Finance Executive Assistant - New York, United States - ACS

ACS
ACS
Verified Company
New York, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

Title: Executive Assistant

Location: NYC

Remote/Hybrid/Onsite: ONSITE

Position Type: Contract, possible temp-to-perm

Duration: 6+ months

Rate: $30.00/hr

RESPONSIBILITIES:
- Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Serve as the primary point of contact for external stakeholders, media contacts, and other executives, maintaining professionalism and discretion in all interactions.
- Assist in general office duties, such as answering phones, managing correspondence, and organizing files, while deferring significant decision-making to management.
- Handle confidential and sensitive information with the utmost discretion, ensuring compliance with privacy regulations and company policies.
- Demonstrate initiative and independence in managing tasks, proactively identifying opportunities to streamline processes and improve efficiency.
- Learn quickly and adapt to new responsibilities and tasks, engaging in detailed tasks with accuracy and attention to detail.
- Maintain flexibility in duties and availability, accommodating the dynamic needs of the executives and office environment.
- Collaborate with internal teams and departments as needed to support business objectives and initiatives.
- Utilize Concur for travel and expense management, ensuring accurate and timely processing of travel-related expenses.
- Additional responsibilities may include supporting executives with external-facing brands, managing media interactions, and coordinating public appearances or events.

QUALIFICATIONS:
- 5-7 years of experience in an administrative support role, with prior experience supporting directors or other high-level executives.
- Proficiency in supporting executives and administrative staff in general office duties, with a willingness to defer significant decision-making to management.
- Demonstrated professionalism and business etiquette, with a high level of discretion due to exposure to confidential and sensitive information.
- Ability to take initiative, work independently, and adhere to compliance standards.
- Strong ability to learn quickly and manage multiple detailed tasks simultaneously.
- Flexibility in duties and availability, with the capability to multitask and thrive in a fast-paced environment.
- Preferred qualifications may include prior experience at a brokerage, specific college degree, or multilingual fluency.

MUST:
- Extensive experience in coordinating heavy travel and interacting with executives who have external-facing brands, particularly in dealings with the media.
- Proficiency with Concur for travel and expense management.

Job Types:
Contract, Temporary

Pay:
$29.00 per hour

Expected hours: 40 per week

Experience:
  • Executive administrative support: 5 years (preferred)
  • Media relations: 2 years (preferred)
  • Concur: 2 years (preferred)

Ability to Commute:
  • New York, NY preferred

Work Location: In person
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