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    Senior Executive Assistant - Piscataway, United States - Tech Brains Solutions, Inc.

    Tech Brains Solutions, Inc.
    Tech Brains Solutions, Inc. Piscataway, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionRole: Senior Executive Assistant
    Desired Industry background: Financial Services, Computer Software
    Employment Type: Full Time
    Experience Level: Mid to Senior
    Location: Piscataway, NJ (onsite)

    Core Responsibilities:
    • Office management including office space organization & administration, ordering supplies, managing vendor relationships, ensure functioning of office services.
    • Provide organizational & administrative support for CEO/Founder of firm such as scheduling, calendar management, client meetings, travel arrangements, etc
    • Event planning and coordination with management team for internal company events, client events as well as sales & marketing conferences.
    • Global team travel arrangements & coordination as required
    • HR Administration, including coordination of recruiting & onboarding processes, management of new employee setup, annual benefits enrolment, etc
    • Real Estate & building management, including communication with internal & external stakeholders, creative solutions for office space needs and exploring options
    • Identify ways to improve office efficiency, cost management and/or introduce new tools in conjunction to working closely with India to streamline processes.
    • Maintain effective communication channels within the organization by drafting and distributing internal memos, newsletters and other communication.
    • Effectively manage conflicting priorities. This involves organizing workflow, and teaming up with colleagues to accomplish tasks and balance workloads.
    • Handle/protect sensitive and highly confidential information.
    Minimum Requirements:
    • 5 plus years of experience in a fast-paced environment, ideally a start-up
    • Bachelor's degree
    • Experience supporting senior executives
    • Tech savvy with tools (Microsoft Office Suite outlook, PowerPoint, excel, etc.) A successful candidate will possess:
    • Highly organized and very focused on the attention to detail
    • A passion for the role, the business and running things efficiently;
    • Excellent judgment, emotional intelligence and an ingrained sense of urgency and priority;
    • An even-keeled professional, confident personality; stable and consistent in all work but with the ability to ramp up to crisis mode when called for. He or she will not allow stressful, high-pressured environments and tight deadlines to affect his or her work.
    • Friendly attitude with the ability to fit into a strong teamwork-oriented organization.
    • Strong problem-solving capabilities, the ability to anticipate upcoming challenges and present multiple scenarios and solutions;
    • An outstanding work ethic, with exceptional multi-tasking and organizational skills paired with a can-do attitude.
    • Strong writing, editing/proofing, research and verbal communications skills;
    • An ability to learn quickly; picking up the pace and delivering projects on time with minimal supervision and errors;
    • A strong sense of accountability and ownership, with a willingness to learn and lead others; highly resourceful
    • Flexibility, motivation and team-orientation;
    • The highest levels of integrity, discretion and kindness;
    • A pleasant and highly professional interpersonal and phone manner;

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