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    office / administrative assistant - Raleigh, United States - Spherion

    Spherion
    Spherion Raleigh, United States

    Found in: beBee S2 US - 1 week ago

    Default job background
    TEMPORARY
    Description
    We are looking for an organized and detail-oriented Office / Administrative Assistant for our nonprofit client in Raleigh, NC. The Office / Administrative Assistant position will be responsible for assisting with all aspects of administrative office operations such as welcoming visitors, coordinating meetings and appointments, and collaborating on various administrative projects.

    Responsibilities:
    Reception & Customer Service:
    - Greet and manage visitors
    - Receive and route phone calls, paperwork, and correspondence (e-mail, mail, packages etc.) to appropriate staff
    - Provide excellent customer service both over the phone and in-person
    - Effectively manage and maintain reception area
    - Receive, log, and issue receipts for payments
    - Balance meeting the needs of visitors/clients/staff members with daily/weekly administrative tasks

    Office Operations:
    - Order, stock, and manage office, kitchen, janitorial, and other supplies
    - Work with Operations Manager to coordinate office activities, events, and safety/building maintenance and compliance
    - Maintain cleanliness of office in collaboration with Operations Manager and janitorial team
    - Anticipate needs to assist with office operations

    Scheduling & Additional Functions:
    - Assist with coordination of meetings and meals as requested
    - Provide calendar scheduling support to CEO
    - Assist Operations Manager and colleagues with projects and additional tasks as requested
    - Learn new tasks and take initiative to help where needed

    Working hours: 8:00 AM - 5:00 PM

    Skills:
    - A passion to empower families and revitalize communities
    - Excellent customer service etiquette and attitude
    - Exceptional communication skills with a calm, pleasant demeanor when working with a wide variety of people in a busy office environment
    - Ability to establish and maintain excellent working relationships with Habitat staff, partner families, and other stakeholders
    - Excellent computer skills including Microsoft programs (Excel, Word, Outlook, OneDrive, Teams, etc.)
    - Strong organizational skills, particularly for organizing work and time efficiently and effectively
    - Ability to independently prioritize tasks
    - Ability to work in an office with frequent interruptions
    - Ability to respond to unexpected opportunities or problems
    - Self-Starter
    - Fluency in Arabic or French would be a huge plus

    Education:
    High School

    Experience:
    1-4 years

    Qualifications:
    - Administrative Experience
    - Organizational Skills
    - Communication Skills

    If you have great organizational or administrative skills, this might be a great opportunity for you Apply online today

    Spherion has helped thousands of people just like you find work happiness Our experienced staff will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temp-to-perm or direct hire opportunities, no one works harder for you than Spherion.

    Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

    At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact

    Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including health, and an incentive and recognition program (all benefits are based on eligibility).

    key responsibilities

    Reception & Customer Service:- Greet and manage visitors - Receive and route phone calls, paperwork, and correspondence (e-mail, mail, packages etc.) to appropriate staff - Provide excellent customer service both over the phone and in-person - Effectively manage and maintain reception area- Receive, log, and issue receipts for payments- Balance meeting the needs of visitors/clients/staff members with daily/weekly administrative tasksOffice Operations:- Order, stock, and manage office, kitchen, janitorial, and other supplies - Work with Operations Manager to coordinate office activities, events, and safety/building maintenance and compliance - Maintain cleanliness of office in collaboration with Operations Manager and janitorial team - Anticipate needs to assist with office operationsScheduling & Additional Functions:- Assist with coordination of meetings and meals as requested- Provide calendar scheduling support to CEO- Assist Operations Manager and colleagues with projects and additional tasks as requested- Learn new tasks and take initiative to help where needed

    experience

    1-4 years

    skills

    A passion to empower families and revitalize communities- Excellent customer service etiquette and attitude - Exceptional communication skills with a calm, pleasant demeanor when working with a wide variety of people in a busy office environment- Ability to establish and maintain excellent working relationships with Habitat staff, partner families, and other stakeholders- Excellent computer skills including Microsoft programs (Excel, Word, Outlook, OneDrive, Teams, etc.) - Strong organizational skills, particularly for organizing work and time efficiently and effectively- Ability to independently prioritize tasks- Ability to work in an office with frequent interruptions- Ability to respond to unexpected opportunities or problems- Self-Starter - Fluency in Arabic or French would be a huge plus

    qualifications

    Administrative Experience- Organizational Skills- Communication Skills

    education

    High School

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