Administrative Specialist - Skokie, United States - The Village of Skokie

The Village of Skokie

Verified Company

Skokie, United States

3 weeks ago

Posted by:

Mark Lane

beBee recruiter

Description

VILLAGE OF SKOKIE

EMPLOYMENT OPPORTUNITY
Health Insurance Vacation & Sick Leave
Dental Insurance Credit Union
IMRF Retirement Benefits Deferred Compensation Plans
Social Security Retirement Benefits Group Life Insurance

Notice of Accepting Applications for the Position of:
ADMINISTRATIVE SPECIALIST- Full Time
Police Dept/9-1'1 Communications Center

Annualjzed The salary range for this position is $50,406 - $65,941. The annualized starting

Salary Range:
salary range is $50,406 - $55,573 (DOQ).

Bnef Descnption This position performs general clerical work and other duties of routine difficulty

of Duties:
in support of the 9-1-1 Communications Center; Oversees the accuracy of the
alarm accounts in the Village's Computer Aided Dispatching (CAD) database
and enters information that directly impacts public safety response; Coordinates
installation services with vendors, initiates new customer billing, maintains
current and accurate billing information, and tracks and verifies radio and
equipment inventory; Serves as liaison between Village of Skokie and alarm
vendors and as liaison between Dispatch and the Fire Prevention Bureau;
Updates and maintains alarm subscriber and billing information; Communicates
with alarm subscribers regarding payments; Handles incoming/outgoing calls
related to alarm system billing, installation, and placing alarms in/out of service
for maintenance; Performs other work-related duties as assigned.

Required High School Diploma or equivalent required; One year of experience in general
Education, office work; Good knowledge of business English and basic arithmetic; Ability to
Traininci. and compose letters or memoranda, prepare reports, and establish and maintain

Experience:
records and files; Ability to communicate clearly and concisely, both orally and in

writing and interact effectively with co-workers, colleagues, and the public; Ability
office equipment; Must have excellent organization skills and use discretionary
judgement in dispensing information; Ability to follow all safety rules of the
Village; Applicants for this position must successfully complete an in
- depth background investigation, including reference checks.

ApDlication To be considered for this position, please submit a completed Village of Skokie

Process:
Application for Employment by June 7, 2024 to: Village of Skokie Human

Resources Dept, 5127 Oakton St., Skokie, IL 60077, or emai to

Application deadline:
Friday, June 7, 2024
The Village of Skokie is an Equal Opportunity Employer

619632

VILLAGE OF SKOKIE, ILLINOIS Job Description

Revised:
March 2024

JOB IDENTIFICATION

Position Title:

ADMINISTRATIVE SPECIALIST

Salary Range:
A 141

FLSA:
Non-exempt

Department:
Community Development or

Police Department

Division/Unit:
Building & inspection Services or
911 Communications Center

Reports to:
Zoning Administrator/Permits Supervisor

(Contingent upon Building & Inspection Services Manager
Department assignment) 911 Communications Assistant Director

Supervises:
None

JOB PURPOSE
This is general clerical work performing duties of routine difficulty providing basic clerical
assistance to an assigned department within the Village. Work involves a variety of
dericai tasks such as typing, filing, copying, processing documents and providing general
clerical assistance to the members of the assigned department.

ESSENTIAL JOB FUNCTIONS

Answers telephones and directs callers (both internal and external) to appropriate

individual or takes messages

Operates a variety of office equipment including computers, copiers, facsimile machines,

and telephones

Performs computer data entry and tracking; enters purchasing requisitions and invoicing

data

Periodically reviews and updates division policies and procedures to ensure any changed

are recorded

May compose some routine correspondence

VOSDOCS-#501462-v2-Job_Description_-_AdministratJve_Speciaist

Types various reports, form letters and service requests
Compiles daily, weekly and monthly department statistics
May act as cashier, accepts payment of fees and fines and issues receipts
Responds to routine questions and requests based on scope of knowledge
Obtains and provides information regarding rental registration, enforcement cases,

landlord training, and other Property Standards information

Orders office supplies and other commodities
Files reports, inspections, reinspections, letters, service requests, vehicle history records,

billing documentation and various related data

Processes rental registrations and provides information to new landlords
Prepares documents for the appearance commission and communicates with applicants

regarding such