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    Administrative Assistant - Raleigh, United States - Accentuate Staffing

    Accentuate Staffing
    Accentuate Staffing Raleigh, United States

    3 weeks ago

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    Description

    Accentuate Staffing is currently recruiting for an Administrative Assistant to perform general administrative duties for multifamily director, regional property manager and maintenance and property coordinators.

    The administrative assistant will handle confidential materials, correspondence, memos, and compile accurate reporting to include weekly and monthly property and client reports and statements.


    Responsibilities:
    Preparation of Due Diligence packages, RFP submissions, Special Event Planning, Holiday Gift Project, Donations, etc.
    Manages Directors' calendar and independently schedules appointments as needed/requested.
    Coordinates RFP and special project submissions with business development department.
    Acts as a liaison for the property management department with insurance claims and policies.
    Screens incoming calls and correspondence and responds independently when possible.
    Prepares memorandums outlining and explaining administrative procedures and policies to supervisory workers, and monitors compliance.

    Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.

    Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
    Directs preparation and filing of corporate legal documents with government agencies to conform to statutes.
    Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.
    Creates and maintains database and spreadsheet files.
    Reconciliation of monthly credit card statements


    Requirements:
    Associate degree is preferred.
    Must be proficient with MS Office and have strong Excel skills to include formulas, formatting and macros.
    Yardi Experience would be preferred.
    Basic understanding of accounting principles
    1-3 years of administrative experience is preferred.
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