Administrative Assistant Ii - College Park, United States - University of Maryland

University of Maryland

Verified Company

College Park, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Posting Details:

Title:

Top Benefits and Perks:

Nonexempt Benefits Summary

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the flagship institution in the University System of Maryland. Our 1,250acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation's legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and nonprofit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation's capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
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Position Summary/Purpose of Position:

Under general supervision, provides moderately complex administrative support to the Calvert County faculty and staff and the Area Extension Director (AED), and has regular contact with county government. Work requires knowledge of the organizational policies and procedures, skill in performing moderately complex administrative and clerical support, and considerable participation in the work of fiscal management. This person communicates with internal and external stakeholders; volunteers, Extension Advisory Council members and county officials, and serves as the frontline contact to the office exercising considerable discretion and judgement.

Minimum Qualifications:

Minimum Qualifications:

Education and Experience:

High School Diploma or GED AND 3 years experience providing administrative support.
Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a yearforyear basis with 30 college credits being equivalent to one year of experience.

Knowledge, Skills, and Abilities:

Ability to communicate effective both orally and in writing.
Ability to proofread and edit written documents.
Ability to understand and follow oral and written instructions.
Ability to interact effectively with internal and external parties in a courteous and efficient manner.
Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Other:

Preferences:

Preferences:

Experience in office and budget management to include skills in performing basic math to review expenditures and reconcile accounts.
Skill in various computer software packages, including Microsoft Adobe and Google (Gmail, Drive, and Calendar).
Ability to provide a high degree of organizational skills with significant attention to detail.

Additional Certifications:

Additional Information:

Responsibilities:

Provide a high level of support to the Area Extension Director in the preparation and management of the county funding, facilitating problem resolution and providing direction and instructions based on authority by the AED.
Receive and screen calls and visitors; provide requested information written or orally to clientele.
Provide coordination of overall office operation and function, including but not limited to scheduling meeting spaces, procurement of office supplies and equipment, and communicating with the county for routine items related to office operation, maintenance, and repair.
Provide all financial related support including but not limited to paying bills, purchasing, accounting (QuickBooks and KFS), preparing budgets and other financial documents, tracking expenditures and account balances for all funded accounts.
Review requests and expenses for faculty and staff appropriated travel.
Maintain paper and electronic filing systems to meet office needs and satisfy requirements for retention and information security.
Prepare routine correspondence, newsletters, forms reports, signs, press releases, flyers, brochures. Edit, format and revise variety of documents and materials created by oth