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    Real Estate Administrative Assistant - Woburn, United States - Boston Hire

    Boston Hire
    Boston Hire Woburn, United States

    1 week ago

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    Description

    Our client, a Real Estate Investment company, is hiring a highly organized and detail-oriented Administrative Assistant to join their growing team. This candidate will be responsible for a wide variety of administrative projects, including leasing and tenant-relations, vendor management, internal reporting, and property management.

    Duties:

    • Maintain commercial units by advertising and filling vacancies, negotiating and enforcing leases, and maintaining and securing premises.
    • Manage vendor contract database and ensure that service contracts are current.
    • Accomplish financial objectives by collecting rents, paying bills, forecasting requirements, preparing an annual budget, scheduling expenditures, analyzing variances, and initiating corrective action.
    • Assist with marketing projects as needed, such as preparing presentation materials for internal meetings.
    • Utilize QuickBooks to track expenses, invoices, and payments
    • Maintain accurate records of tenant information and transactions
    • Perform general administrative duties such as answering responding to emails, managing office supplies, and filing documents
    • Assist in planning large conferences, including scheduling, catering, and other logistics.

    Experience:

    • 2+ years of administrative experience, preferably in Real Estate
    • Ability to display initiative, organization, and attention to detail
    • Ability to communicate with tenants professionally, handling confidential information with discretion
    • Strong organizational skills with the ability to multitask and prioritize tasks effectively
    • Excellent customer service skills with the ability to communicate professionally and courteously
    • Proficient in Microsoft Office
    • Familiarity with QuickBooks or other accounting software is a plus
    • Experience in calendar management and travel coordination

    This is a full-time position offering competitive compensation. If you are a motivated individual looking to gain hands-on experience working with a small team, we encourage you to apply

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