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    Administrative Assistant II - Bethesda, United States - Bethesda Marriott

    Bethesda Marriott
    Bethesda Marriott Bethesda, United States

    2 weeks ago

    Default job background
    Full time
    Description

    Additional Information Global Sales (remote)

    Job Number

    Job Category Administrative

    Location Marriott International HQ, 7750 Wisconsin Avenue, Bethesda, Maryland, United States VIEW ON MAP

    Schedule Full-Time

    Located Remotely? Y

    Relocation? N

    Position Type Management


    Job Summary
    This position's primary function is to provide administrative and customer support for a team of Global Account Directors and Global Account Executives. Work is generally varied and administrative or project oriented.

    Candidate Profile

    Education And Experience Preferred
  • High School Diploma or equivalent
  • Previous hotel experience helpful
  • Administrative Assistant experience
  • Proficiency in speaking and writing in English language

    Core Work Activities
  • Schedules appointments and meetings or makes travel arrangements for department personnel, evaluating alternatives and making decisions regarding pricing and logistical issues.
  • Research questions and problems regarding departmental or administrative policies, procedures, information, or services, including questions, which are complex in nature. Gathers data from multiple sources and analyzes information as appropriate.
  • Reconciles departmental expense accounts as reflected on the distribution summary or operating statement; identifies discrepancies and prepares variance analyses to explain comparisons to last year's results or the current year budget. May assist in the development and forecasting of budget items.
  • Processes data through an automated administrative system, such as expense reports, accounts payable, payroll and personnel data. Performs research and follow-up necessary to solve problems encountered.
  • Works with leaders on assessing needs for team meetings and offsites.

  • Orders supplies, as well as processes orders for hardware and software when needed
  • Handles account tracking and quarterly GSO reporting
  • Professionally handles account team member, customer, and other internal stakeholder requests
  • Assists in coordinating managers' schedules and travel arrangements
  • Compiles data and creates reports from Marriott internal data sources, such as:

    o MRDW
    o Credit card spending analysis
    o Property direct reporting
    o MarRFP database
    o Tableau
  • Participates in account team's activities by:
    o Coordinating of conference calls
    o Taking minutes on calls
    o Assisting in planning of group activities (including account team meetings)
    o Overseeing compilation of account profile and "Tool Kit"
    o Keeping managers' mailing lists and account team rosters current
  • Processes expense reports
  • Conducts other administrative support responsibilities as directed by supervisor

    Supervision Received

  • Incumbent receives minimal supervision. Instructions are received at the beginning of complex projects and sensitive assignments and the resulting work is generally reviewed at completion. Some work may be distributed without review.
  • Incumbent is responsible for setting priorities and establishing procedures for completing responsibilities. Incumbent may delegate portions of work to others. Incumbent is responsible for resolving and determining the urgency level of conflicting priorities. Incumbent is responsible for prioritizing some aspects of the work for the supervisor, such as identifying critical items and ascertaining which items are to be delegated to subordinate managers, handled by the supervisor, or handled by incumbent.

    Management Competenices

    Adaptability

  • Advocates and demonstrates continuous improvement by adjusting to new ways as conditions and priorities change which may include learning new skills
  • Takes initiative by being a part of the solution and assisting in the resolution of issues/problems resulting from change
  • Able to work with different levels of management and management styles as needed in position

    Communication

  • Keeps work group informed, speaks, and writes clearly and concisely
  • Actively listens to others recommendations while seeking clarification and offering alternatives as appropriate
  • Communicates in a timely, proactive manner, receives directions and feedback well

    Job Related Business Focus

  • Actions support key business values of customer service, associate satisfaction, and financial success
  • Demonstrates pleasant, helpful, and accurate service to internal and external customers
  • Respects fellow associates
  • Efficiently purchases and utilizes resources to produce quality products

    Planning & Organizing

  • Sets priorities and establishes a realistic action plan while anticipating potential issues impacting the plan
  • Develops and follows procedures for ensuring quality, is detail‐oriented, maximizes resources, meets deadlines, and follows through on assignments

    Problem Solving

  • Identifies problems and seeks resolution through sound judgment and solid decision-making skills, where appropriate
  • Directs problems to higher level or applicable department for resolution

    Teamwork

  • Works well in a team environment
  • Acts as a liaison with other resources/departments as appropriate
  • Gives recognition, collaborates, and builds trust among others, treats people fairly, equally, and respectfully, promotes celebration when appropriate

    Technical Expertise

  • Demonstrates requisite technical expertise as defined by the position.

    Work Habits

  • Demonstrates commitment and reliability in getting the job done efficiently, timely, professionally, and accurately
  • Balances multiple projects simultaneously and maintains the personal, technical, and professional skills needed to perform job duties
  • Consistently strives to improve these skills and represents staff and division positively

    California Applicants Only The pay range for this position is $19.73 to $40.28 per hour.

    Colorado Applicants Only The hourly pay range for this position is $19.73 to $36.63.

    Hawaii Applicants Only The pay range for this position is $23.86 to $40.28 per hour.

    New York Applicants Only The pay range for this position is $19.73 to $40.28 per hour.

    Washington Applicants Only The hourly pay range for this position is $19.73 to $40.28. In addition, the position is eligible for an annual bonus. Employees will accrue PTO balance for every hour worked and eligible to receive minimum of 7 holidays annually.

    • All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts. Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit limits, election changes, benefit exclusions, and others. Marriott HQ is committed to a hybrid work environment that enables associates to Be connected. Headquarters-based positions are considered hybrid, for candidates within a commuting distance to Bethesda, MD; candidates outside of commuting distance to Bethesda, MD will be considered for Remote positions. The application deadline for this position is 35 days after the date of this posting, 4/3/2024. Marriott International is an equal opportunity employer. We believe in hiring a diverse workforce and sustaining an inclusive, people-first culture. We are committed to non-discrimination on any protected basis, such as disability and veteran status, or any other basis covered under applicable law.

    Marriott International is the world's largest hotel company, with more brands, more hotels and more opportunities for associates to grow and succeed.

    Be where you can do your best work,​

    Begin your purpose,

    Belong to an amazing global​ team, and

    Become the best version of you.

    Source: Hospitality Online
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