Executive Assistant - Newport Beach, United States - The Mom Project

The Mom Project
The Mom Project
Verified Company
Newport Beach, United States

2 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description
We are seeking an
Executive Assistant on a _
contract basis _to support our Customer's business needs. This role will be supporting one lead broker.

However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team.

This role is
onsite in Newport Beach, CA.

Note:
This role will be supporting one lead broker.

However that Broker does have a team that reports under them so there will be needs that come from other individuals on that team.



What You'll Do:


  • Event planning
  • Scheduling meetings
  • Client management
  • Draft confidential correspondence, edit documents, take and transcribe minutes of meetings, and perform other administrative and secretarial duties
  • Create, maintain, and/or update various databases
  • Extrapolate, analyze, and present data for management information reporting purposes
  • Serve as a liaison between executives, internal management, employees, clients, and visitors as required
  • Lead and monitor issues for appropriate follow up
  • Take independent action on handling requests; determine the appropriate course of action, intervene where necessary, and act as a liaison between departments
  • Plan, coordinate, and support meeting and conferences

Must-haves:

-
Minimum of 3 years of experience in a fast pace executive assistant environment:

-
Microsoft Office Suite proficiency:

-
Strong experience supporting high level individuals:


  • Any Real Estate experience would be a huge plus:
-
Experience handling sensitive information:


  • Can support a fast pace environment
  • Strong communication skills
  • Very professional demeanor
  • Dependable

Job Type:
Contract


Pay:
Up to $31.00 per hour

Expected hours: 40 per week


Schedule:

  • 8 hour shift

Experience:


  • Executive assistant: 3 years (required)
- supporting high level individuals: 3 years (required)
Real Estate: 1 year (required)


Ability to Commute:

  • Newport Beach, CA required)

Work Location:
In person
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