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    Event Manager - Accord, United States - Inness Hospitality LLC

    Inness Hospitality LLC
    Inness Hospitality LLC Accord, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionINNESS is an intimate country refuge, and members club located in Accord, New York. Inness is situated
    on a campus of 225 pastoral acres, which include a 12-room farmhouse hotel, 28 guest cabins,
    restaurant, event bar, a 9-hole golf course, sporting outfitter, two swimming pools, tennis courts, walking
    trails, a retail home and farm shop, as well as an organic farm and orchard.
    ResponsibilitiesThe Event Manager reports directly to 'Director of Sales and Marketing' 'Director of Operations Food and
    Beverage and 'Owners'. This position is responsible for the execution all events on property and
    including but not limited to corporate bookings, weddings, member events and all group food and beverage
    services.
    This position oversees and handles all meeting room rentals, local catering, outlet, and other revenues
    supervising all planning the preparation and execution of special events. The Events Manager will work
    closely with the F&B team and be trained on all steps of service to create an extension of the restaurant in other
    locations throughout the property.
    During off season, the Event Manager will work with the restaurant team assisting in the overall management of
    the restaurant.
    Essential Duties and Responsibilities
    The following list is representative of the typical duties and responsibilities performed. The employee's
    actual duties and responsibilities may vary depending on department needs and assignments.
    Client & Vendor Relations

    • Establish and build lasting relationships with clients
    • Conduct interviews and tours of the property
    • Identify the client's requirements and expectations for each event
    • Respond to inquiries using Tripleseat
    • Assist preparation of BEO's for events in Tripleseat
    Event Execution and Coordination

    • Meet with all prospective clients and conduct tours as necessary
    • Book and coordinate vendors and manage rental orders
    • Liaise with vendors during the event planning process to ensure accuracy
    • Print menus & place cards for each event
    • Hire the event staff and create a roster of in-house service professionals to work all events on property.
    • Inspect venues to ensure everything adheres to the client's standards
    • Manage all event set-up, tear down, and follow-up processes
    • Execute all events including event set up & breakdown
    • Organize all event needs and scheduling with other departments on property.
    • Evaluate each piece of event business to ensure services can be properly executed.
    • Assembles creative and innovative event attractions based on internal capabilities or outsources to
    qualified vendors.

    • Trains, supervises, and works with event staff, to solicit and book banquet and catering functions, as well
    as the planning, merchandising and execution of the functions.


    • Leads event team to build long-term, value-based customer relationships that enable achievement of
    sales objectives.

    • Administers all phases of the event department, including but not limited to sales, planning, marketing,
    servicing, and administrative procedures.

    • Coaches and counsels' employees to reflect company service standards and procedures.
      Required Skills
    Must be willing to work min. 50 hours and varied schedule according to the needs of events booked,including nights, weekends and holidays required

    • Extreme attention to detail
    • Strong Communication Skills – this position interacts with a wide variety of people on a daily
    basis, including executives, vendors, and attendees. Strong interpersonal skills, sharp written and
    verbal communication, and solid discernment are a must

    • Friendly, professional, and respectful attitude towards guests and co-workers
    • Able to handle multiple important projects at once and prioritize tasks
    • Outstanding vendor and time management skills
    • Shows initiative, enthusiasm, and willingness to learn
    • Team player, working well with all departments working towards common goals.
    Salary-$75,000-$80,000
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