- Receiving Documentation. Receiving as-built drawing packages, Job Books, and other required documentation from project managers, engineers, drafters, and others.
- Tracking Documentation. Tracking documentation deliverables and maintaining KPI's regarding receipt deadlines as outlined in the Document Management Plan.
- Record Distribution. Distributing asset records as outlined in the Document Management Plan.
- Documentation Maintenance. Updating, cataloging, and maintaining various integrity-related documentation (weld x-rays, hydrotest information, tank repairs, etc.).
- Archiving Files. Archiving completed project files and handling requests for archived information (i.e., relocations and facility).
- Analyzing Documentation. Analyze Job Books for quality and thoroughness. Follow-up with Project Managers as needed to meet PHMSA requirements.
- Reporting Results. Creating reports as requested
- And other duties as assigned.
- Associate's or Bachelor's Degree in related field is a plus.
- 1+ year experience of record reproduction/organization experience required.
- Knowledge of pipeline industry and terminology is highly desirable.
- Must have working knowledge of Microsoft Office, including SharePoint.
- None required.
- Strong communication and analytical skills required. Attention to detail and organizational skills are very important.
- This position requires the ability to safely and successfully perform essential job functions consistent with ADA, FMLA and other federal, state and local standards, including meeting qualitative and or/quantitative productivity standards.
- This role requires the ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
- This position requires compliance with all personnel policies.
- Heavy lifting up to 25 pounds may be required.
- Normal Office Environment
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Specialist, Document Control - Allentown, United States - Buckeye Supply Corporation
Description
Buckeye is the premier infrastructure and logistics provider for the world's energy needs, both today and tomorrow. Since 1886, we have successfully navigated transitions in the way energy has been distributed to continually meet the needs of an evolving market and industry environment. Our people are a critical element to the success and longevity of our operational history and our future as we seek to thrive through the energy transition.
We own and operate a diversified global network of integrated assets providing midstream logistic solutions, primarily consisting of the transportation, storage, processing, and marketing of liquid petroleum products. We are committed to safely and responsibly providing world-class service to meet the continually evolving energy needs of our customers and the communities we serve. As part of this commitment to our customers, we are continually diversifying our platform and service offerings to enable less carbon intensive energy solutions and undertaking decarbonization efforts on our operations.
Role Summary:
The Specialist, Document Controls role is responsible for compiling and maintaining Job Books and other documentation for Buckeye assets.
Responsibilities & Essential Functions include:
Excellent communication, both written and verbal, as well as strong organizational skills are paramount. You must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.
Buckeye wants to create and reward an organizational focus that stimulates the creative and entrepreneurial actions of its employees that result in innovative way. To be successful in the Buckeye culture, our employees must possess a demonstrated commitment to environmental responsibility and regulatory of reducing costs, generating revenues, improving productivity, or improving processes.
People First Culture:
From managing over 5,000 miles of pipeline to commercializing clean energy projects, our people collaborate to provide world-class service and meet the changing energy needs of our customers. Our employee-first culture means that we invest in our employees and equip them to be fully contributing members of high performing teams. We are focused on collaboration, inclusion, empowerment, accountability, and professional development. We want the best in you to bring out the best in us. Join us as we work together to build a business that is responsive to the needs of the future while continuing to serve the energy needs of communities today.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR c)
Specialist, Document Control professionals in Allentown
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Elwaleed Khafagy
Sr. ELV Project Manager - Installation Manager