Jobs
>
Chicago

    Administrative Specialist, Chicago - Accede Solutions Inc.

    Accede Solutions Inc.
    Accede Solutions Inc. Chicago, United States

    2 weeks ago

    Accede Solutions Inc background
    Description
    Administrative Specialist, Chicago ( Hybrid role)

    Hybrid role with 3 days onsite in location
    Duration: 3 months

    In this role, you will provide administrative support to the Group Senior Vice President of Sales, Service & Insights Delivery, Senior Vice President of Intelligence and their teams. You will be accountable for challenging and complex assignments that require tact, independent judgement, and timely action. You will serve as the first point of contact between the executive and internal/external clients representing the company in a positive way, providing superior customer service while maintaining cooperative working relationships. You will play a critical role in ensuring the smooth operation of the department, supporting team projects and initiatives, and fostering a professional working environment within the company.

    Responsibilities:
    • Calendar and Schedule Management: Proactively manage the day of the Executive(s), resolving conflicts, coordinating, anticipating, strategizing, and prioritizing to ensure an effective time management approach.
    • Advanced Planning, Preparations& Research: Anticipate pre-meeting needs by conducting research and preparing materials to support the executive's preparation. May involvecoordinating prep calls, meetings, logistics coordination between leaders/teams, etc., and possibly creating or drafting materials if needed.
    • Meeting Scheduling & Logistics: Coordinate in-person, hybrid, and virtual meeting arrangements with internal and external audiences including conference calls with Teams, Zoom, or WebEx.
    • Travel Arrangements: Manage travel arrangements, ensuring obligations are strategically prioritized, and prepare, reconcile, and submit expense reports in a timely fashion.
    • Expense Reporting: Prepare, reconcile, and submit expense reports in a timely fashion, and according to expense policies.
    • Communications, Correspondence& Materials: Prepare, compose, and/or edit documents (agendas, minutes, notifications, etc.), communications, presentations, and other communication materials.Manage communications with third parties regarding scheduling needs and expectations.
    • Meeting Facilitation: Collaborate with team leaders to plan and facilitate leadership and team meetings, including preparing materials, taking notes, and following up on action items.
    • Efficiency Enhancement: Optimize day-to-day operations for Executive(s) and self, seeking to increase efficiency, and organization.
    • Employee Engagement: Provide leadership in coordinating employee engagement activities within the department and within the enterprise Administrative Services group.
    • Customer Relations: Develop positive rapport with internal and external customers and serve as a trusted sounding board to the Executive(s). Serve as liaison for other teams; resolves basic inquiries regarding department policies and activities. Collaborate with other assistants to facilitate communication and ensure efficient information flow within the business area and across the enterprise.
    • Other / Special Projects: Provide project-based support to assigned function or area by managing and prioritizing tasks along with participating in special projects. May assist and coordinate some onboarding activities for department.
    Qualifications:
    • Relevant degree preferred.
    • 2 or more years of relevant experience in a senior administrative support role required.
    • Proficiency in Microsoft Word, Excel, and PowerPoint required.
    • Strong project management skills to balance multiple priorities with attention to detail required.
    • Sharp written and verbal communication skills.
    • Professional, can-do attitude, approach, and presence.
    • Strong organization skills and detail-orientation is necessary.
    • Event planning coordination for small and large onsite and offsite meetings.
    • Proven ability to use appropriate judgment when dealing with sensitive information.
    • Must be self-directed and results oriented.
    • Highly skilled at partnerships and collaboration, with a positive, customer service-oriented attitude.
    • Willingness to travel.
    • The ideal candidate will work at our corporate office located in Chicago, IL.
    #IND123
  • River City Community Development Center

    Administration Specialist

    3 weeks ago

    River City Community Development Center Chicago, United States

    Administrative support to R CITY Directors to facilitate R CITY operational growth and excellence · **Description**: · - INTERESTED CANDIDATES MUST APPLY AT: Date of Hire: Apr 29, 2024- Supervisor: Michelle Johnson, Director of Administration- Program(s): Organizational Administ ...

  • Kuehne+Nagel

    Administration Specialist

    1 day ago

    Kuehne+Nagel Chicago, United States

    Would you like to launch your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Chicago site is looking for a new Administration Specialist to join our Administration team. · ** Your Role**: As our Administrative Assistant, you wi ...

  • RUSH University Medical Center

    Administrative Specialist

    1 week ago

    RUSH University Medical Center Chicago, United States

    **Location**:Chicago, IL · **Hospital**:RUSH University Medical Center · **Department**:Neurological Sciences MSP · **Work Type**:Full Time (Total FTE between 0. 9 and 1. 0) · **Shift: Shift 1** · **Work Schedule**:8 Hr (7:30:00 AM - 4:00:00 PM) · Summary: · The Administrative Sp ...

  • Blue Bird Day LLC

    Administrative Assistant/billing Specialist

    2 weeks ago

    Blue Bird Day LLC Chicago, United States

    **Do you enjoy working with a collaborative team** in **pursuit** of a shared mission**?** Want to make a positive impact** **in your community?** Join the Blue Bird Day team** · **Responsibilities** · - Check health insurance eligibility and benefits for clients. · - Answer all ...

  • By The Hand Club For Kids

    Site Administrator and Enrollment Specialist

    2 days ago

    By The Hand Club For Kids Chicago, United States

    By The Hand Club For Kids is a Christian, after-school program that emphasizes_ · - academic excellence while nurturing the whole child - mind, body and soul. Located in_ · - Chicago's most under-resourced neighborhoods, By The Hand helps children have an_ · - abundant life. The ...

  • Unity Hospice

    Medical Records Specialist/ Administrative Assistant

    1 week ago

    Unity Hospice Chicago, United States

    **Unity Hospice** is a family owned and operated hospice. We are looking for an outstanding Medical Records Specialist/ Administrative Assistant to join our team. Our promise to our patients is "We personalize our care and treat you like family". We are dedicated to making our pa ...

  • Nexus Dynamics

    IT administrator, administrator, cloud specialist, cloud administrator

    3 weeks ago

    Nexus Dynamics Berwyn, United States

    Berwyn IT Administration, Microsoft Exchange, Cloud Computing, Configuration, IT, Microsoft 365 · ENVIRONMENT AND DISPOSAL · AMAND has been a successful family-owned company for over 80 years. From a traditional civil engineering company, we have developed into an innovative serv ...

  • Apollo Technology Solutions LLC

    Administrative Specialist

    2 weeks ago

    Apollo Technology Solutions LLC Gary, United States

    **Job Title: Administrative Specialist** · **Location: Gary, IN** · **Duration: 12 Months** · **Interview Type: Webcam only** · **Note**: · - Position has variable hours and days to include weekends. · A Local Administrative Specialist works within the clients Mobile Response Ope ...

  • vasitum

    Administrative Specialist

    2 weeks ago

    vasitum Merrillville, United States

    **Job Title**:Administrative Specialist** · **Job Location: Merrillville, IN** · - Prior patient registration experience. · - Healthcare patient experience. · - Employees can work in all weather conditions indoor and outdoor that can occur throughout the year in Indiana. · - Must ...

  • Archer

    Trade Administration Specialist

    1 week ago

    Archer Berwyn, United States

    **About Archer**: · Archer is a technology-enabled service provider that enables investment managers to manufacture solutions aligned with investor needs. With Archer's fully integrated and robust technology platform, investment managers can maintain their proven investment proce ...

  • Rush University

    Administrative Specialist

    2 weeks ago

    Rush University Chicago, United States

    Job Description · Location: Chicago, IL · Hospital: RUSH University Medical Center · Department: Neurological Sciences MSP · Work Type: Full Time (Total FTE between 0.9 and 1.0) · Shift: Shift 1 · Work Schedule: 8 Hr (7:30:00 AM - 4:00:00 PM) · Summary: · The Administrative Speci ...

  • Phoenix Industries

    Administrative Specialist

    2 days ago

    Phoenix Industries Norwood, IL, United States Freelance

    "Located in the heart of Norwood, IL, the DOMICIL Group operates over 45 facilities with more than 5,400 dedicated colleagues, ensuring the well-being of our residents. We are a family-owned and operated company and believe that trust is built through actions, not promises. That' ...

  • Rush Hospital

    Administrative Specialist

    1 week ago

    Rush Hospital Chicago, United States

    Location: Chicago, IL · Hospital: RUSH University Medical Center · Department: Neurological Sciences MSP · Work Type: Full Time (Total FTE between 0.9 and 1.0) · Shift: Shift 1 · Work Schedule: 8 Hr (7:30:00 AM - 4:00:00 PM) · Summary: · The Administrative Specialist pro ...

  • Swanktek

    Administrative Specialist

    2 weeks ago

    Swanktek Gary, United States

    **Job Requirements**: · Demonstrate the ability to use all technical registration/computer systems used by team. · Conduct self in a manner that demonstrates professional and state conduct policies and procedures. · Complete assigned tasks by Mobile Response Lead that can change ...

  • The University of Chicago

    Administrative Specialist

    5 days ago

    The University of Chicago Chicago, United States

    This job was posted by : For more information, please see: Department · BSD PED - Infectious Diseases - Administration · About the Department · The Section of Infectious Diseases provides care to children with infectious diseases and immunologic disorders. Our clinicians are le ...

  • The University of Chicago

    Administrative Specialist

    2 weeks ago

    The University of Chicago Chicago, United States

    This job was posted by : For more information, please see: Department · BSD PED - Infectious Diseases - Administration · About the Department · The Section of Infectious Diseases provides care to children with infectious diseases and immunologic disorders. Our clinicians are le ...

  • Infinite Computing Systems

    Administrative Specialist

    2 weeks ago

    Infinite Computing Systems Gary, United States

    **Essential Duties/Responsibilities**: · - Show the ability to adapt to different community environments throughout the state of Indiana. · - Assist in any crowd control and flow with individuals either on foot or in a vehicle. · - Demonstrate the ability to handle tracking of ex ...

  • The Village of Skokie

    Administrative Specialist

    1 week ago

    The Village of Skokie Skokie, United States

    VILLAGE OF SKOKIE · EMPLOYMENT OPPORTUNITY · Health Insurance Vacation & Sick Leave · Dental Insurance Credit Union · IMRF Retirement Benefits Deferred Compensation Plans · Social Security Retirement Benefits Group Life Insurance · Notice of Accepting Applications for the Positio ...

  • Emerald Enterprises

    Administrative Specialist

    2 days ago

    Emerald Enterprises Lockport Heights, IL, United States Freelance

    Your responsibilities: · - Monitoring compliance with social regulations for drivers in road traffic by evaluating vehicle and driver files, working time records, and written documents · - Advising and informing companies on driver personnel law · - Preparing result and activity ...

  • Polish American Association

    Administrative Specialist

    2 weeks ago

    Polish American Association Chicago, United States

    Job Description · Job DescriptionThe Polish American Association is in need of a full-time Receptionist This person should be fluent in Polish & English, Spanish is a bonus We are looking for a friendly and positively energetic person to work Mon-Fri. 9a-5p and Fri. 9a-3p No Week ...