Jobs
>
Chicago

    Administrative Specialist - Chicago, United States - Rush University

    Rush University
    Rush University Chicago, United States

    3 weeks ago

    Default job background
    Description
    Job Description


    Location:
    Chicago, IL


    Hospital:
    RUSH University Medical Center


    Department:
    Neurological Sciences MSP


    Work Type:
    Full Time (Total FTE between 0.9 and 1.0)


    Shift:
    Shift 1

    Work Schedule: 8 Hr (7:30:00 AM - 4:00:00 PM)


    Summary:
    The Administrative Specialist provides advanced support in managing the operational activities of the department.

    In addition, the is responsible for patient-facing work that focuses on scheduling and performing video recordings of the department's patients.

    The individual who holds this position exemplifies the Rush mission, vision and values and acts in accordance with Rush policies and procedures.


    Other information:

    Required Job Qualifications:

    • High school diploma/GED required.
    • Three years of progressive experience in an administrative role, preferably healthcare.
    • Advanced software skills in Microsoft Office, including Excel, Access, and PowerPoint.
    • Excellent written and verbal communication skills.
    • Ability to analyze data.
    • Ability to prioritize multiple initiatives.
    • Ability to produce accurate documents and reports.
    • Ability to work in complex administrative systems.
    • Ability to interact effectively with internal and external customers.
    Preferred Experience


    • Bachelor's degree preferred.
    • Prior experience performing video recordings and editing videos.

    Responsibilities:

    • Schedules and performs video recordings of the department's patients.
    • Works closely with clinical and research team members; may include consenting and educating patients about clinical trials.
    • Downloads patient video files into a database and provides editing as needed for academic and educational use.
    • Supports faculty members in an administrative capacity including scheduling, coordinating department-specific program or meeting as assigned, and planning and preparation of materials.
    • Independently creates correspondence such as follow-up to meetings, etc.
    • Distributes reports, agendas, and other materials for meetings.
    • Provides instruction to departmental staff regarding computer applications.
    • Assures appropriate resources are available for staff to be successful in their role.
    • Maintains a calendar for staff availability and schedules.
    • Distributes reports, agendas and other materials for programs.
    • Maintains attendance records and prepares reports as necessary for the program.
    • Investigates and resolves invoicing issues as it relates to vendors or fiscal activities and Accounting Units
    • Prepares and maintains an electronic file to trend programmatic expenses and contribute to the budget process.
    • Identifies and implements improvements in office efficiencies
    • Initiates and/or reconciles check requests, purchase orders, travel vouchers as indicated for the department cost centers.
    • Independently makes travel arrangements for the management.
    • Prioritizes incoming communication, requests for meeting and escalates appropriate items to management's attention.
    • Maintains a working knowledge of Rush standard computer applications.
    • Other duties as assigned.
    Rush is an equal opportunity employer.

    We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

    Position Administrative Specialist - Neurosciences


    Location US:
    IL:Chicago

    Req ID 7848
  • RUSH University Medical Center

    Administrative Specialist

    2 weeks ago

    RUSH University Medical Center Chicago, United States

    **Location**:Chicago, IL · **Hospital**:RUSH University Medical Center · **Department**:Neurological Sciences MSP · **Work Type**:Full Time (Total FTE between 0. 9 and 1. 0) · **Shift: Shift 1** · **Work Schedule**:8 Hr (7:30:00 AM - 4:00:00 PM) · Summary: · The Administrative Sp ...

  • Kuehne+Nagel

    Administration Specialist

    1 week ago

    Kuehne+Nagel Chicago, United States

    Would you like to launch your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Chicago site is looking for a new Administration Specialist to join our Administration team. · ** Your Role**: As our Administrative Assistant, you wi ...

  • KMRG, LLC

    Legal Administrative Specialist

    4 days ago

    KMRG, LLC Chicago, United States

    **ROLE** · We are seeking an experienced Legal Administrative Specialist to support the U.S. Attorney's Office (USAO) Northern District of Illinois (NDIL) Department of Justice (DOJ). Your scope of work focuses on mailroom, reception, and providing support services. · This is a f ...

  • KMRG, LLC

    Administrative Support Specialist

    4 days ago

    KMRG, LLC Chicago, United States

    **ROLE** · We are seeking an experienced Administrative Support Specialist to support the U.S. Attorney's Office (USAO) Northern District of Illinois (NDIL) Department of Justice (DOJ). Your scope of work focuses on mailroom, reception, and providing support services. · This is a ...

  • Blue Bird Day LLC

    Administrative Assistant/billing Specialist

    3 weeks ago

    Blue Bird Day LLC Chicago, United States

    **Do you enjoy working with a collaborative team** in **pursuit** of a shared mission**?** Want to make a positive impact** **in your community?** Join the Blue Bird Day team** · **Responsibilities** · - Check health insurance eligibility and benefits for clients. · - Answer all ...

  • By The Hand Club For Kids

    Site Administrator and Enrollment Specialist

    1 week ago

    By The Hand Club For Kids Chicago, United States

    By The Hand Club For Kids is a Christian, after-school program that emphasizes_ · - academic excellence while nurturing the whole child - mind, body and soul. Located in_ · - Chicago's most under-resourced neighborhoods, By The Hand helps children have an_ · - abundant life. The ...

  • Unity Hospice

    Medical Records Specialist/ Administrative Assistant

    2 weeks ago

    Unity Hospice Chicago, United States

    **Unity Hospice** is a family owned and operated hospice. We are looking for an outstanding Medical Records Specialist/ Administrative Assistant to join our team. Our promise to our patients is "We personalize our care and treat you like family". We are dedicated to making our pa ...

  • Metropolitan Water Reclamation District of Greater Chicago

    Administrative Specialist

    3 weeks ago

    Metropolitan Water Reclamation District of Greater Chicago Chicago, United States

    General Statement · Under supervision, performs clerical and administrative work such as composing and/or typing various correspondence, organizing and maintaining paper and electronic files, tracking completion of assignments, performing basic bookkeeping activities, distributi ...

  • The University of Chicago

    Administrative Specialist

    1 week ago

    The University of Chicago Chicago, United States

    This job was posted by : For more information, please see: Department · BSD PED - Infectious Diseases - Administration · About the Department · The Section of Infectious Diseases provides care to children with infectious diseases and immunologic disorders. Our clinicians are le ...

  • Metropolitan Water Reclamation District of Greater Chicago

    Senior Administrative Specialist

    3 weeks ago

    Metropolitan Water Reclamation District of Greater Chicago Chicago, United States

    General Statement · Under supervision, performs sub-professional administrative work such as document and records management, data collection and reporting and coordination of internal processes specific to the assigned department or functional area. Essential Job Functions · ...

  • Amentum

    Administrative and Technical Support Specialists

    2 weeks ago

    Amentum Chicago, United States Full time

    Amentum is a government services provider of strategic solutions to the defense, homeland security, and the Intelligence Community. Amentum provides intelligence analysis and security, training and education, and intelligence support strategy and policy support, intelligence and ...

  • NDH Group Ltd

    Accounting Administration Specialist

    3 weeks ago

    NDH Group Ltd Chicago, United States

    NDH Advisors LLC ("NDH") is a Chicago-headquartered accounting business offering best-in-class tax, accounting, and personal finance services to dynamic businesses, high net-worth individuals, and family offices throughout the United States. With offices in Chicago, Kansas City, ...

  • Nexus Dynamics

    IT administrator, administrator, cloud specialist, cloud administrator

    3 weeks ago

    Nexus Dynamics Berwyn, United States

    Berwyn IT Administration, Microsoft Exchange, Cloud Computing, Configuration, IT, Microsoft 365 · ENVIRONMENT AND DISPOSAL · AMAND has been a successful family-owned company for over 80 years. From a traditional civil engineering company, we have developed into an innovative serv ...

  • Apollo Technology Solutions LLC

    Administrative Specialist

    3 weeks ago

    Apollo Technology Solutions LLC Gary, United States

    **Job Title: Administrative Specialist** · **Location: Gary, IN** · **Duration: 12 Months** · **Interview Type: Webcam only** · **Note**: · - Position has variable hours and days to include weekends. · A Local Administrative Specialist works within the clients Mobile Response Ope ...

  • vasitum

    Administrative Specialist

    3 weeks ago

    vasitum Merrillville, United States

    **Job Title**:Administrative Specialist** · **Job Location: Merrillville, IN** · - Prior patient registration experience. · - Healthcare patient experience. · - Employees can work in all weather conditions indoor and outdoor that can occur throughout the year in Indiana. · - Must ...

  • Archer

    Trade Administration Specialist

    1 week ago

    Archer Berwyn, United States

    **About Archer**: · Archer is a technology-enabled service provider that enables investment managers to manufacture solutions aligned with investor needs. With Archer's fully integrated and robust technology platform, investment managers can maintain their proven investment proce ...

  • Rush Hospital

    Administrative Specialist

    2 weeks ago

    Rush Hospital Chicago, United States

    Location: Chicago, IL · Hospital: RUSH University Medical Center · Department: Neurological Sciences MSP · Work Type: Full Time (Total FTE between 0.9 and 1.0) · Shift: Shift 1 · Work Schedule: 8 Hr (7:30:00 AM - 4:00:00 PM) · Summary: · The Administrative Specialist pro ...

  • Phoenix Industries

    Administrative Specialist

    1 week ago

    Phoenix Industries Norwood, IL, United States Freelance

    "Located in the heart of Norwood, IL, the DOMICIL Group operates over 45 facilities with more than 5,400 dedicated colleagues, ensuring the well-being of our residents. We are a family-owned and operated company and believe that trust is built through actions, not promises. That' ...

  • Kuehne + Nagel As

    Administration Specialist

    3 days ago

    Kuehne + Nagel As Chicago, United States

    Would you like to launch your career with one of the most successful logistics organizations worldwide? Here at Kuehne+Nagel, our Chicago site is looking for a new Administration Specialist to join our Administration team. Your Role As our Administrative Assistant, you will be re ...

  • The University of Chicago

    Administrative Specialist

    2 weeks ago

    The University of Chicago Chicago, United States

    This job was posted by : For more information, please see: Department · BSD PED - Infectious Diseases - Administration · About the Department · The Section of Infectious Diseases provides care to children with infectious diseases and immunologic disorders. Our clinicians are le ...