Administration Specialist - Chicago, United States - River City Community Development Center

Description

• INTERESTED CANDIDATES MUST APPLY AT: Date of Hire:

Apr 29, 2024- Supervisor: Michelle Johnson, Director of Administration- Program(s): Organizational Administrative Team- Compensation: $17+ hourly based on experience and education- _ Individuals with exceptional expertise and experience may be considered for higher compensation, responsibilities and hours.

• Hours: 20+ Hours weekly
• Preferred schedule includes Wednesdays and Fridays during daytime business hours. Some hybrid of remote and inperson work is possible.
• Primary responsibility:
• Administrative support to R CITY Directors to facilitate R CITY operational growth and excellence

• Financial Management: Primary responsibility for executing income processing and corresponding data entry.
• Process bank income deposits and enter into platforms and/or databases to insure accurate financial and donor records.
• Reconcile donor database system with general ledger (reconciled by accountant to bank account).
• Support Director of Administration in generation and mailing of quarterly tax receipts.
• Preparing and sending invoices.
• Human Resources: Supplemental responsibility to the Director of Administration for accurate and confidential record keeping.
• Gather HR paperwork at hirings for payroll setup
• Gather timecards and deliver to accountant to process payroll
• Assist with employee HR record keeping making updates to system records as directed with confidentiality.
• Development: Supplemental responsibility to R CITY Directors for strong organizational communication and marketing.
• Make initial contact with recruited volunteers and development toward first engagement (secure background checks, scheduling, training, and starting in role)
• With fundraising team, support ongoing contact to provide strong donor relationships, requests, and recognition
• Serve as secondary point to Assemble/mail USPS appeals according to communications plan
• Serve as secondary point of contact to assist in fundraising events and periodic community events, including assistance with volunteer communication.
• Assist with seasonal website updates
• Maintain accurate calendar of programs, meetings, team trainings, partner appointments, and approved PTO
• Assist with providing onsite, real time data entry of program engagements.
• Attend all R CITY staff meetings and comply with all written and spoken policies, procedures, and expectations
• Communicate clearly and honestly with team to ensure high levels of trust and clarity
• Required Qualifications:
• 2 years' experience working in nonprofit administration (or similar administrative experience)
• Strong ability to track and correct administrative details with appropriate levels of confidentiality
• Attention to detail and accuracy
• Proficiency in using Salesforce to manage accounts, contacts and opportunities.
• Strong ability to balance the flexibility required for urban youth work and adherence to policies, procedures, and guidelines
• Strong communication skills
• Preferred Qualifications:
• 2-3 years' experience working with urban and/or multi-cultural teams
• Awareness of traumainformed principles
• Working knowledge of Paypal, Dext, Gusto, Divvy/Bill, or ability to quickly learn new online platforms