Jobs
>
New York City

    Finance Coordinator, Travel and Expense - New York, United States - City University of New York

    City University of New York
    City University of New York New York, United States

    3 weeks ago

    Default job background
    Description
    Finance Coordinator, Travel and Expense

    Job ID

    28444

    Location

    Central Office

    Full/Part Time

    Full-Time

    Regular/Temporary

    Regular

    Add to My Favorite Jobs


    POSITION DETAILS


    The Office of Budget and Finance (OBF) administers the accounting, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community on various financial practices and policies.

    The Accounts Payable Department within OBF processes all payments and related transactions for Tax Levy (New York State funding and New York City funding), and Non-Tax Levy sources for Central Office and campuses operating under the shared service umbrella.

    Accounts Payable also processes payments against New York City and non-tax-levy funding sources for CUNY's 25 colleges via University-wide contracts, plus the Research Foundation of CUNY.


    Reporting to the University Manager for Travel/Expense and CUNY Credit Cards, or their designee, the incumbent will provide analytical support for the day-to-day reconciliation of State/City issued credit card charges, ensuring that all usage is consistent with internal (CUNY policies) and external State and City Rules and Regulations.

    The Finance Coordinator will maintain travel vouchers and expense reimbursements, review the expense module to ensure that both Travel and Expense entries adhere to the travel guidelines set forth by the Office of the New York State Comptroller, the NYC Comptroller, and/or CUNY Internal Policies.

    They will also deliver training on a set schedule to the University Community and as needed, to Central Office and Shared Services participating colleges.

    Additional duties include but are not limited to the following:


    • Coordinates with credit card users to reconcile said transactions in CUNYfirst, with accompanying receipts and business purpose for the T Card, Net Card and/or P-Card; escalates issues and questions in a timely manner to a supervisor.
    • Assists with the auditing of credit card transactions for Central Office and Colleges under the shared service umbrella, to ensure they meet required business rules.
    • Reviews, audits and processes expense reports for Central Office and Colleges under the shared service umbrella.
    • Monitors shared Dropboxes; responds to inquiries and troubleshoots end user issues.
    • Maintains all travel related documents, monitors payments, and voucher interface to SFS or PMS to ensure each travel voucher is complete and contains the appropriate backup documentation.
    • Coordinates College usage data and responds to State Audit credit card usage inquiries; follows up with the colleges to ensure timely response to State Audit credit card usage inquiries.
    • Verifies appropriate general ledger coding for charges and tracks credit card expenditures to facilitate the completion of financial objectives established by the Office of Budget and Finance.
    • Keeps current with all changes occurring in the Federal GSA Per Diem Rates, and with rules and regulations governing travel and credit card usage, and applies said knowledge to review all travel transactions.
    • Conducts established trainings for Travel and Expense, and Credit Card usage for end users within the University community.

    NOTE:

    • Until further notice, this is a hybrid position, eligible to work remotely and work on-site in the office.

    QUALIFICATIONS
    Bachelor's Degree required.


    Preferred:

    The ideal candidate should demonstrate or possess:

    • Degree in accounting, business, or related discipline
    • Two years of accounting, financial reporting, and/or financial analysis experience
    • Knowledge of PeopleSoft/Oracle or other large ERP system is a plus
    • Detail oriented and accurate with strong numerical analysis, evaluation, and research skills
    • Strong written, verbal, interpersonal, and presentation skills; ability to work effectively with diverse stakeholders at various organizational levels
    • Ability to work productively as an individual contributor and collaboratively as a team member in a time-sensitive and customer responsive office
    • Strong organizational skills with ability to establish plans, manage a large and varied workload of assignments with conflicting priorities; ability to follow up and complete work by set deadlines
    • Proficiency using computers and standard office, financial and relational database applications and systems, especially MS Excel, Office 365, PowerPoint and online general ledger and financial systems.

    CUNY TITLE OVERVIEW
    Performs financial analysis and administrative work related to College or unit accounting.

    • Prepares, reconciles and distributes expenditure and related accounting reports
    • Creates and maintains various spreadsheets related to financial analysis
    • Processes and tracks transactional entries
    • Provides support in the administration of various business operations
    • Coordinates with various departments on accounting matters
    • Monitors systems and operations to assure a smooth workflow
    • Performs related duties as assigned.

    Job Title Name:
    Finance Coordinator


    CUNY TITLE
    Assistant to HEO


    FLSA
    Non-exempt


    COMPENSATION AND BENEFITS
    The salary range is
    $44,411 - $51,781 , commensurate with education, credentials, and experience.

    CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development.

    We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study, and generous paid time off.

    Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.


    HOW TO APPLY


    For full consideration, submit a cover letter and resume online via CUNY's web-based job system, addressing how your experience and credentials fulfill the responsibilities and qualifications outlined.

    The direct link to the job opening from external sources is:

    \_HRAM\_FL.HRS\_CG\_SEARCH\_FL.GBL?Page=HRS\_APP\_JBPST\_FL&Action=U&FOCUS=Applicant&SiteId=1&JobOpeningId=28444&PostingSeq=1

    Current CUNY employees must apply through CUNYfirst Employee Self Service using your login credentials.

    After you login to CUNYfirst, navigate to job openings by following the path from the Main Menu:
    Employee Self Service ->Careers


    CLOSING DATE
    May 18, 2024


    JOB SEARCH CATEGORY

    CUNY Job Posting:
    Managerial/Professional


    EQUAL EMPLOYMENT OPPORTUNITY
    CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups.

    Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity.

    EEO/AA/Vet/Disability Employer.
  • Simpson Thacher & Bartlett LLP

    Travel & Entertainment Expense Coordinator

    3 days ago

    Simpson Thacher & Bartlett LLP New York, United States

    **Description/Job Summary** · The Travel & Entertainment Expense Coordinator is responsible for processing, processing, verification and reimbursement of Travel & Entertainment (T&E) expenses. This role assists the Manager-A/P with supervision and training of T&E Coordinators. · ...

  • The City University of New York (CUNY)

    Finance Coordinator, Travel and Expense

    19 hours ago

    The City University of New York (CUNY) New York, United States

    **POSITION DETAILS** · The Office of Budget and Finance (OBF) administers the accounting, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community on various financial practices and polici ...

  • Sumitomo Mitsui Banking Corp

    Travel Expense Administrator

    3 weeks ago

    Sumitomo Mitsui Banking Corp Jersey City, United States

    Role Description SMBC is seeking a full time staff to support the day to day operations of Vendor Accounting Group with a focus on assisting the Travel and Expense team. Vendor Accounting Group is part of the Controller's group under Planning Department Americas Division. The tea ...

  • Sumitomo Mitsui Financial Group, Inc.

    Travel Expense Administrator

    1 week ago

    Sumitomo Mitsui Financial Group, Inc. Jersey City, United States

    SMBC Group is a top-tier global financial group. Headquartered in Tokyo and with a 400-year history, SMBC Group offers a diverse range of financial services, including banking, leasing, securities, credit cards, and consumer finance. The Group has more than 130 offices and 80,000 ...

  • Simpson Thacher

    Travel & Entertainment Expense Coordinator

    3 weeks ago

    Simpson Thacher New York, United States

    /Job Summary · The Travel & Entertainment Expense Coordinator is responsible for processing, processing, verification and reimbursement of Travel & Entertainment (T&E) expenses. This role assists the Manager-A/P with supervision and training of T&E Coordinators. · Responsibilitie ...

  • City University of New York

    Finance Coordinator, Travel and Expense

    1 week ago

    City University of New York New York, United States

    Finance Coordinator, Travel and Expense · **POSITION DETAILS** · The Office of Budget and Finance (OBF) administers the accounting, accounts payable, and banking functions for all Central Administration offices and departments, while providing guidance to the University Community ...

  • Simpson Thacher & Bartlett LLP

    Travel & Entertainment Expense Coordinator

    1 week ago

    Simpson Thacher & Bartlett LLP New York, United States

    Job Description · Job DescriptionDescription/Job Summary · The Travel & Entertainment Expense Coordinator is responsible for processing, processing, verification and reimbursement of Travel & Entertainment (T&E) expenses. This role assists the Manager-A/P with supervision and tra ...

  • Orion Innovations

    Employee (m/f/d) Travel Expense Accounting

    2 days ago

    Orion Innovations William Paterson University of New Jersey, NJ, United States Freelance

    Are you a numbers person? Do you enjoy working independently and continuously developing yourself? · Pay attention · Our client in the chemical industry is looking for you for a direct placement · **EMPLOYEE (M/F/D) TRAVEL EXPENSE ACCOUNTING** · - Location: Hamburg_ · **Your resp ...

  • Emerald Enterprises

    Clerk (m/f/d) Travel Expenses (23-05-02), Until

    2 days ago

    Emerald Enterprises Westwood, NJ, United States Freelance

    Our client has been steadily growing since its establishment in 1974 and is one of the world's leading providers of automation and quality assurance solutions. Their product range includes identification systems, labeling systems, image processing systems, measuring systems, micr ...

  • Creative Culinary Management

    Executive Assistant

    2 weeks ago

    Creative Culinary Management New York, United States

    **The Role** · We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calenda ...

  • Fidelity & Guaranty Life Insurance Company

    Executive Assistant

    1 week ago

    Fidelity & Guaranty Life Insurance Company New York, United States

    **F&G is hiring for a Executive Assistant. **This position supports and partners with the Chief Investment Officer (CIO) to manage and organize the Executives daily and weekly activities. This role will work proactively to prioritize immediate tasks and anticipates needs of the E ...

  • The Commonwealth Fund

    Administrative Assistant to The Executive Vice

    2 weeks ago

    The Commonwealth Fund New York, United States

    **The Organization**: · The Commonwealth Fund — among the first private foundations started by a woman philanthropist, Anna M. Harkness — was established in 1918 with the broad charge to enhance the common good. Today, the mission of The Commonwealth Fund is to promote a high-per ...

  • ACS

    Finance Executive Assistant

    1 week ago

    ACS New York, United States

    **Title: Executive Assistant** · **Location: NYC** · **Remote/Hybrid/Onsite: ONSITE** · **Position Type: Contract, possible temp-to-perm** · **Duration: 6+ months** · **Rate: $ $30.00/hr** · RESPONSIBILITIES: · Provide comprehensive administrative support to executives, including ...

  • Creative Culinary Management Company

    Executive Assistant

    2 weeks ago

    Creative Culinary Management Company New York, United States

    **The Role** · We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to the CFO, CHRO, and GC, and their respective teams. This role is critical in ensuring the smooth operation of these departments by managing calenda ...

  • American Museum of Natural History

    Financial Administrator

    1 week ago

    American Museum of Natural History New York, United States

    **Posting Details**: · - Position Information · **Position Title** · - Financial Administrator**Department** · - Biodiversity - 022**Position Summary** · - AMNH's Center for Biodiversity and Conservation (CBC) works to transform knowledge, from multiple sources and perspectives, ...

  • SPS North America, Inc

    Admin Expense Clerk

    2 weeks ago

    SPS North America, Inc New York, United States

    _**Come explore the Power of Possibility with a career at SPS**_ · We have an excellent opportunity for an experienced **Administrative Expense Clerk** to come grow with our team in **New York, NY** This full-time position is ideal for someone with 1+ years of relevant experience ...

  • FE International

    Us - Executive Assistant

    2 weeks ago

    FE International New York, United States

    **Job Overview**: · FE International is a dynamic and innovative M&A company dedicated to providing investment grade service to businesses within the Technology sector. · **Responsibilities**: · **Calendar and Schedule Management**: · - Coordinate complex calendars for three exec ...

  • SPS North America

    Administrative Expense Clerk

    2 weeks ago

    SPS North America New York, United States

    **Job Title**:Administrative Expense Clerk · **Reports To**:The Administrative Expense Clerk will report to the Client Manager or equivalent leadership. · **Job Overview**: · The Administrative Expense Clerk provides exceptional expense/financial and office services, delivering o ...

  • Amazon Web Services, Inc.

    Executive Assistant, Employee Experience, Global

    2 weeks ago

    Amazon Web Services, Inc. New York, United States

    2+ years of senior level leadership support experience · - Experience with executive level calendar management OR Experience managing multiple executive level calendars · - Experience with domestic or international travel coordination · - Must be a US citizen · The AWS Enterprise ...

  • Empire State Development, NYS

    Project Associate, Ny Ventures

    3 weeks ago

    Empire State Development, NYS New York, United States

    **Minimum Qualifications** · Education Level required: BA in related discipline preferred; or a 2-year degree with a minimum of 5 years' experience; Or, any equivalent combination of direct relevant experience and/or education from which comparable knowledge, skills and abilities ...