Senior Account Clerk - Dana Point, United States - City of Dana Point, CA

Description

Salary : $54, $76,740.00 Annually

Location : 33282 Golden Lantern Suite #203 Dana Point, CA 92629

Job Type: Full-Time

Job Number:

Department: Administrative Services

Opening Date: 04/19/2024

Closing Date: Continuous

ABOUT THE POSITION

Come be part of the Dana Point Team The Administrative Services Department is looking for a customer service oriented professional to fill its vacant Senior Account Clerk position. This is a great opportunity for candidates looking to gain experience in governmental finance and overall city administration.

This is a Continuous Recruitment that is subject to close once a sufficient number of qualified applications are received.

First Application Review will be May 6, 2024

JOB DESCRIPTION:
Under general supervision to perform a variety of clerical and routine technical accounting duties and administrative support work in areas such as payroll, accounts payable, accounts receivable, and general administration; to assist callers and visitors; and perform other related work as needed.

CLASS CHARACTERISTICS:

Incumbent works under general supervision and performs diverse tasks that require judgment in applying established practices and procedures in which the individual has been fully trained. Higher level classifications are distinguished by increased experience, greater level of responsibility and independence, complexity of work assignments, greater accountability, and level of supervision received and exercised.

This position is non-exempt under FLSA standards.

EXAMPLES OF ESSENTIAL DUTIES

Essential job functions may include, but are not limited to, the following: (Management reserves the right to add, modify, change or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.)

• Perform general accounting activities, including payroll processing; and prepare associated reports.
• May provide general assistance with accounts receivable transactions and accounts payable.
• Maintain data on full-time and part-time employees, including total hours, changes in name or address, salary changes, exemptions, and vacation and sick leave records.
• Create and maintain accurate financial records, logs, and files; and input and retrieve data in City's computerized accounting system.
• Prepare basic periodic financial, statistical, or operational reports as assigned.
• Perform a variety of administrative support duties, including Division filing and records retention, responding to vendor calls, and requesting necessary supplies and equipment.
• Research information using standard procedures and prepare related spreadsheets and/or reports.
• Establish and maintain effective working relationships with staff, vendors, and residents.
• Follow established safe work practices and procedures.
• Perform additional related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

Basic accounting and financial record keeping methods, practices, and procedures.

Cash handling and banking procedures.

Modern office procedures, methods, and equipment.

Computer software programs including Microsoft Word, Excel, and Outlook, and other specialized accounting/payroll-related programs.

Methods and techniques of effective customer service.

English usage, spelling, grammar, and punctuation.

Safe work principles and practices.

Ability to:

Understand and follow oral and written instructions, and successfully follow established procedures.

Understand and apply basic principles, laws, and procedures involved in fiscal record keeping and accounting.

Communicate effectively, orally, and in writing.

Provide courteous and responsive communications with City staff, City officials, and the public.

Plan and organize work to meet deadlines on a timely basis.

Prepare and maintain accurate records and files.

Establish and maintain cooperative working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE:

The following combination of education and experience is most typically likely to provide the requisite knowledge, skills and abilities:

Graduation from high school or completion or GED. Completion of college-level related coursework is highly desired.

Two years of responsible clerical and technical accounting experience.

LICENSES OR CERTIFICATES:

Possession of or ability to obtain a valid California driver's license

SUPPLEMENTAL INFORMATION

PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Position requires the ability to perform occasional light lifting and carrying; sitting and standing for prolonged periods of time; frequent walking and occasional standing and/or bending. Continuous hand use and finger dexterity needed to use computer keyboard and operate standard office equipment; occasional pushing, pulling, grasping, reaching; and occasional use of hand and foot controls for driving. Good hearing is required when communicating on the telephone or in person.
WORK ENVIRONMENT:
The work environment described herein is representative of those an employee encounters while performing the essential function of this job. Primarily office environment with controlled temperature conditions and exposure to environmental factors and hazardous physical substances are minimal and pose little to no risk of injury. Occasional driving to meetings, events and/or facility locations may be required.

Note: All employees of the City of Dana Point are designated by both State law and City ordinance to be "Disaster Service Workers." In the event of a declared emergency or an undeclared emergency or natural disaster that threatens the life, health and/or safety of the public, employees may be assigned to assist rescue and relief workers. Such assignments may be in locations, during hours and performing work significantly different from the employees' normal work assignments and may continue through the recovery phase of the emergency.

The City of Dana Point prides itself on hiring qualified individuals who enjoy working in a challenging, yet pleasant environment. We hope you consider joining the Dana Point Team

COMPREHENSIVE ANNUAL LEAVE (CAL) - Based upon years of service, employees accrue a specified number of hours per year to use for personal leave, sick leave, and/or vacation leave. The annual CAL accrual schedule currently is as follows: Years 1-3: 120 CAL hours, Years 4-6: 160 CAL hours, Years 7-9: 200 CAL hours, Years 10+: 240 CAL hours.

PAID HOLIDAYS - Martin Luther King, Jr. Day, President's Day, Friday before Easter, Memorial Day, Independence Day, Labor Day, Veteran's Day, Thanksgiving Day, day after Thanksgiving, and Holiday Closure, Christmas Eve through New Year's Day.

ALTERNATIVE WORK SCHEDULES - Employee may have the option of working a 5/40 or alternatively a 9/80 work schedule with supervisor and department head approval.

RETIREMENT - The City is a member of the California Public Employees Retirement System (CALPERS). The City's contract provides a 2%@55 formula for Classic Members and 2%@62 for New Members. Employees are responsible for paying the full employee contribution toward the retirement system, which is currently 7%, plus an additional 2.00% for Classic Members; and for New Members, 7.75%.

HEALTH BENEFITS - The City has a cafeteria-style benefit program. This position is currently provided a $1,718 monthly benefit allowance to use toward monthly insurance premiums. The options include medical, dental, vision, life and disability insurance. A 457 deferred compensation plan, and a Section 125/129 flexible spending account program is also available. A small gym is located onsite at City Hall and is available for use by employees.

EDUCATION REIMBURSEMENT - The City may reimburse eligible employees for eligible education expenses, up to the cost of FT, in-state course work at a California State University

To learn more details, visit our benefits page

01

How many years of experience do you have in one or more of the following: general accounting, payroll, accounts payable, or other financial applications?

• None
• Less than Two Years
• Two to Four Years
• More than Five Years

02

Please indicate which of the following areas you have experience:

• Payroll
• Accounts Payable
• Accounts Receivable
• General Office Support
• Cash Handling
• None of the Above

03

Describe a high performing and successful team that you have been a part of in the past. Include the culture of the team, your roll and how the team worked together.

Required Question