Arts Program and Events Coordinator - Encinitas, United States - City of Encinitas

City of Encinitas

Verified Company

Encinitas, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

The Position:

The Arts Program and Events Coordinator is responsible for providing customer service, assisting with programs, and providing operational support for Arts Division activities.

The Arts Program and Events Coordinator provides set-up and assists with programs and events at City sites.

This is a part time temporary contract position and incumbents are limited to working a maximum of 999 hours per year. Incumbents may work up to 20hours per week._

Examples of Important & Essential Duties (included but not limited to):

Coordinate room preparation and breakdown for Arts programs and events, including, but not limited to tables, chairs, stage, and AV equipment.
Ensure that event seating and additional equipment adhere to fire code regulations.
Act as onsite staff liaison to program contractors, community partners, and participants.
Determine equipment and supply requirements for program activities; obtain and stock supplies as required.
Identify, document, and report incidents/accidents as well as opportunities for improving event service and procedures.
Perform pre

- and post-event facility and equipment inspections.?

Educate and enforce of City of Encinitas rules, policies, and procedures, including, but not limited to safety standards.?
Provide staff assistance to the Arts Supervisor(s) and Arts Division management.
Communicate daily with supervisors to discuss activities, equipment/personnel problems, and other related issues.
Meet and greet members of the public and provides customer service as needed.
Develop reports concerning program effectiveness and identify opportunities for improving service delivery methods and procedures by determining resource needs and/or process revisions;
Lead in the training and supervision of subordinate Arts Division staff, volunteers, and independent contractors, and provide input on the performance; educate and administer certifications to staff and volunteers;
Prepare program event and facility promotional materials such as newsletters, calendars, fliers, menus and brochures;?
Prepare and presents reports and other correspondence as appropriate and necessary;
Coordinate program and event production with those of other divisions and outside agencies and organizations as appropriate;
Maintain program files, databases, and records including daily rosters, statistics, program attendance and related documents;
Assist in the public education and enforcement of established rules, policies and procedures at City sites and facilities;
Adhere to The City of Encinitas and San Dieguito Water District Safety Manual;
Use and maintain City vehicles to run errands including picking up program and event supplies, etc.;
Perform related duties and responsibilities as required;
Attend meetings as required.
Uphold safety, sanitation, and hygiene regulations.?

Minimum Qualifications:

Equivalent to an Associate's degree from an accredited college or university with major course work in leisure studies, business administration or a related field plus four years of responsible recreation program experience including at least one year of administrative and/or lead supervisory experience.

Application Process and Deadline:

Interns,contract and seasonal employees are in enrolled in ICMA retirement 457 Deferred Compensation Plan.

Interns, contract and seasonal employees shall accrue sick leave pursuant to the Health Workplace, Health Family Act of 2014 (AB 1522).