Office Assistant 2 Keyboarding (Spanish Language), Secretary 1/ Administrative Assistant 1, Secretary 1/Administrative Assistant 1 (Spanish Language), or Senior Data Entry Machine Operator.



    Note:

    Provisional appointments are made pending an exam and will be revoked if the selected candidate is not immediately reachable on the eligible list resulting from the next holding of the exam.


    Duties Description This position is in the Health Care Bureau of our NYC office.


    • Provide administrative and secretarial support for all attorneys in the Health Care Bureau (HCB).
    • Answer HCB's main phone line, handle inquiries, and distribute where appropriate.
    • Review, draft, and send internal or external correspondence based on verbal or written instructions; distribute where appropriate. This including handling online complaints and providing referrals where appropriate.
    • Enter and maintain data in case management system.
    • Schedule all aspects of meetings, appointments, depositions, and interviews.
    • Assist with copying and scanning. Maintains office filing systems – hard copy and electronic. Also assist with assembling legal papers and creating binders.
    • Arrange for use of conference rooms. Clear visitors to the Bureau with security.
    • Process incoming and outgoing mail; coordinates internal and external deliveries.
    • Oversee office supply needs for the Bureau.
    • Ensure that office equipment is in working order.
    • Make travel arrangements and process travel vouchers for attorneys in the Bureau. Process purchase requests and handle reimbursements. Maintain all associated records.
    • Order court transcripts, submit vouchers and invoices for payment.
    • Assist with processing of old files for archiving.
    • Assemble all necessary paperwork for job candidates, including interns. Arrange interviews for candidates. Manually upload documents in the online recruitment system.
    • Assist with onboarding new employees re new workspace, computer, phone, ID badge, and new user accounts to set up.
    • Assist with reviewing documents in response to FOIL requests.
    • Performs other duties as assigned.
  • The Goodkind Group, LLC

    Administrative Assistant

    2 weeks ago

    The Goodkind Group, LLC New York, United States

    Administrative Assistant / Executive Assistant (Conference Services, Corporate Events & Marketing) · We have an opening for a Administrative Assistant / Executive Assistant (Conference Services, Corporate Events & Marketing) at a major large international financial firm downtown. ...

  • The Goodkind Group, LLC

    Administrative Assistant

    2 weeks ago

    The Goodkind Group, LLC New York, United States

    Administrative Assistant / Executive Assistant (Financial Services / Private Equity) · Hybrid Work Schedule · This individual will work closely to support departments with administrative support as needed, conference room bookings and set ups, events, invite lists, marketing, pho ...

  • Pyramid Consulting, Inc

    Administrative Assistant

    1 day ago

    Pyramid Consulting, Inc New York, United States

    Immediate need for a talented Administrative Assistant This is a 04+ Months Contract opportunity with long-term potential and is located in New York City, NY(Onsite). Please review the job description below and contact me ASAP if you are interested. · Job ID: · Pay Range: $38 - ...

  • Ware Malcomb

    Administrative Assistant

    3 weeks ago

    Ware Malcomb New York, United States Full time

    Ware Malcomb has an exciting opportunity for an Administrative Assistant to join The Administrative Assistant for our New York office will play a pivotal role in providing comprehensive administrative support. Responsibilities encompass aiding Office Leaders with their day-to-day ...

  • Axelon Services Corporation

    Administrative Assistant

    1 week ago

    Axelon Services Corporation New York, United States

    Senior Administrative Assistant - III · New York, NY · 6+ Month Contract · Pay range /hr, W 2 · Description: · This Senior Administrative Assistant position will provide administrative support to one or more Executive Officers and their teams in the Technology Department. The ide ...

  • Amerit Consulting

    Administrative Assistant

    3 weeks ago

    Amerit Consulting New York, United States

    Our client, Energy Utilities company, specializing in renewable energy production, is actively seeking an accomplished Administrative Assistant. · ______________________________________________________ · *** Candidate must be authorized to work in USA without requiring sponsorshi ...

  • Ztek Consulting

    Administrative Assistant

    1 day ago

    Ztek Consulting New York, United States

    Job Title- Administrative Assistant · Location- 50 Hudson Yard, NY · Duration: 5+months contract · Duties: · This role is to provide administrative support Head of Global Cash Management & Securities Lending This is a fast-paced area of the business which requires the ability t ...

  • Career Group

    Administrative Assistant

    2 weeks ago

    Career Group New York, United States

    Administrative Assistant – HR Executive · A leading global financial firm is seeking a professional and sharp Administrative Assistant to support a senior Executive within their Human Resources department, specifically within Employee Relations. This is a wonderful opportunity f ...

  • Miller Klein Group, LLC

    Administrative Assistant

    2 weeks ago

    Miller Klein Group, LLC New York, United States

    Summary · Global, fast paced hedge fund is seeking an administrative assistant to support a few executives in accounting and operations. Responsibilities include phone coverage, calendar management, travel and expenses, meeting coordination, Word and PowerPoint document preparati ...

  • SSi People

    Administrative Assistant

    3 weeks ago

    SSi People New York, United States

    The Administrative Assistant will support a VP in the New York Buying Office. · This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company p ...

  • TBG | The Bachrach Group

    Administrative Assistant

    1 week ago

    TBG | The Bachrach Group New York, United States

    Real Estate firm in NYC is seeking an eager and strong Admin.Asst · This role is 5 days onsite. Please don't apply if that schedule doesn't work for you. · Great culture and work life balance. · Job Description: · We are seeking a highly organized and proactive Administrative Ass ...

  • Amerit Consulting

    Administrative Assistant

    3 weeks ago

    Amerit Consulting New York, United States

    OVERVIEW: Our client, one of the largest Energy companies in US providing a wide range of Energy related products and services to its customers, seeks an accomplished Administrative Assistant · Position: Administrative Assistant · Location: Astoria, NY · Duration: 6 months+ Contr ...

  • TALENT Software Services

    Administrative Assistant

    2 weeks ago

    TALENT Software Services New York, United States Contract

    Administrative Assistant, Global Markets · Overview of Role The Admin Assistant in this position will provide diverse, advanced, and confidential administrative support. · Such support functions include gathering, compiling, and reporting information relevant to/for a team and ...

  • Career Group

    Administrative Assistant

    2 weeks ago

    Career Group New York, United States

    Our client, a family-owned company, is seeking a bright, eager and professional Administrative Assistant to support their 2 Founders The ideal candidate is proactive, reliable and a strong communicator. If you are seeking an opportunity to gain valuable experience and showcase yo ...

  • Jefferies

    Administrative Assistant

    2 days ago

    Jefferies New York, United States

    Jefferies Financial Group Inc. (''Jefferies,'' ''we,'' ''us'' or ''our'') is a U.S.-headquartered global full service, integrated investment banking and securities firm. Our largest subsidiary, Jefferies LLC, a U.S. broker-dealer, was founded in the U.S. in 1962 and our first int ...

  • Solomon Page

    Administrative Assistant

    4 days ago

    Solomon Page New York, United States

    Our client, an NYC-based hedge fund, is seeking a detail-oriented, organized, and self-motivated Administrative Assistant who will be assisting the Chief Operating Officer and Office Manager. The ideal candidate is a meticulous, resourceful, effective communicator with the abilit ...

  • Addition Management

    Administrative Assistant

    1 week ago

    Addition Management New York, United States

    Position: Administrative and Planning Associate · Location: Queens, NY (HYBRID) · Salary: $73k - $79k · Luxury Goods Company is seeking an Administrative Assistant to join their team · RESPONSIBILITIES · Entering monthly inventory reconciliations for two companies, tracking retai ...

  • Icahn School of Medicine at Mount Sinai

    Administrative Assistant

    2 weeks ago

    Icahn School of Medicine at Mount Sinai New York, United States

    Administrative Assistant II provides a wide variety of administrative support services including complex calendar management for more than one Vice Chair. Acts as a liaison with various department heads in the Department of Medicine coordinating conference rooms, seminars, settin ...

  • Maimonides Medical Center

    Administrative Assistant

    2 weeks ago

    Maimonides Medical Center New York, United States

    Administrative Assistant - Exec Secretarial exp req'd · THE BEST CAREERS. RIGHT HERE · @ BROOKLYN'S LEADING HEALTHCARE SYSTEM. · MAIMONIDES: TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES · We're Maimonides Health, Brooklyn's largest healthcare system, serving over 250,000 patients e ...

  • Abacus Group, LLC

    Administrative Assistant

    3 weeks ago

    Abacus Group, LLC New York, United States

    Our client is a retail company. They seek an Administrative Assistant, Forecasting & Planning to join their Queens, NY office. · Responsibilities · Input monthly inventory reconciliations and track retailer compliance · Enter weekly sales verifications, track retailer compliance ...