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    Executive Assistant - Palo Alto, United States - HP Inc.

    HP Inc.
    HP Inc. Palo Alto, United States

    3 weeks ago

    Default job background
    Paid Work
    Description

    Job Summary

    • This role is responsible for providing basic tactical and strategic administrative support to upper-level executives within the organization, scheduling appointments, managing calendars, handling phone calls and emails, and coordinating travel plans. The role entails general administrative tasks like photocopying and mailing documents, acting as a primary point of contact for internal and external stakeholders, and conducting basic research. The role involves drafting and formatting documents, organizing meetings, and coordinating administrative work within and across departments and divisions.

    Applies extensive knowledge the job skills, company policies and procedures to complete complex, specialized assignments/tasks in creative and effective ways. Comprehensive understanding of the general/technical aspects of the job. Works on assignments that are complex in nature and require considerable judgment, initiative, and technical/specialized knowledge to resolve problems and/or develop recommended solutions. Work is completed with minimal supervision and assignments may be completed without established procedures. May determine methods and procedures for new assignments.

    This position will support the function leaders (directors or above) of Future Technology & Experience.

    Responsibilities:

    • Provide professional, high level confidential support to the business leader.
    • Responsible for performing tactical and strategic administrative support tasks for upper executive level employees of the organization.
    • Responsibilities include performing various tasks in administrative support at the upper executive level.
    • These tasks may include, but are not limited to, key records maintenance, compiling data for reports, administrative tasks associated with the budget process, scheduling executive appointments and meetings, calendar maintenance for upper executive level employees, answering/screening/routing telephone calls for upper level executives, preparing expense reports, preparing/editing executive presentations, making travel arrangements, mentoring/leading the general administrative staff of the department/division, and other established general administrative requirements of the organization.
    • Coordinates the administrative work within the department/division, working with other departments/divisions and companies.
    • The work performed by these employees is predominately administrative work that is largely tactical and strategic in nature.

    Education and Experience Required:

    • High school education or equivalent; some college level education highly preferred.
    • Typically requires a minimum of 10+ years general administrative experience, or equivalent combination of experience and college level education.
    • Minimum 5 years of experience supporting a department leaders or executives.
    • The candidate must possess strong written /verbal communications skills as they will communicate directly on behalf of the executive to internal and external customers.
    • Candidate must be proactive, and results driven in a fast-paced environment.
    • Should possess strong organizational skills with the ability to work under pressure while managing multiple priorities.
    • S/he should exercise good judgment in a variety of situations.
    • Can manage and control sensitive information.

    Type of Experience Needed:

    • Senior/advanced general administrative skills/ knowledge.
    • Usually works with multiple issues/projects and has the experience/ability to support multiple employees' administrative needs.
    • Regarded as the key administrative employee of the department and is a primary administrative employee in the division/ company.
    • Specific advanced software skills as required by the department.

    Knowledge & Skills

    • Accounting
    • Administrative Support
    • Billing
    • Booking (Sales)
    • Calendar Management
    • Customer Data Management
    • Data Entry
    • Expense Reports
    • Finance
    • Front Office
    • Invoicing
    • Marketing
    • Microsoft SharePoint
    • Office Equipment
    • Office Management
    • Office Supply Management
    • Presentation Software
    • Purchasing
    • SAP Applications
    • Travel Arrangements

    Cross-Org Skills

    • Effective Communication
    • Results Orientation
    • Learning Agility
    • Digital Fluency
    • Customer Centricity

    Impact & Scope

    • Impacts department and leads and/or provides expertise to functional project teams and may participate in cross-functional initiatives.

    Complexity

    • Works on assignments that are complex in nature and require initiative and technical/specialized knowledge to resolve problems and/or develop recommended solutions.

    Disclaimer

    • This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

    HP offers a comprehensive benefits package, including:

    *Dental insurance

    *Disability insurance

    *Employee assistance program

    *Flexible schedule

    *Flexible spending account

    *Health insurance

    *Life insurance

    Our compensation reflects the cost of labor across several U.S. geographic markets, and we pay differently based on those defined markets. The typical base pay range for this role across the U.S. is $ $102500 annually with additional opportunities for pay in the form of bonus and/or equity. Pay within this range varies by work location and may also depend on job-related knowledge, skills, and experience. Your recruiter can share more about the specific salary range for the job location during the hiring process.

    Equal Opportunity Employer (EEO):

    HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).


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