Executive Assistant - Dearborn, United States - Ford Motor Company

Ford Motor Company Dearborn, United States

6 days ago

Description

In this role....

You will be responsible for providing comprehensive support for the Director of our Software Organization within the Advanced EV Development Team.

We are looking for a passionate team member to join our rapidly growing organization.

You will be working as part of a motivated team, in a fast-paced working environment, where a high level of professionalism, the ability to manage multiple tasks simultaneously, attention to detail, and a commitment to excellence are vital.

A successful candidate will be flexible, resilient, and always exercise sound judgement.

In this role, you will be responsible for providing comprehensive support for the Director of our Software Organization within the Advanced EV Development Team.

We are looking for a team member to join our rapidly growing organization.

A successful candidate will be flexible, resilient, and always exercise sound judgement.

What you'll do...

Maintain the highest level of confidentiality regarding corporate and personal information.
Partner with the executive ensuring efficient and effective time management.
Serve as the executive's liaison to various internal and external parties. Handle correspondence, prepare reports, and assist with creating presentations.
Manage the executive's calendar.
Coordinate meetings, appointments, and travel arrangements. Ensure the executives preparedness for meetings and engagements; materials, attendees and remaining on schedule.
Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
Sorts, screens, and distributes incoming and outgoing mail for the executive highlighting information of interest and/or curate reading material.
Participates as an adjunct member of the executive's leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Optimizes travel arrangements based on the executive's travel needs and preferences.
Manages complex itineraries, including any changes, ensuring the executive is aware. Completes related expense reports.
Coordinates interactions between executive and employees when appropriate.
Assists with special projects as needed.
Acknowledges the need for flexibility in scheduling when different time zones are involved.
Continuously seek process improvement to increase productivity and efficiency.
Support onsite events, when required.
Always anticipate the needs of the executive and team and proactively address issues before they arise.

What you'll do...

Maintain the highest level of confidentiality regarding corporate and personal information.
Partner with the executive ensuring efficient and effective time management.
Serve as the executive's liaison to various internal and external parties. Handle correspondence, prepare reports, and assist with creating presentations.
Manage the executive's calendar.
Coordinate meetings, appointments, and travel arrangements. Ensure the executives preparedness for meetings and engagements; materials, attendees and remaining on schedule.
Maintains and organizes Outlook, communications, and folder as appropriate, keeping the executive well-organized and aligned to Company records and retention schedules.
Sorts, screens, and distributes incoming and outgoing mail for the executive highlighting information of interest and/or curate reading material.
Participates as an adjunct member of the executive's leadership team, including attending select meetings, taking notes, tracking assignments, and following up on assigned action items.
Optimizes travel arrangements based on the executive's travel needs and preferences.
Manages complex itineraries, including any changes, ensuring the executive is aware. Completes related expense reports.
Coordinates interactions between executive and employees when appropriate.
Assists with special projects as needed.
Acknowledges the need for flexibility in scheduling when different time zones are involved.
Continuously seek process improvement to increase productivity and efficiency.
Support onsite events, when required.
Always anticipate the needs of the executive and team and proactively address issues before they arise.

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