Executive Assistant-EK - Newport Beach, United States - Ultimate Staffing

    Ultimate Staffing
    Ultimate Staffing Newport Beach, United States

    1 month ago

    Show more Collapse job
    Default job background
    Accounting / Finance
    Description

    Compensation: $90,000.00-$110,000.00

    We are adding an Executive Assistant to our organization. We are a thriving Financial Services organization in Newport Beash. This role is an IN OFFICE, on site role. No hybrid or remote option. Local candidates only, there is no relocation for this position. Looking to hire ASAP.

    The Executive Assistant will play an integral role in the daily operations of the company and contribute to its overall success. This position will assist our top executives along with back-up support for other senior executives. The Executive Assistant works with the Administrative Support Department that acts as a cohesive team to ensure the office runs smoothly. Our goal is to ensure a happy and productive work culture.

    The ideal candidate is a person who enjoys assisting others, has a positive attitude, can work independently, has keen attention to detail, demonstrates reliability, pro-activeness, strong communication, organization, time management techniques, and can work as a team player.
    The Executive Assistant will perform the responsibilities generally described below, as well as any additional duties needed to support the overall objectives of the company.

    Responsibilities:
    * Manage Office and office related communication.
    * Assist with Executive's travel arrangements.
    * Assist with Executive expense reporting through Certify.
    * Assist in managing email communication.
    * Assist in calendar schedules for top company executives using Outlook, Teams and Zoom.
    * Schedule and assist in the preparation of meetings and manage action items through completion.
    * Produce reports and meeting materials via PowerPoint and other Microsoft programs.
    * Act as point of contact between executives and internal or external partners.
    * Arrange inter office events, or meetings by arranging facilities and catering, issuing information and invitations, and controlling event budget.
    * Assist in answering company phones.
    * Maintain conference rooms and conference room schedules.
    * Monitor and order parking cards, office supplies & office machines supplies.
    * Scheduling delivery services, Fedex, UPS & Eclipse.
    * Maintain company contact list.

    Qualifications:
    * 10+ years as an Executive Assistant with 5 or more supporting a VP-level or above.
    * Strong interpersonal skills and emotional intelligence.
    * Advanced to expert Microsoft skills including Word, Excel, Outlook, PowerPoint, Adobe Acrobat Pro.
    * Proficiency using conferencing systems including, Outlook, Microsoft Teams and Zoom
    * Expert-level written and verbal communication skills.
    * Excellent organizational skills, with a strong attention to detail.
    * Exceptional ability to independently prioritize and accomplish work within time constraints.
    * Strong analytical and problem-solving skills.
    * Ability to act with integrity, professionalism, and confidentiality.

    All qualified applicants will receive consideration for employment without regard torace, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

    We have other current jobs related to this field that you can find below

  • Leapros, Inc.

    Executive Assistant

    3 weeks ago

    Leapros, Inc. Newport Beach, United States

    Leapros strategically links employers and professionals through innovative workforce solutions and transformative technology that catalyze growth for impact. We are a trusted workforce solutions partner, offering customized recruitment and interim staffing solutions, as well as i ...

  • Hoag Memorial Hospital Presbyterian

    executive assistant

    1 day ago

    Hoag Memorial Hospital Presbyterian Newport Beach, United States

    Salary Range: $ $ /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education. · Primary Duties and Responsibilities · The Executive Assistant provides a broad range of executive support for Hoag Executives and Medical Directors. ...

  • Ultimate Staffing Services

    Executive Assistant

    4 days ago

    Ultimate Staffing Services Newport Beach, United States

    Job Description · Job DescriptionWe are seeking an experienced Executive Assistant to C-Suite. 10+ years experience required in EA role to C-Suite. · EA will play an integral role in the daily operations of the company and contribute to its overall success. · This position will ...

  • Trumark Homes

    Corporate Executive Assistant

    2 weeks ago

    Trumark Homes Newport Beach, United States Full time

    Who We Are: · Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 35 years of experience, we're no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighborh ...

  • Hixson Metal Finishing

    Executive Assistant

    1 week ago

    Hixson Metal Finishing Newport Beach, United States

    Job Description · Job DescriptionSummary · We are seeking a knowledgeable, dedicated, and highly detail-oriented Executive Assistant (EA) to provide comprehensive support to the President of our company. The EA will manage the daily operations of the Executive Offices, coordinati ...

  • Fletcher Jones Management West

    Executive Administrative Assistant

    1 week ago

    Fletcher Jones Management West Newport Beach, United States

    Job Description · Job DescriptionRepresenting the Nation's #1 Mercedes-Benz, Audi, Porsche and Toyota dealers, Fletcher Jones Management West in Newport Beach is searching for a career-minded, reliable, highly driven, team player with a passion for the details to join our team as ...

  • Hoag Memorial Hospital Presbyterian

    Executive Assistant

    1 week ago

    Hoag Memorial Hospital Presbyterian Newport Beach, United States

    **Salary Range**: $ $ /hour. Actual compensation may vary based on geographic location, work experience, skill level, and education. · The Executive Assistant provides a broad range of executive support for Hoag Executives and Medical Directors. Establishes a trusting relationshi ...

  • The Mom Project

    Executive Assistant

    1 week ago

    The Mom Project Newport Beach, United States

    We are seeking an **Executive Assistant **on a _**contract basis **_to support our Customer's business needs. This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that ...

  • Hixson Metal Finishing

    Executive Assistant

    1 week ago

    Hixson Metal Finishing Newport Beach, United States

    **About us** · Hixson Metal Finishing is a small business in Newport Beach, CA. We are fast-paced and innovative. · **Summary** · We are seeking a knowledgeable, dedicated, and highly detail-oriented Executive Assistant (EA) to provide comprehensive support to the President of ou ...

  • The Firm Exp.

    Executive Assistant

    2 weeks ago

    The Firm Exp. Newport Beach, United States

    Join The Firm Exp. as our new Executive Assistant to our CEO. We're seeking an energetic individual who excels in relationship management, has a keen eye for detail, and possesses marketing savvy to foster and expand our partnerships. · **Executive Assistant Responsibilities** · ...

  • Expedite Technology Solutions

    Executive Assistant

    2 weeks ago

    Expedite Technology Solutions Newport Beach, United States

    Event Planning · - Scheduling meetings · - Client Management · - Drafts confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties. · - Creates, maintains, and/or updates various databases. Extrapo ...

  • Expedite Solutions

    Executive Assistant

    1 week ago

    Expedite Solutions Newport Beach, United States

    **- This role will provide comprehensive support to one lead broker and their team. Responsibilities include but are not limited to**: · **- Event Planning** · **- Scheduling meetings** · **- Client Management** · **- Drafting confidential correspondence, editing documents, takin ...

  • Expedite Solutions

    Executive Assistant

    2 weeks ago

    Expedite Solutions Newport Beach, United States

    **- This role will provide comprehensive support to one lead broker and their team. Responsibilities include but are not limited to**: · **- Event Planning** · **- Scheduling meetings** · **- Client Management** · **- Drafting confidential correspondence, editing documents, takin ...

  • Expedite Solutions

    Executive Assistant

    1 week ago

    Expedite Solutions Newport Beach, United States

    **- This role will provide comprehensive support to one lead broker and their team. Responsibilities include but are not limited to**: · **- Event Planning** · **- Scheduling meetings** · **- Client Management** · **- Drafting confidential correspondence, editing documents, takin ...

  • Emerald Investment Management

    Executive Assistant

    3 weeks ago

    Emerald Investment Management Newport Beach, United States

    Job Overview: · We are seeking a dynamic and trustworthy administrative professional that can cover a range of executive and personal support projects to maximize effectiveness of the senior management of our company. · **Duties**: · - Project management support for defined proje ...

  • Expedite Technology Solutions

    Executive Assistant

    1 week ago

    Expedite Technology Solutions Newport Beach, United States

    This role will be supporting one lead broker. However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team · - Event Planning · - Scheduling meetings · - Client Management · - Drafts confidential correspondence, ...

  • Trumark Companies

    Corporate Executive Assistant

    2 weeks ago

    Trumark Companies Newport Beach, United States

    **Who We Are**: · Our mission is to enhance, inspire and grow. We enhance the lives of people by creating inspiring living environments. With over 35 years of experience, we're no strangers to the homebuilding industry. We are a multi-disciplinary development company with neighbo ...

  • Pacific Life

    Division Executive Administrative Assistant

    1 week ago

    Pacific Life Newport Beach, United States

    Providing for loved ones, planning rewarding retirements, saving enough for whatever lies ahead - our policyholders count on us to be there when it matters most. It's a big ask, but it's one that we have the power to deliver when we work together. We collaborate and innovate - pu ...

  • Madison Street Partners

    Commercial Real Estate Executive Assistant

    2 weeks ago

    Madison Street Partners Newport Beach, United States

    **About us** · Madison Street Partners, LLC is a boutique commerical real estate firm that exclusively represents tenants, located in Newport Beach, CA. For this position, you will be assisting and working for one Partner. · Overview: · We are seeking a highly organized and detai ...

  • Clearwater Living

    VP of Culinary Services

    4 weeks ago

    Clearwater Living Newport Beach, United States

    Overview · If you are looking for a new challenging and exciting opportunity- then look no further · A highly rewarding Vice President of CulinaryServices opportunity awaits you at Clearwater Living .The VP of Culinary Services ensures the successful preparation, delivery and p ...