Jobs
>
Raleigh

    Administrative Assistant/Office Coordinator - Raleigh, United States - Hoffman & Hoffman Inc

    Hoffman & Hoffman Inc
    Hoffman & Hoffman Inc Raleigh, United States

    19 hours ago

    Default job background
    Description

    Job Description

    Job Description

    Job Title: Administrative Assistant/Office Coordinator

    Location: Raleigh, NC

    Reports to: Branch Manager/Administrative Services Manager

    Position Purpose: The Administrative Assistant will perform administrative duties for the Raleigh Branch Manager. The primary goal of this position is to ensure that administrative operations run smoothly for both. The Administrative Assistant's main duties include answering phones, greeting visitors, scheduling meetings, maintaining sales bid calendar, making travel arrangements and general clerical duties. To be successful in this role, this individual should be professional, proactive, and communicate effectively. Our ideal candidate also has previous experience as an Administrative Assistant and is familiar with office management technologies.

    Employment at Will: Nothing herein is intended to create a contract of employment or to guarantee employment for a definite duration.

    Duties and Responsibilities:

    • Greet visitors
    • Answer two incoming phone lines and route the calls to the proper person or take messages
    • Point person for maintenance, mailing, shipping, supplies, equipment, bills and errands
    • Update project bid calendar in Outlook as request are made
    • Downloading bid documents and project file management
    • Assist sales personnel in emailing prepared bids to customers.
    • Organize and schedule meetings, appointments, and training classes
    • Manage catering orders for meetings, training and special events (includes set-up, clean up)
    • Coordinate with IT department on all office equipment
    • Responsible for ordering office supplies and managing general office inventory
    • Ensure conference room/kitchens are stocked with drinks, snacks, coffee, etc...
    • Make travel arrangements for the branch manager and negotiate room blocks for large groups
    • Respond promptly to management queries
    • Suggest more efficient ways to run the office and troubleshoot any malfunctions
    • Develop and submit expense reports for management
    • Pick up, open, sort and distribute mail, emails and other correspondence as needed
    • Support corporate events by assisting with planning, sending invitations, tracking RSVPs, creating nametags, etc.
    • Use various software to complete tasks, such as MS Word, Excel, PowerPoint, Outlook
    • Log and reconcile office bills and invoices
    • Provide general administrative support and any other duties as assigned

    Position Requirements:

    • College Associates degree or higher preferred but not required.
    • 2-3 years proven professional experience as an Administrative Assistant
    • Experience in event planning preferred but not required
    • Proficient with Microsoft Office
    • Experience using online calendars and cloud systems
    • Experience using office equipment
    • Strong customer service skills, with the desire to go above and beyond for both internal and external customers
    • Strong verbal and written communication skills (via phone, email and in-person)
    • Experience exercising discretion and confidentiality with sensitive company information
    • Excellent organizational skills with an ability to think proactively and prioritize work
    • Strong time management skills

    Physical Demands:

    • Standing: Frequently
    • Walking: Frequently
    • Sitting: Frequently
    • Handling/Fingering: Frequently
    • Bending: Frequently
    • Pushing/Pulling 12 lbs. or less: Frequently
    • Lifting/Carrying 10 lbs. or less: Frequently
    • Lifting/Carrying 11-20 lbs.: Occasionally
    • Reaching Outward: Occasionally
    • Reaching Above Shoulder: Occasionally
    • Squatting/Kneeling: Occasionally

    This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

    EEO Employer/Vets/Disabled

    No phone calls or drop-ins, please.

  • Staffing Proxy

    Front Office Coordinator

    5 days ago

    Staffing Proxy Raleigh, United States

    · Hearing and Audiology Services is an independent, locally-owned audiology practice offering comprehensive services to patients in Raleigh, NC. · Committed to delivering exceptional patient care, the clinic is seeking a dedicated individual to fill the role of Front Office Coor ...

  • IXL Learning

    Office Coordinator

    6 days ago

    IXL Learning Raleigh, United States

    IXL Learning, a leading EdTech company with products used by 15 million students worldwide, is seeking a full-time Office Coordinator to support the busy operations of the company. The ideal candidate will be experienced in handling a wide range of administrative support tasks an ...

  • Targetbase

    Office Coordinator

    1 week ago

    Targetbase Raleigh, United States

    As a data-driven, strategic marketing agency, we believe our clients become stronger when they leverage the wealth of information consumers provide every day. At Targetbase, we integrate technology, analytics, creative, digital and strategy to create a better consumer experience, ...

  • IXL Learning

    Office Coordinator

    1 week ago

    IXL Learning Raleigh, United States

    Be the face of IXL: Greet guests, sign and deliver packages, send company-wide announcements Open, sort, and distribute incoming correspondences including mail and fax Order office supplies including kitchen, general office, and shipping; manage and Office Coordinator, Coordinato ...

  • IXL

    Office Coordinator

    1 week ago

    IXL Raleigh, United States

    IXL Learning, a leading EdTech company with products used by 15 million students worldwide, is seeking a full-time Office Coordinator to support the busy operations of the company. The ideal candidate will be experienced in handling a wide range of administrative support tasks an ...

  • Mitigation Investment Holdings, LLC

    Office Coordinator

    4 days ago

    Mitigation Investment Holdings, LLC Raleigh, United States

    Job Description · Job DescriptionSalary: $20-23 and hour · The Operations Coordinator role at Water & Land Solutions (WLS) includes developing and implementing day-to-day systems to support the company's overall goals and objectives and improve the efficiency of business function ...

  • Grace Healthcare Services, Inc.

    Office Coordinator

    2 days ago

    Grace Healthcare Services, Inc. Raleigh, United States Full time

    Job Description:Unique opportunity for right professional looking to add to their skillset. Are you a go-getter, a hunter, a smile and dial person? Are you goal-driven? Do you know how to grow engagement? Then we want to speak to you. · Title: Staffing Coordinator · This position ...

  • BlueNova Industries

    Office assistance

    6 days ago

    BlueNova Industries White Oak, United States

    "We produce high-quality acoustic solutions for renowned automotive manufacturers and are looking for individuals who want to develop with us. We are currently seeking you as Assistant / Commercial Clerk (m/f/d) · Location: Straubing · Your tasks: · Office management: coordi ...

  • Springstone, Inc.

    Outpatient Office Coordinator

    1 week ago

    Springstone, Inc. Raleigh, United States Full time

    Overview · Triangle Springs Hospital · Full-Time Outpatient Office Coordinator · Monday-Friday, 8: AM - 4: PM · Members of our team Enjoy: · Working with a highly engaged staff · Healthy staffing levels · Flexible scheduling · Career growth · Competitive compensation · Hea ...

  • Pivot Physical Therapy

    Front Office Coordinator Float

    6 days ago

    Pivot Physical Therapy Raleigh, United States Part time

    Position Overview: · Position Schedule: Monday-Friday between the hours of 7am-7pm (20 hours a week). This role will support multiple locations in the Greater Triangle Area. · Greater Purpose and Core Values: · Athleticos Greater Purpose is to empower people, inspire hope and ...

  • City of Raleigh North Carolina

    Assistant Financial Officer

    1 week ago

    City of Raleigh North Carolina Raleigh, United States

    The City of Raleigh is seeking a highly competent, versatile professional to serve as an Assistant Financial Officer. The Assistant Financial Officer performs complex professional level work assisting in planning, organizing, monitoring, and analyzing the City's financial profile ...

  • North Carolina State University

    COSS Office Assistant

    6 days ago

    North Carolina State University RALEIGH, United States

    Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and gr Office Assistant, Office, Ski ...

  • City of Raleigh North Carolina

    Assistant Financial Officer

    4 days ago

    City of Raleigh North Carolina Raleigh, United States

    The City of Raleigh is seeking a highly competent, versatile professional to serve as an Assistant Financial Officer. The Assistant Financial Officer performs complex professional level work assisting in planning, organizing, monitoring, and analyzin Officer, Financial, Customer ...

  • North Carolina State University

    COSS Office Assistant

    3 days ago

    North Carolina State University Raleigh, United States

    Are you looking for a rewarding career that will let you give back to your community? NC State Extension extends research-based knowledge to all North Carolinians, helping them transform science into everyday solutions that improve their lives and grow our state. We are the model ...

  • Pathway Mortgage Group, Inc.

    Loan Officer Assistant

    6 days ago

    Pathway Mortgage Group, Inc. Raleigh, United States

    · We're hiring a Loan Partner/Loan Officer Assistant who will work directly alongside the #1 Mortgage Broker Team in North Carolina. You will be working with our client database and some of the top real estate agents in the area. If you're looking for a challenge that will allow ...

  • Pathway Mortgage Group, Inc.

    Loan Officer Assistant

    3 days ago

    Pathway Mortgage Group, Inc. Raleigh, United States

    Job Description · Job DescriptionWe're hiring a Loan Partner/Loan Officer Assistant who will work directly alongside the #1 Mortgage Broker Team in North Carolina. You will be working with our client database and some of the top real estate agents in the area. If you're looking f ...

  • Rite Rug Flooring

    Retail - Office Assistant

    2 days ago

    Rite Rug Flooring Raleigh, United States

    **Retail - Office Assistant** · Raleigh, NC, USA Req #228 Friday, January 21, 2022 **Rite Rug has been one of the largest privately owned flooring companies for over 80 years We are looking for a reliable, detail oriented Office Assistant to help at our Raleigh Branch. If you ar ...

  • City of Raleigh, NC

    Assistant Financial Officer

    4 days ago

    City of Raleigh, NC Raleigh, United States

    Salary: $87, $162,597.00 Annually · Location : Raleigh, NC · Job Type: Full-Time · Remote Employment: Flexible/Hybrid · Job Number: · Department: Finance Administration · Opening Date: 05/02/2024 · Closing Date: 5/24/2024 11:59 PM Eastern · Hiring Range: $87, $130,000.00 ...

  • Axelon

    Medical Office Assistant

    1 day ago

    Axelon Raleigh, United States Contract

    Work location is NC Surgery Rex Bariatrics, located in Raleigh, NC 27607 · Role is to Performs patient check in and check out procedures, processes financial information, and provides patient billing information. · 1. Maintains compliance with organizational policies and procedu ...

  • American Dental Partners

    Dental Office Assistant

    5 days ago

    American Dental Partners Raleigh, United States

    Job Details · Req ID: 90205 · Supported Practice: Your Raleigh Dentist · Category: Business Assistant · Location: 16000 Royal Creek Rd, Raleigh, NC 27603 · Position Summary: · Business Assistant · Your Raleigh Dentist · is looking for a Business Assistant to join our team. ...