Jobs
>
Executive Assistant
>
Minneapolis

    Executive Assistant - Plymouth, United States - McQuay International

    McQuay International
    McQuay International Plymouth, United States

    3 weeks ago

    Default job background
    Description
    Make your mark at the world's largest HVAC company

    Why You'll Love Working for Daikin:

    • We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential.
    • Our goal is to "Perfect the Air". We do this through cutting edge innovation & sustainability efforts while meeting the HVAC needs of thousands of customers - expanding over 160 countries
    • Our culture is unrivaled. Daikin operates under 8 Core Values which are embedded into every aspect of our business. It's through these values that we continuously strive to build a place where everyone can be authentic, feel valued and heard, and have a sense of purpose and belonging.
    The Executive Assistant provides administrative support to Executive Team Members and their respective business functions. It includes interacting with senior employees at Daikin Applied and Daikin Industries, Ltd., based in Japan.

    Responsibilities encompass organizing key annual events, managing travel arrangements, coordinating meetings and conferences, drafting internal communications, handling financial records, engaging with industry and governmental stakeholders, overseeing special projects, and procuring necessary supplies.

    Moreover, the Executive Assistant will manage non-routine correspondence and handle highly confidential information.

    They will also liaise with a diverse array of external callers and visitors, as well as internal contacts across all organizational levels.

    This position requires independent judgment to effectively plan, prioritize, and manage a varied workload, with the capacity to propose improvements to office practices or procedures.


    A Day in the Life:

    • Manages the designated executive's calendar, coordinating meetings, conferences, teleconferences, and travel arrangements
    • Upholds professionalism and strict confidentiality in handling all materials, utilizing secure digital platforms and exercising discretion in business interactions.
    • Maintains comprehensive and accurate corporate records, documents, and reports
    • Prepares reports, presentations, while managing digital files, records, and correspondence for meetings.
    • Screens and responds to incoming calls/emails for the executive using digital communication channels, addressing routine and non-routine inquiries promptly and efficiently.
    • Provides administrative and office support such as typing, creating spreadsheets, and maintaining contact databases. Manages mail distribution and prioritizes emails for designated executive team members.
    • Manages expense reports for assigned executives through digital expense management systems.
    • Welcomes visitors as needed, facilitating in person and virtual meetings and determining access to appropriate parties.
    • Coordinates team communications and plans events, utilizing digital collaboration tools for seamless coordination.

    What's in It For you:

    • Medical/Dental/Vision coverage, PTO, 401K match, support for community involvement and much more
    • The ability to make an impact and shape your career with a company that is passionate about growth.
    • The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best.

    What you will Bring:

    • Highschool Diploma
    • 10 years of experience in an administrative capacity
    • 5 of those working with executives
    • Highly proficient in MS Office products (Outlook, Word, Excel, Powerpoint, Teams)
    • Outstanding organizational and time management skills
    • Excellent written and verbal communication skills
    • Ability to multi-task and coordinate multiple calendars, travel schedules, and priorities.
    • Resourceful and self-motivated
  • Transmodal Corporation

    Executive Assistant

    1 week ago

    Transmodal Corporation Ramsey, United States

    Responsibilities: · - Provide comprehensive administrative support to the CEO. · - Perform general office and clerical duties, including scanning, mailing, and filing. · - Assist with financial tasks, such as expense tracking and invoice processing. · - Greet visitors and deliver ...

  • Chestnut Health Systems

    Executive Assistant

    2 weeks ago

    Chestnut Health Systems Bloomington, United States

    Overview: · Join Chestnut Health Systems as a Full-Time Executive Assistant in Bloomington, IL · Are you ready to play a vital role in supporting the mission of a leading provider of behavioral and primary health care services? Look no further Chestnut Health Systems is seeking a ...

  • M. A. Mortenson Company, Inc.

    Executive Assistant

    1 week ago

    M. A. Mortenson Company, Inc. Minneapolis, United States

    Company Overview: Mortensons success is not a matter of luck; its a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our company values of Executive Assistant, Executive, ...

  • Bachman's Floral

    Executive Assistant

    3 weeks ago

    Bachman's Floral Minneapolis, United States

    Work closely with the CEO to keep them well informed of upcoming commitments, responsibilities and events. Act as a liaison and provide support to the Board of Directors, Shareholders and Bachman Family Limited Partnership (BFLP). Arrange and handle Executive Assistant, Executive ...

  • Ultimate Staffing Services

    Executive Assistant

    1 week ago

    Ultimate Staffing Services Plymouth, United States

    We are seeking an Executive Assistant with 5 years of c-level executive support experience. Must be highly organized, inquisitive, deadline driven, resourceful, and self-motivated. - This role is DIRECT HIRE, and pays $75-80 K and offers a hybrid sch Executive Assistant, Executiv ...

  • Ultimate Staffing Services

    Executive Assistant

    2 weeks ago

    Ultimate Staffing Services Plymouth, United States

    Job Duties: - Manage the CEO and Founder's calendars, scheduling internal and external meetings - Oversee travel coordination (domestic and international) - Provide support for email management and coordination of conferences - Draft correspondence, Executive Assistant, Executive ...

  • Amazon, Inc.

    Executive Assistant

    1 week ago

    Amazon, Inc. Minneapolis, United States

    We are looking for someone to support both the Infrastructure Security Team and the Amazon Domain Name Services (DNS) Team (known as Route 53) are looking for an Executive Assistant to who wants to work in a fast-paced, exciting, and growing organiza Executive Assistant, Executiv ...

  • Daikin Applied

    Executive Assistant

    1 week ago

    Daikin Applied Plymouth, United States

    Job Description · Make your mark at the world's largest HVAC company · Why You'll Love Working for Daikin: We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential ...

  • Thrivent

    Executive Assistant

    3 weeks ago

    Thrivent Minneapolis, United States

    We exist to help people achieve financial clarity. At Thrivent, we believe money is a tool, not a goal. Driven by a higher purpose at our core, we are committed to providing financial advice, investments, insurance, banking and generosity programs to help people make the most of ...

  • Nexus Family Healing

    Executive Assistant

    3 weeks ago

    Nexus Family Healing Plymouth, United States

    Nexus Family Healing has an opportunity to hire a Temporary Executive Assistant who will support our CEO and corporate office executive team in Plymouth, MN · We are looking for an excellent candidate to fulfill this 8 to 12-week assignment · Pay rate starting at $40+ per hour · ...

  • Royal Bank of Canada

    Executive Assistant

    3 weeks ago

    Royal Bank of Canada Minneapolis, United States

    Job Summary · Job Description · What is the opportunity? · We're looking for an Executive Assistant to support the Wealth Management - U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materi ...

  • LHH

    Executive Assistant

    1 week ago

    LHH Minneapolis, United States

    Job Title: Executive Assistant (Contract) · Location: Minneapolis · Duration: 5-6 Months (with potential for permanent conversion) · About Us: LHH is partnering up a dynamic and innovative company dedicated to a financial services company. We are seeking a dedicated and highly or ...

  • Nexus Treatment

    Executive Assistant

    3 weeks ago

    Nexus Treatment Plymouth, United States

    Nexus Family Healing has an opportunity to hire a Temporary Executive Assistant who will support our CEO and corporate office executive team in Plymouth, MN · We are looking for an excellent candidate to fulfill this 8 to 12-week assignment · Pay rate starting at $40+ per hour · ...

  • Nexus Family Healing

    Executive Assistant

    3 weeks ago

    Nexus Family Healing Plymouth, United States

    Nexus Family Healing has an opportunity to hire a Temporary Executive Assistant who will support our CEO and corporate office executive team in Plymouth, MN We are looking for an excellent candidate to fulfill this 8 to 12-week assignment Pay rate Executive Assistant, Executive, ...

  • Espresso Services Inc / Intermix Beverage

    Executive Assistant

    1 week ago

    Espresso Services Inc / Intermix Beverage Minneapolis, United States Full time

    Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes ...

  • Pohlad Family Foundation

    Executive Assistant

    3 weeks ago

    Pohlad Family Foundation Minneapolis, United States

    Job Description · Organizational Description · In December 1993, Carl and Eloise Pohlad established a private family foundation in Minneapolis, Minnesota. The Foundation would allow their family's informal practice of supporting community needs to become more open and available t ...

  • Espresso Services Inc.

    Executive Assistant

    2 weeks ago

    Espresso Services Inc. Minneapolis, United States

    Espresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes ...

  • Royal Bank of Canada

    Executive Assistant

    3 weeks ago

    Royal Bank of Canada Minneapolis, United States

    Job Summary · Job Description · What is the opportunity? · We're looking for an Executive Assistant to support senior leadership. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materials. This role serves a ...

  • Ultimate Staffing

    Executive Assistant

    2 weeks ago

    Ultimate Staffing Plymouth, United States

    We are seeking an Executive Assistant with 5+ years of c-level executive support experience. Must be highly organized, inquisitive, deadline driven, resourceful, and self-motivated. · *This role is DIRECT HIRE, and pays $75-80K and offers a hybrid schedule after training (Wednesd ...

  • Vumedi

    Executive Assistant

    2 weeks ago

    Vumedi Minneapolis, United States

    About Vumedi: · Vumedi is the largest video education platform for doctors worldwide. We distribute timely and relevant educational content that makes it easier than ever for healthcare professionals to get access to medical advances and learning. Ultimately, our mission is to he ...