- Support the VP's and Meeting Event Planners - printing name badges for participants (must know how to merge documents in order to print badges and labels)
- Must be able to reconcile the invoices from the Event Meeting and enter the expenses into the expense system (Chrome River)
- Some basic accounting and reconciliation will be required
- Basic phone skills – ability to answer basic questions, take messages, forward calls, respond to general client inquiries Opening Boxes and organize items/packing and mailing boxes for the events/organizing meeting and events storage room
- Manage the department's general email; respond / follow up on email correspondence in a timely manner
- Assisting meeting planners prep for conferences (projects, packing, shipping)
- This is a very busy position, this person will not just be sitting answering phones (see all duties outlined in this description)
- Execute instructions and request clarification when necessary
- Provide courteous, timely service when addressing client questions and concerns
- Speak clearly and concisely
- Convey information clearly and effectively through both formal and informal documents
- Constructively work under stress and pressure when faced with high workloads and deadlines.
- Works cohesively and cooperates with others
- Ability to work independently with minimal supervision
- Must be extremely organized and focused
- Time management skills sufficient to prioritize workload, handle multiple tasks, and meet deadlines
- Intermediate skills with MS Office suite, especially Microsoft Excel - candidate must know how to merge 2 different reports within the tool Database Mgmt.
- Basic mathematical calculations
- Microsoft Outlook
- Must be able to lift and move boxes
- Experience with handling expenses, paying invoices, and reconciliations
- Phone skills- answering phone and transferring calls professionally
- Prior experience working with Event Planning Teams is a plus
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Administrative Assistant Coordinator - St Petersburg, United States - Revolution Technologies
Description
~ 4 months contract before the position becomes permanent
Opportunity for extension or conversion based on attendance/performance
Local candidates only- full time onsite role in St. Petersburg, FL
Must have a minimum of 2 years of recent clerical or administrative experience
Pay: $24 per hour; full time hours with benefits
Primary Duties & Responsibilities
Skills
Education: Minimum of High School Diploma or Equivalent Skills and Experience
Required Skills:
TIME MANAGEMENT
ADMINISTRATIVE SUPPORT
CORRESPONDENCE
CUSTOMER SERVICE
Additional Skills:
CLERICAL
CUSTOMER SERVICE ORIENTED
Languages:
English
Read
Write
Speak
# of Positions: 1
Location:
St. Petersburg, FL
Schedule:
Start Date: asap in April
Estimated End Date: 08/02/2024
Hours Per Week: 40.00
Hours Per Day: 8.00
