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    Administrative Assistant II - Bethesda, United States - Omm IT Solutions

    Omm IT Solutions
    Omm IT Solutions Bethesda, United States

    6 days ago

    Default job background
    Description
    PLEASE NOTE: Active Public Trust clearance is mandatory during submission.

    JOB DESCRIPTION:

  • Maintain Division of Technical Resources (DTR) timekeeping records. ITAS (Integrated Time and Attendance System) required.
  • Use ITAS to complete DTR timekeeping audit records, validation, and reconciliation with other timekeeping systems.
  • Use Concur Government Edition (CGE) Travel System to develop DTR travel planning itinerary, logistics, coordination, and travel voucher processing.
  • Schedule and allocate resources based on program priorities.
  • Set up and format spreadsheets to analyze information; track and monitor activities; prepare summaries and reports based on information gathered.
  • Coordinate logistics related to the DTR.
  • Maintain branch file systems related to the DTR.
  • Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities.
  • Maintain and organize file systems (electronic or paper) related to assigned projects for correspondence and projects.
  • Compile data and create and maintain slides for presentation utilizing computer programs.
  • Manage and Audit DTR collaborative workspaces.
  • Prepare, generate, or develop process flow diagrams working with stakeholders.
  • Provide support to develop informational dashboards.
  • Take meeting minutes and develop action items.
  • Provide support to convert technical documents into electronic 508 compliance formats.
  • Design and coordinate systems for communications among staff to facilitate the efficient flow of information relating to projects and program activities.
  • Developing and implementing data analyses, data collection systems and other strategies that optimize statistical efficiency and quality.
  • Acquiring data from primary or secondary data sources and update databases.
  • Identify, analyze, and interpret trends or patterns in complex data sets and provide possible reports.
  • Provide guidance and assistance in developing components of short-term and long- range plans and proposals for the organization's strategic plans.
  • Coordinate the preparation of requests, memoranda, reports, forms, and mailings.


    • Requirements



    TECHNICAL REQUIREMENTS:
    The Candidate must possess the following mandatory requirements:

  • Level II Administrative Assistant with a minimum of three years' experience.
  • Federal timekeeping experience required.
  • Experience using ITAS (Integrated Time and Attendance System) required.
  • Experience using the Concur Government Edition (CGE) Travel System required.
  • Knowledge of travel planning, logistics, coordination, and travel voucher processing required.


    • BASIC REQUIREMENTS:

  • Possess an Associate Degree in a related discipline.
  • Candidates assigned to the project shall be available by email, phone, text message or Microsoft Teams during core business hours between 9 am and 3 pm EST. They shall respond within 24 hours, minimally with an acknowledgement of receipt, to communications with the Client Technical Monitor.
  • Candidates assigned to the project must be computer literate and able to use online collaborative tools such as Box, SharePoint, WebEx, and MS Teams without requiring training from Government FTE's.
  • Expertise in Microsoft Office Suite, which includes, but are not limited to MS Word, Excel, Outlook, and PowerPoint.
  • Knowledge of scheduling and allocation of resources based on program priorities.

    • ADDITIONAL REQUIREMENTS:
  • Excellent analytical, organizational and time management skills.
  • Strong communications skills, both oral and written, with an emphasis on professional courtesy & customer-service.
  • Familiarity with Federal HR Practices & Policies. Ability to gain familiarity with Client's HR Practices & Policies.
  • Ability to create Standard Operating Procedures (SOP)

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