Executive Assistant - Petersburg, United States - Civica Rx

Civica Rx Petersburg, United States

2 weeks ago

Description

About Civica

Civica is a social welfare organization established in 2018 by health systems and philanthropies to address generic drug shortages and high prices in the United States. Led by a team of experienced healthcare and pharmaceutical industry leaders, Civica has partnered with over 55 health systems, encompassing 1,500 hospitals and one-third of U.S. hospital beds. Moreover, Civica supplies essential medicines to entities like the U.S. Department of Veteran's Affairs, the U.S. Department of Defense, and the U.S. Strategic National Stockpile.

Expanding its mission, Civica's unit, CivicaScript, is venturing into the outpatient pharmacy space and plans to manufacture and distribute affordable insulins, benefiting individuals with diabetes by offering lower-priced alternatives by 2024.

Committed to ensuring accessibility to quality generic medications for all, Civica's core principle is to always prioritize patients' best interests. The manufacturing facility in Petersburg, Virginia, will be the hub for affordable insulin and essential medicines, currently in the final stages of construction.

Job Title: Executive Assistant
Company: Civica

POSITION SUMMARY

The Executive Assistant provides key support to the Site Leadership Team (SLT) at the Petersburg site, overseeing calendar management and effectively coordinating business meetings. Acting as a liaison between executives and departments, they navigate administrative challenges independently, managing multiple projects in a dynamic setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Managing calendars and scheduling meetings with internal and external leaders.
Supervising the front desk, welcoming visitors, and directing them efficiently.
Handling travel arrangements, reservations, and expense reports for management.
Facilitating conference room bookings, interviews, and employee onboarding/offboarding.
Maintaining organizational charts, coordinating events, and managing supplies.
Assisting with documentation, PO processing, inventory maintenance, and vendor coordination.
Ensuring confidentiality and supporting general office operations.
Performing additional assigned duties as necessary.

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