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    Administrative Assistant - Greenville, United States - Kitchen Tune-Up Greenville, SC

    Kitchen Tune-Up Greenville, SC
    Kitchen Tune-Up Greenville, SC Greenville, United States

    4 weeks ago

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    Description

    Job Description

    Job DescriptionBenefits:
    • Bonus based on performance
    • Competitive salary
    • Flexible schedule
    • Home office stipend
    • Opportunity for advancement
    • Paid time off
    • Training & development

    Kitchen Tune-Up, a rapidly expanding kitchen remodeling company, is seeking an Administrative Assistant to join our team. This pivotal role involves overseeing all correspondence, client communication, and support duties, ensuring the smooth operation of our busy team. Additionally, this role collaborates with the Project Manager and franchise owner to prepare and organize documentation for project records, coordinates project timelines, and assists in coordinating projects with sales and installation teams to facilitate exceptional client experiences and generate reviews and referrals.

    Benefits/Perks:
    • Paid Training
    • Competitive Compensation
    • Growth Opportunities, if desired

    Primary Duties and Responsibilities:
    • Preferred 90% remote, 10% in person
    • Work directly with the CEO to support all aspects of her daily work routine, including maintaining her calendar, scheduling meetings, appointments, speaking engagements, and travel arrangements with discretion and efficiency.
    • Serve as a liaison between the Project Manager, staff, and clients, handling phone calls, answering questions, and directing inquiries appropriately.
    • Coordinate work with other KTU-GVL staff as needed; play a key role in the coordination of staff efforts within the organization.
    • Check orders as they arrive for damage and accuracy, sign for deliveries, and assist Project Manager, franchise owner, and other team members.
    • Orders and prepare gifts for clients
    • Uses an online dashboard to request and respond to online reviews
    • Uses an online dashboard to deploy content to social media. Comfortable using Facebook and Google Business Profile to post content and respond to inquiries.
    • Organize project photography and post to social media.
    • Provide coordination, monitoring, and communication of projects and programs managed by the project manager and the sales team.
    • Assist in KTU activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as fostering collaboration of end-users and key stakeholders.
    • Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate.
    • Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
    • Routinely perform a wide variety of support duties including handling printing, mail/overnight packages, copying, filing, and email/messages.
    • Sort and triage mail; maintain e-mail and other address directories.
    • Compose and prepare letters relating to routine correspondence for the CEO's signature.
    • Schedule departmental meetings and trainings; assist in the preparation and distribution of meeting agendas and materials.
    • Transcribe source material, prepare documents, reports, tables, and charts; distribute as appropriate.
    • Maintain accurate records using CRM software, paper and electronic filing systems.
    • Work with Project Manager and franchise owner to prepare and organize documentation for project records.
    • Track and schedule project timelines.
    • Place and submit orders from suppliers.
    • Work collaboratively with a team.
    • Answer incoming calls and input, track, and maintain prospects and client information in our CRM.
    Qualifications:
    • Proficiency in computer and smartphone usage.
    • Familiarity with Microsoft Office applications such as Word, Excel, and Outlook.
    • Highly motivated, dependable, and organized with a keen attention to detail.
    • Resourceful and willing to learn new computer programs.
    • Ability to prioritize tasks and thrive in a fast-paced environment.
    Ideal Candidates:
    • Career-minded professionals seeking stable, well-paying careers.
    • Individuals willing to learn new techniques and technologies.
    • Those who take pride in their work and seek to be part of a growing local company that values their skills.
    • Have a strong attention to detail and are optimistic, enthusiastic, and friendly.
    • Are innovative and prefer working in unconventional ways or on tasks that require creativity.
    Benefits/Perks:
    • Paid Training
    • Competitive Compensation
    • Growth Opportunities, if desired
    Why join the Kitchen Tune-Up team? We offer substantial training and lucrative compensation for those willing to work inside of a process, keep a sharp eye for detail, remodel the expectations of our clients, and work hard. Ongoing training with growth opportunities, if desired.

    Flexible work from home options available.

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