Executive Assistant - Emeryville, United States - Berkeley Research Group, LLC

Berkeley Research Group, LLC

Verified Company

Emeryville, United States

1 week ago

Posted by:

Mark Lane

beBee recruiter

Description

Position Summary:

The Executive Assistant to BRG's Executive Chairman and Co-Founder will provide executive support in a one-on-one working relationship.

The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive Chairman.

The Executive Assistant should be a polished and experienced professional that is proactive, flexible and enjoys working in a results-driven, entrepreneurial environment with strong connections to the academic world.

The ideal individual will have the ability to exercise exceptional judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Executive Assistant will have the ability to work independently on projects, from conception to completion, must be able to work under pressure, and handle a wide variety of activities and confidential matters with discretion.

Duties will include but are not limited to:

Present as a professional gatekeeper, creating win-win situations for access to the Chairman's time
Provide heavy calendar support including coordinating conference calls, travel, meeting rooms, catering services, and other reservations as needed. This includes coordinating schedules with other executives and external parties as needed and often involves an international component and/or accommodating multiple time zones.
Able to work successfully in a highly international environment being comfortable and familiar working with different cultures and time zones is essential.
Supports the executive team including assisting in scheduling meetings as well as attending some meetings to take minutes and may also include providing light support to guests as needed.
Coordinate complex, often global, business and personal travel arrangements. This includes obtaining visas, booking of accommodations, flights, car services, etc.
Provides a bridge for smooth communication between the Chairman's office and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management.
Ability to understand the Chairman's relationships, both professional and personal. Must have a high degree of discretion with a focus on sensitive and highly confidential information.
Ability to respond on behalf of the Chairman which includes tracking, routing, and taking action as necessary.
Coordinate and prepare all word processing projects, proofread documents for grammatical accuracy, prepare documents for outside or inhouse distribution, including: photocopying, scanning, arranging for couriers, etc.
Ensures that the Chairman's bio is kept updated and responds to requests for materials regarding the Chairman and the organization in general.
Maintain extensive contact list and various electronic and paper files.
Serve as the Chairman's administrative liaison to the board of directors.
Adhere to compliance with applicable rules and regulations set in bylaws regarding board and board committee matters, including advance distribution of materials before meetings in electronic/paper format.
Coordination and project organization of large and small scale events both on and offsite.
Provide support for the Chairman's academic duties. This includes creation of keynote presentations, assist visiting scholar, etc.
Light online research as needed.
Support Chairman with a variety of personal assistant duties.
Support Chairman related to external interests.

Qualifications:

BA degree preferred;
Minimum of 5 years of Clevel support experience, preferably in a combination of both professional services and an academic setting.
Previous technical writing experience a plus.
Proficiency in MS Word, Excel, PowerPoint and Outlook. Advanced PowerPoint skills preferred.
Must have the ability to create highly professional and aesthetically pleasing presentations that may include developing graphs/charts from various data sources.
Familiarity with the latest personal technology and aptitude for troubleshooting minor issues.
Typing at 75 wpm or more.
Strong interpersonal skills and the ability to build relationships with stakeholders, including Executive team, Experts, board members, staff and other external partners.
Forwardlooking thinker who demonstrates the ability to anticipate needs, proactively problemsolving with strong decisionmaking capability and sound judgement.
Demonstrated ability to achieve goals, multitask and prioritize activities in a rapidly changing highstress environment and be adaptable to various competing demands.
Meticulous attention to detail, exceptionally organized and proven time management skills.
Highly resourceful teamplayer with the ability to selfmotivate, manage and work independently.
Demonstrated ability to work well under pressure and with