Admin Expense Clerk - New York, United States - SPS North America, Inc

SPS North America, Inc

Verified Company

New York, United States

2 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

_
Come explore the Power of Possibility with a career at SPS_

We have an excellent opportunity for an experienced
Administrative Expense Clerk to come grow with our team in
New York, NY This full-time position is ideal for someone with 1+ years of relevant experience looking for a stable place to work, learn, and develop.

We are a cross functional team looking for someone eager to make a lasting contribution

SPS offers a competitive benefits package including offerings of: paid time off, paid holidays, medical, dental, vision, legal and life insurance, transit program, referral bonuses, pet insurance, EAP, and a 401K with company match._

Schedule:
Typically Monday - Friday, 9:00am to 5:00pm

Job Overview:

The
Admin Expense Clerk provides exceptional expense/financial and office services, delivering operational functions in the following areas: receiving, processing, and verifying invoices, tracking, and recording purchase orders, and processing payments, while serving as a backup to other front or back of office functions.

Overall, this position continuously offers the highest level of service to all client and SPS employees while maintaining a professional image of the company by providing prompt, courteous and efficient service.

Duties and Responsibilities:

Provides 'Best in Class' service to all clients and associates (in all forms of communication).
Does extensive preparation and tracking of all expense reports and reimbursements; understand and comply with all policies, guidelines, and procedures for expense processing; complete monthly reconciliations of principal's expense profile.
Arranges and facilitates extensive domestic, international, and multidestination travel including flights, hotels, and cars in accordance with Global Banking policy, expense guidelines.
Generates research reports and pull company and client information using proprietary online tools, Library, Spider, etc.
Provides general administrative or office management tasks.
Supports incoming correspondence; archiving of documents, records, and reports in accordance with firm policy; perform general administrative errands; liaise with Office Administration team to assist in dissemination of critical information.
Processes check requests and expense reports on a regular basis.
Accurately reviews, codes, and processes vendor invoices.
Maintains large number of vendor accounts while staying in compliance with company policies and procedures.
Proactively seeks out additional work during downtime.
Builds professional relationships with customers and other teams.
Maintains professionalism and composure when interacting with all employees.
Trains backup assistants and providing guidance on policies and procedures.
Determines what additional support is needed when handling sensitive inquiries.
Communicates to SPS management any sick days, vacation days, early departure, late arrivals, and changes to the set schedule.
Provides reception or concierge (front of office) coverage or mail (back of office) coverage if needed.

Competencies:

Strong verbal and written communication skills.
Excellent customer service skills.
PC skills MS Office Suite experience.
Ability to handle multiple tasks simultaneously.
Good organizational skills.
Possesses ability to work independently and capable of completing projects.
Patient, calm, clearthinking, poised, professional, and energetic.
Excellent mathematical abilities associated with bookkeeping, accounting, and/or finances.

Qualifications and Education Requirements:

College graduate (or equivalent) required.
2+ years prior work experience preferred.
Ability to work assigned work hours determined by manager.
Excellent organizational and time management skills.
Analytical abilities and aptitude in problemsolving.
Superb written and verbal communication skills.
Current knowledge or ability to learn computerbased systems required for functions of position.
Required to maintain an overall professional appearance and attitude.
Adhere to all policies and procedures required.

Physical Demands:

Ability to walk, bend, kneel, stand, and/or sit for extended periods of time when performing duties.
Manual dexterity required for operating office machinery (phone, copy machines, scanner etc ).
Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs if necessary.
Ability to lift or move 40 lbs. or greater if necessary.

Travel:
None or Negligible

Other Duties:

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

About Us
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SPS_ _is a global outsourcing organ