Executive Assistant - Newport Beach, United States - Hixson Metal Finishing

Hixson Metal Finishing

Verified Company

Newport Beach, United States

3 hours ago

Posted by:

Mark Lane

beBee recruiter

Description

About us
Hixson Metal Finishing is a small business in Newport Beach, CA. We are fast-paced and innovative.

Summary

We are seeking a knowledgeable, dedicated, and highly detail-oriented Executive Assistant (EA) to provide comprehensive support to the President of our company.

The EA will manage the daily operations of the Executive Offices, coordinating schedules, communications, and projects essential to the company's mission.

Position Type

Fulltime, in person, salaried exempt

Position Accountable To

President

Job Duties and Responsibilities

Manage the President's calendar, scheduling meetings, appointments, and conference calls.
Coordinate international and domestic travel arrangements for the President and management team.
Anticipate the President's needs proactively, addressing them before they arise.
Transcribe accurate minutes for company meetings and distribute them promptly.
Oversee the companywide training programs from development to evaluation.
Prepare the President's monthly expense reports accurately and on time.
Compile and analyze data for tracking business trends.
Manage critical projects to advance organizational goals.
Plan, execute, and evaluate companysponsored events, making recommendations for improvement.
Arrange catering for business meetings and events.

Human Resources

Assist in conducting recruitment activities, including screenings, interviews, and preemployment assessments.
Serve as an expert on the company's medical insurance plan.
Ability to collaborate with legal counsel to ensure compliance of the Employee Handbook with local, state, and federal laws.
Assist in making key decisions on hiring, employee relations, and benefits.
Draft disciplinary actions for violations of company policies.
Assist in researching and provide executive management with updates on advancements in employment law.
Collaborate with employment agencies as necessary for recruitment and hiring.

Qualifications + Skills Required

Bachelor's degree from an accredited university.
Strong usage skills and thorough understanding of Microsoft Word, Outlook, Excel, and PowerPoint.
Prior experience in proactive calendar management.
Excellent written communication skills.
Ability to maintain confidentiality.
Neat and organized workspace.
Ability to work independently and in a team.
Adaptability to changing priorities.
Always maintain positive attitude and willingness to go the extra mile.
Strong relationshipbuilding skills.
Excellent attention to detail.
Reliable transportation.
Great attendance record.

Preferred Knowledge/Experience