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    Administrative Assistant - Orlando, United States - AppleOne Employment Services

    AppleOne Employment Services
    AppleOne Employment Services Orlando, United States

    3 weeks ago

    AppleOne Employment Services background
    Human Resources
    Description

    Administrative Assistant

    Location: In office - Orlando

    Overview:

    The Administrative Assistant provides vital support to ensure smooth and efficient office operations. This role requires a combination of organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously. The ideal candidate is proactive, professional, and adept at communication.

    Key Responsibilities:

    • Ensure the office environment is clean, organized, and conducive to work.
    • Answer and direct phone calls, taking messages as necessary.
    • Greet visitors and direct them appropriately.
    • Respond to emails and other correspondence promptly and professionally.
    • Schedule appointments and meetings, and manage calendars for team members.
    • Coordinate travel arrangements, including flights, accommodations, and itineraries.
    • Organize and coordinate meetings, including preparing agendas, taking minutes, and distributing materials.
    • Prepare and edit correspondence, reports, and presentations.
    • Maintain and update databases, records, and files.
    • Assist in the preparation of regularly scheduled reports.
    • Assist with the preparation of expense reports and invoices.
    • Handle confidential information with discretion.
    • Perform other administrative tasks as assigned.

    Qualifications:

    • High school diploma or equivalent; associate's or bachelor's degree preferred.
    • Proven experience as an administrative assistant or in a related role.
    • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
    • Excellent communication skills, both written and verbal.
    • Strong organizational and multitasking abilities.
    • Attention to detail and problem-solving skills.
    • Ability to maintain confidentiality.

    Attributes:

    • Professional demeanor with a positive attitude.
    • Ability to work independently and as part of a team.
    • Adaptability and willingness to learn.
    • Strong interpersonal skills and customer service orientation.
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