-
Administrative Assistant/Receptionist
5 days ago
Robinson Bradshaw Raleigh, United StatesRobinson Bradshaw is a full-service corporate law firm committed to delivering a superior client experience at every level of the organization. Since our founding in 1960, we've grown to more than 165 attorneys across four offices in North and South Carolina, including our headqu ...
-
Receptionist - Accounting Assistant
1 week ago
Sinclair Broadcast Group, Inc. Raleigh, United StatesWLFL/WRDC is looking for a dependable and self-motivated Receptionist / Accounting Assistant. This is an important role The receptionist is our guests first point of contact. As such, the ideal candidate must possess excellent communication skills and act courteously with others. ...
-
Administrative Assistant
1 week ago
American Kennel Club Raleigh, United StatesThe Compliance Administrative Assistance provides support to the Compliance Division. This will include assisting the Directors of Compliance and Inspections & Investigations with administrative aspects, allowing the Directors to focus on issues that Administrative Assistant, Com ...
-
Administrative Assistant
4 days ago
Accentuate Staffing Raleigh, United StatesAccentuate Staffing is currently recruiting for an Administrative Assistant to perform general administrative duties for multifamily director, regional property manager and maintenance and property coordinators. The administrative assistant will handle confidential materials, cor ...
-
Administrative Assistant
6 days ago
Horizon Ventures White Oak, United StatesThe neue fische GmbH is Germany's leading provider of technology bootcamps. In 12-week intensive courses, we enable career changers to pursue a career as a web developer or data scientist. Bootcamps have already been successfully established in the USA - thanks to neue fische Gmb ...
-
Receptionist/Administrative Assistant
4 days ago
Voyager Academy Durham, United StatesVoyager Academy · 4302 Ben Franklin Blvd · Durham, NC 27704 · phone · fax · website: · Title: High School Front Office Receptionist/Administrative Assistant · Status: Full Time - Non Exempt · Reports to: High School Principal · Voyager Academy is a fully accredited K-12 charte ...
-
Administrative Assistant
5 hours ago
Addison Group Raleigh, United StatesThe ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. · Responsibilities · ...
-
Administrative Support Assistant
1 week ago
Cruise, USA Raleigh, United StatesCompany Description · Cruise ships are large passenger ships used mainly for vacationing. Unlike ocean liners, which are used for transport, cruise ships typically embark on round-trip voyages to various ports of call, where passengers may go on tours known as "shore excursions · ...
-
Administrative Assistant III
4 days ago
Bank of America Corporation Raleigh, United States Full timeJob Description: · At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. Responsible Growth is how we run our company and how we deliver for our clients, teammates, communities and shareholders every day. ...
-
Legal Administrative Assistant
1 week ago
Williams Mullen Raleigh, United StatesWilliams Mullen is seeking a Legal Administrative Assistant with at least 5 years of experience to support litigation attorneys in our Raleigh office. Ideal candidate will have excellent administrative and legal skills, be professional, well organized, detail-oriented, a self-sta ...
-
Assistant Financial Administrator
1 week ago
North Carolina Eastern District Court Raleigh, United StatesMain content Job Details for Assistant Financial Administrator · Court Name/Organization: North Carolina Eastern District Court Overview of the Position: The U.S. District Court and U.S. Probation Office for the Eastern District of North Carolina are seeking qualified applica ...
-
Administrative Assistant/Office
2 days ago
One Medical Raleigh, NC, United StatesOne Medical is a primary care solution challenging the industry status quo by making quality care more affordable, accessible and enjoyable. But this isn't your average doctor's office. We're on a mission to transform healthcare, which means improving the experience for everyone ...
-
Accounting Administrative Assistant
4 days ago
Village Dental Raleigh Raleigh, United StatesJob Description · Job DescriptionSalary: $20-22/hour · Accounting Administrative Assistant · Take the Leap into a Rewarding Career in Dental Care · Village Dental is a leader in sedation dentistry and high-quality patient care and is currently supporting 15 doctors across four lo ...
-
Liturgy Administrative Assistant
5 days ago
C000 Roman Catholic Diocese Of Raleigh Raleigh, United StatesJob Description · Job DescriptionHours Per Week: 15-19 Hours scheduled M-F between 9am-4pm · Position Summary: · The Roman Catholic Diocese of Raleigh, North Carolina is seeking a Liturgy Administrative Assistant to work alongside the Director of the Office of Divine Worship in t ...
-
Litigation Administrative Assistant
1 week ago
LHH Recruitment Solutions Raleigh, United StatesJob Description · Job DescriptionLHH is currently recruiting for a temp-to-hire Legal Assistant for a large law firm client in Raleigh, NC. The legal assistant will assist assigned attorneys with litigation matters and administrative support needs. This is an excellent opportunit ...
-
Scheduler/Administrative Assistant
1 week ago
Screen Medics, LLC Raleigh, United StatesJob Description · Job DescriptionJob description · Screen Medics, LLC provides mobile window screen repairs, screen porch and lanai builds, EZE Breeze three season rooms and more. We are a locally Veteran owned business and have been servicing the NC Triangle area for over 9 year ...
-
office / administrative assistant
3 weeks ago
Spherion Raleigh, United States TEMPORARYWe are looking for an organized and detail-oriented Office / Administrative Assistant for our nonprofit client in Raleigh, NC. The Office / Administrative Assistant position will be responsible for assisting with all aspects of administrative office operations such as welcoming v ...
-
Medical Office Assistant Administrative
6 days ago
UNC Health Care Raleigh, United States· Job Description · Description · Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve. · Summary: · Performs patient check in and check out procedures, processes ...
-
Medical Office Assistant Administrative
1 week ago
UNC Health Care Raleigh, United States· Become part of an inclusive organization with over 40,000 diverse employees, whose mission is to improve the health and well-being of the unique communities we serve. · Summary: · Performs patient check in and check out procedures, processes financial information, and provides ...
-
Administrative Assistant/Office Coordinator
23 hours ago
Hoffman & Hoffman Inc Raleigh, United StatesJob Description · Job DescriptionJob Title: Administrative Assistant/Office Coordinator · Location: Raleigh, NC · Reports to: Branch Manager/Administrative Services Manager · Position Purpose: The Administrative Assistant will perform administrative duties for the Raleigh Branch ...
Administrative Assistant/Receptionist - Raleigh, United States - Robinson Bradshaw
Description
Robinson Bradshaw is a full-service corporate law firm committed to delivering a superior client experience at every level of the organization. Since our founding in 1960, weve grown to more than 165 attorneys across four offices in North and South Carolina, including our headquarters in Charlotte. Our 100+ professional staff members play an integral role in our firms success, and we are interested in welcoming individuals to our team who value collaboration, hard work and integrity. Robinson Bradshaw offers an unparalleled opportunity to work alongside exceptional legal talent, a comprehensive compensation package that sets the bar in our industry, and the ability to grow as a professional. Were proud to say our team members enjoy working here and working with each other. Join us
Robinson Bradshaw has an exciting opportunity to join our Raleigh office as an Administrative Assistant/Receptionist. This person will play a pivotal role in our Raleigh office and provide growth opportunities within the firm. The ideal candidate will be self-motivated, positive, and resourceful and enjoys being the go-to person. If you enjoy working in a fast-paced and upbeat environment, and have experience working in an office, wed love to talk with you
Overall Objective of the position:
The Administrative Assistant/Receptionist provides general office administrative support with a variety of clerical activities and related tasks. This position will be responsible for answering incoming calls, greeting clients, conference room management, as well as additional duties as assigned. This position will also provide administrative support to attorneys which may include time entry, expense reports, document preparation, monitoring dockets, business development, office management and various other duties. This position is a full-time position that will work in the office 5 days a week.
Responsibilities of all Firm Personnel:
Team player with attorneys, managers, and staff
Ability to coordinate and work together with other employees
Able to prioritize tasks and perform under tight deadlines
Excellent verbal and written communication and listening skills; prepares, edits and proofreads all written communications for context, grammar, typographic, punctuation and spelling errors without being instructed to do so.
Great writing/research ability preferred
Customer service attitude towards all staff including attorneys, paralegals and assistants when asked to help out with a matter or perform a specific task for any department
Extreme attention to detail and excellent follow-up skills required
Awareness and understanding of all firm policies and procedures
Ability to strategize, plan and think outside the box
Ownership, accuracy and thoroughness of work product; work must be complete and organized
Understand goals and needs of attorneys; handle multiple responsibilities effectively
Follow directions; ask questions and understand work procedures
Knowledge of a broad variety of information technology software systems and programs used in the firm
Answer incoming telephone calls, determines purpose of calls, and forwards calls to appropriate personnel or department
Troubleshoot IT equipment with Help Desk
Setup Conference rooms for client meetings, internal meetings, depositions, hearings; including technology setup, refreshments, document preparation
Greet visitors to the firm, determine nature of business, and announce visitors to appropriate personnel
Coordinate the pick-up and delivery of hand delivery items from couriers and may perform courier runs personally
Coordinate maintenance requests with the landlord
Assist with editing, copying, scanning and other tasks as requested
Assist visiting attorneys with administrative tasks
Monitor and handle upkeep of breakroom supplies and cleanliness
Open new files, request conflict of interest checks, and maintain all client and general files. Conduct periodic review for possible storage of older files; prepare files to be closed
Conduct file location inventory quarterly using a wireless barcode scanner and uploads into Records Manager to correct any location errors
Make appointments for attorney(s), including the reservation of a conference room at other office locations and coordinating food and beverage as instructed; assist with travel arrangements for the attorneys to attend client meetings or continuing legal education seminar(s) and travel to other offices; assist attorneys with organizing materials for firm seminar(s)
Enter and release time for the attorneys according to the schedule provided by the Accounting Department; may process bills.
Perform, assist with or arrange for court runs, court research and court filings
Working knowledge of scanning, word processing and data entry (including Microsoft Word, Excel, PowerPoint and Outlook)
Maintain general office supplies
Perform all other duties as assigned
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED:
High school graduate, college degree preferred. Ability to type 40 wpm and possess excellent grammar skills at a level normally acquired through the completion of high school or the equivalent.
Have at least 1-2 years of prior work experience in a professional services office environment in order to understand procedures.
Ability to communicate with attorneys, staff, managers and clients tactfully and professionally to accomplish routine daily operations.
Ability to operate and troubleshoot standard office equipment.
Ability to organize and prioritize numerous tasks and complete them under extreme time constraints.
Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of attorneys and staff to provide information with ordinary courtesy and tact.
Ability to work and remain calm in stressful situations while maintaining a high level of quality product.
Work occasionally requires a day and/or evening work schedule and more than 37.5 hours per week to perform the essential duties of the position
Equal Employment Opportunity
Robinson Bradshaw recruits, hires and promotes for all positions without regard to race, color, religion, creed, national origin, citizenship status, disability, military status, veteran status, marital status, sexual orientation, gender identity, sex, genetic information or age. All terms and conditions of employment such as compensation, benefits, work assignment, availability of facilities and privileges of employment are administered on the same basis of equality.