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    Administrative Assistant - New York, United States - Career Group

    Career Group
    Career Group New York, United States

    3 weeks ago

    Default job background
    Accounting / Finance
    Description

    Administrative Assistant – HR Executive

    A leading global financial firm is seeking a professional and sharp Administrative Assistant to support a senior Executive within their Human Resources department, specifically within Employee Relations. This is a wonderful opportunity for a candidate passionate about administrative support, with a strong eye for detail, a sense of compassion and a strong understanding of confidentiality and discretion.

    Looking for this candidate to stay in an administrative support role for at least 2 years, not looking for a quick promotion into HR.

    This role is onsite in Midtown 4 days/week, 1 day remote working typical business hours.

    Salary commensurate with experience: $70,000 - $95,000 + paid overtime, discretionary bonus, and a top benefits package including 401k match and free lunch onsite.

    Responsibilities include:

    • Managing calendars including scheduling internal and external appointments, and overseeing/planning monthly meetings
    • Manage global travel planning and expense reports via Concur
    • Assist with administrative assistance for Employee Relations team – booking meetings, conference rooms scheduling and document management
    • Answering calls and acting as a gatekeeper
    • Booking conference rooms for internal and external meetings; meeting and greeting guests, registering guests in the visitor system
    • Maintaining and organizing files
    • Monitoring and maintaining office equipment and inventory supplies for Team
    • Ad hoc projects

    Qualifications:

    • Experience working within Financial Services a plus
    • 1+ years of administrative assistant experience supporting a team of 2 or more and experience coordinating travel
    • Maintain the highest level of confidentiality and has a strong sense of integrity
    • Exercise sound judgement
    • Highly organized with strong attention to detail and strong communication skills, both verbal and written
    • Ability to multi-task and prioritize competing tasks and deadlines
    • Ability to build relationships with key players and management
    • Strong Microsoft Office skills (including PowerPoint, emphasis on Outlook and Excel) and Concur is preferred

    Please submit your resume to apply

    You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

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