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Encinitas

    Arts Program and Events Coordinator - Encinitas, United States - City of Encinitas, CA

    City of Encinitas, CA
    City of Encinitas, CA Encinitas, United States

    4 weeks ago

    Default job background
    Part time
    Description
    Salary: $ $23.39 Hourly

    Location : Encinitas, CA

    Job Type: Temporary/Seasonal

    Job Number: 24-27

    Department: Parks, Recreation and Cultural Arts

    Opening Date: 04/25/2024

    Closing Date: 5/9/2024 12:00 PM Pacific

    The Position

    The Arts Program and Events Coordinator is responsible for providing customer service, assisting with programs, and providing operational support for Arts Division activities. The Arts Program and Events Coordinator provides set-up and assists with programs and events at City sites.

    This is a part time temporary contract position and incumbents are limited to working a maximum of 999 hours per year. Incumbents may work up to 20-hours per week.

    Examples of Important & Essential Duties (included but not limited to)
    • Coordinate room preparation and breakdown for Arts programs and events, including, but not limited to tables, chairs, stage, and AV equipment.
    • Ensure that event seating and additional equipment adhere to fire code regulations.
    • Act as onsite staff liaison to program contractors, community partners, and participants.
    • Determine equipment and supply requirements for program activities; obtain and stock supplies as required.
    • Identify, document, and report incidents/accidents as well as opportunities for improving event service and procedures.
    • Perform pre- and post-event facility and equipment inspections.?
    • Educate and enforce of City of Encinitas rules, policies, and procedures, including, but not limited to safety standards.?
    • Provide staff assistance to the Arts Supervisor(s) and Arts Division management.
    • Communicate daily with supervisors to discuss activities, equipment/personnel problems, and other related issues.
    • Answer phones and e-mails, tend front desk as needed, and perform other general clerical and administrative duties as necessary.
    • Meet and greet members of the public and provides customer service as needed.
    • Develop reports concerning program effectiveness and identify opportunities for improving service delivery methods and procedures by determining resource needs and/or process revisions;
    • Lead in the training and supervision of subordinate Arts Division staff, volunteers, and independent contractors, and provide input on the performance; educate and administer certifications to staff and volunteers;
    • Prepare program event and facility promotional materials such as newsletters, calendars, fliers, menus and brochures;?
    • Prepare and presents reports and other correspondence as appropriate and necessary;
    • Coordinate program and event production with those of other divisions and outside agencies and organizations as appropriate;
    • Maintain program files, databases, and records including daily rosters, statistics, program attendance and related documents;
    • Assist in the public education and enforcement of established rules, policies and procedures at City sites and facilities;
    • Adhere to The City of Encinitas and San Dieguito Water District Safety Manual;
    • Use and maintain City vehicles to run errands including picking up program and event supplies, etc.;
    • Perform related duties and responsibilities as required;
    • Attend meetings as required.
    • Uphold safety, sanitation, and hygiene regulations.?
    Minimum Qualifications

    Equivalent to an Associate's degree from an accredited college or university with major course work in leisure studies, business administration or a related field plus four years of responsible recreation program experience including at least one year of administrative and/or lead supervisory experience.
    Application Process and Deadline

    A completed application is required by 12:00 PM on May 9, 2024

    The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

    Interns,contract and seasonal employees are in enrolled in ICMA retirement 457 Deferred Compensation Plan.

    Interns, contract and seasonal employees shall accrue sick leave pursuant to the Health Workplace, Health Family Act of 2014 (AB

    01

    Please describe your experience coordinating large public arts events such as indoor and outdoor concerts, artist receptions, and cultural celebrations.

    02

    Please describe your experience preparing event marketing materials such as flyers, banners, print ads, and social media posts. Include information about your proficiency using Adobe Creative Suite.

    03

    Please describe your experience using registration and ticketing software such as ActiveNet and

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