- Email, Calendar, Meeting, and Communication Management:
- Monitor email and provide regular update to President on action items
- Work with President to maintain and update running task list
- Work with President to develop and maintain a balanced schedule
- Plan and coordinate meetings and conferences
- Manage telephone calls, and meeting requests
- Handle day-to-day communications in a courteous and professional manner
- Travel Management:
- Anticipate and manage all aspects of air, hotel, and ground transport
- Provide itinerary and other travel documents
- Prepare expense reports for President
- File and Document Management:
- Produce high quality letters and reports
- Manage databases and compile information/lists
- Maintain up-to-date files and end of year review of files for purging
- Support of Foundation Staff:
- Coordinate event registration for program staff;
- Coordinate materials and logistics for Board of Directors and family meetings on a quarterly basis or more frequently if necessary;
- Work with Accounting in paying department invoices and tracking expenses;
- Respond to phone calls, e-mails, and in-person inquiries and schedule site visits (primarily for President and periodically for program staff) regarding Foundation-funded programs, grants application process, and other general questions; alternatively, direct such inquiries to appropriate program staff member.
- Other:
- Prioritize workload and remain flexible and available to executive, as needed
- Coordinate volunteer events
- Other projects and tasks, as assigned
- Must possess superb professionalism and communication skills
- Strong interpersonal skills to interact with all levels of the organization and build strong relationships.
- Positive attitude and sense of humor
- Calm and solution-oriented
- Ability to anticipate needs and address issues proactively
- Strong work ethic and team player
- Patience and ability to juggle priorities
- Good problem-solving skills
- Must maintain strictest confidentiality
- Demonstrated ability to manage multiple tasks and track and meet deadlines
- Demonstrated proficiency in Microsoft Word, PowerPoint, Excel, Outlook
- Flexibility to work beyond normal working hours, as needed
- Bachelor's degree and/or equivalent work experience
- years' experience in a similar role, managing executives
-
Executive Assistant
3 weeks ago
Ultimate Staffing Services Plymouth, United StatesJob Duties: - Manage the CEO and Founder's calendars, scheduling internal and external meetings - Oversee travel coordination (domestic and international) - Provide support for email management and coordination of conferences - Draft correspondence, Executive Assistant, Executive ...
-
Executive Assistant
2 weeks ago
Ultimate Staffing Services Plymouth, United StatesWe are seeking an Executive Assistant with 5 years of c-level executive support experience. Must be highly organized, inquisitive, deadline driven, resourceful, and self-motivated. - This role is DIRECT HIRE, and pays $75-80 K and offers a hybrid sch Executive Assistant, Executiv ...
-
Executive Assistant
2 weeks ago
Amazon, Inc. Minneapolis, United StatesWe are looking for someone to support both the Infrastructure Security Team and the Amazon Domain Name Services (DNS) Team (known as Route 53) are looking for an Executive Assistant to who wants to work in a fast-paced, exciting, and growing organiza Executive Assistant, Executiv ...
-
Executive Assistant
1 day ago
Roers Companies Plymouth, United StatesJob Type · Full-time · Description · Roers Companies is seeking an experienced, professional, and dynamic Executive Assistant to provide support to the Co-CEO and Founder. This position will perform standard and advanced executive assistant duties including: managing highly confi ...
-
Executive Assistant
3 weeks ago
Ultimate Staffing Plymouth, United StatesWe are seeking an Executive Assistant with 5+ years of c-level executive support experience. Must be highly organized, inquisitive, deadline driven, resourceful, and self-motivated. · *This role is DIRECT HIRE, and pays $75-80K and offers a hybrid schedule after training (Wednesd ...
-
Executive Assistant
2 weeks ago
M. A. Mortenson Company, Inc. Minneapolis, United StatesCompany Overview: Mortensons success is not a matter of luck; its a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. Our foundation and culture are based upon our company values of Executive Assistant, Executive, ...
-
Executive Assistant
2 weeks ago
Daikin Applied Plymouth, United StatesJob Description · Make your mark at the world's largest HVAC company · Why You'll Love Working for Daikin: We're a group who operates with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential ...
-
Executive Assistant
2 weeks ago
Espresso Services Inc / Intermix Beverage Minneapolis, United States Full timeEspresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI works with businesses of all sizes ...
-
Executive Assistant
3 days ago
Roers Companies LLC Minneapolis, United StatesJob Description · Job DescriptionDescription:Roers Companies is seeking an experienced, professional, and dynamic Executive Assistant to provide support to the Co-CEO and Founder. This position will perform standard and advanced executive assistant duties including: managing high ...
-
Executive Assistant
4 weeks ago
Royal Bank of Canada Minneapolis, United StatesJob Summary · Job Description · What is the opportunity? · We're looking for an Executive Assistant to support the Wealth Management - U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materi ...
-
Executive Assistant
3 weeks ago
PD Instore Minneapolis, United StatesJob Details · Job Location · Tempo - Minneapolis, MN · Description · OUR MISSION · PD Instore is a future-forward creator of brand solutions that enlightens, inspires, and transforms the consumer's experience. · OUR VISION · We foster stronger personal connections · by creating ...
-
Executive Assistant
2 weeks ago
Mortenson Minneapolis, United StatesCompany Overview: · Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. · Our foundation and culture are based upon our company values of trust, safety, teamwork, r ...
-
Executive Assistant
2 weeks ago
VuMedi Inc. Minneapolis, United StatesJob Description · Job DescriptionAbout Vumedi: · Vumedi is the largest video education platform for doctors worldwide. We distribute timely and relevant educational content that makes it easier than ever for healthcare professionals to get access to medical advances and learning. ...
-
Executive Administrative Assistant
4 weeks ago
Hook Agency Minneapolis, United States"We're a get-sh*t-done, workhorse agency. We're not sitting around wasting a bunch of their (client) money and time on fluff." - Tim Brown, CEO · Does that resonate with you? This may be the place for you. · What we're looking for: · Experience working in an Executive Assistant o ...
-
Executive Assistant
4 weeks ago
Espresso Services Inc / Intermix Beverage Minneapolis, United StatesJob Description · Job DescriptionEspresso Services Inc. was founded as a technical coffee service company in 1989; setting the standard for quality equipment, service, and customer support in the specialty coffee industry. Through its various channels and product offerings, ESI w ...
-
Executive Assistant
2 weeks ago
Three Point Solutions Minneapolis, United StatesJob Description · Job DescriptionJob title : Executive Assistant · Client : Kitchen hood and grease exhaust cleaning company · Duration : Full time permanent role · Location : Bloomington, MN 55431 · Shift : 1st Shift · Job Description: · As a member of our team you'll be: · Data ...
-
Executive Administrative Assistant
2 weeks ago
Celcuity Plymouth, United StatesCelcuity Inc. (Nasdaq: CELC) is a clinical-stage biotechnology company focused on the development of targeted therapies for a number of different cancers. Our mission is to extend the lives of cancer patients by developing potential first-in-class therapies and companion diagnost ...
-
Executive Administrative Assistant
2 weeks ago
Medtronic, plc Minneapolis, United StatesIf you are looking for a highly visible role in a dynamic and growing market, and to expand access to an under-served segment of health care - come join the Medtronic Pelvic Health team The Pelvic Health Business is the market leader in advanced tre Administrative Assistant, Heal ...
-
Senior Executive Assistant
2 weeks ago
Cargill, Inc. Plymouth, United StatesWant to build a stronger, more sustainable future and cultivate your career? Join Cargill's global team of 160,000 employees who use new technologies, dynamic insights and over 157 years of experience to connect farmers with markets, customers with ingredients, and people and ani ...
-
Executive Assistant, Sales
1 week ago
OceanTech Minneapolis, United StatesAre you an all-star Executive Assistant who strives for professional excellence, who is extremely organized, and is able and willing to be the right-hand of a busy VP of Sales? Are you excited to assist in maintaining business critical client relationships and assisting in new bu ...
Executive Assistant - Minneapolis, United States - Pohlad Family Foundation
Description
Job DescriptionOrganizational Description
In December 1993, Carl and Eloise Pohlad established a private family foundation in Minneapolis, Minnesota. The Foundation would allow their family's informal practice of supporting community needs to become more open and available to many more nonprofits in the Twin Cities. Mr. and Mrs. Pohlad were active in philanthropy throughout their lives and have passed their legacy of service and giving back through the Foundation to their three sons, and increasingly, their grandchildren - the Pohlad Third Generation (P3G).
The Foundation's mission is to improve the quality of life and opportunities for those most in need in the Twin Cities region. Today, the Foundation focuses on housing stability for low- income families and youth, and racial justice.
Position Purpose
Provide executive support and assistance to the Pohlad Family Foundation President, including travel planning, organizing meetings and calendar management, anticipation of daily work needs, coordination of projects, and other duties as may be requested. The position requires strong interpersonal skills to interact with executives and staff, strong professional image, and the ability to maintain strict confidentiality.
Key Accountabilities
While performing the duties of this job, the employee will work primarily in an office environment. The noise level in the work environment is usually moderate. The Pohlad Family Foundation offers a 3-2 hybrid work schedule. The option for hybrid is subject to business needs and may be changed at any time at the discretion of the Company.
Physical Demands (with or without reasonable accommodations)
While performing the duties of this job, the employee may be prone to sitting for lengthy periods of time. The employee is regularly required to talk or hear. The employee is frequently required to stand, walk, sit; use hands to finger, handle, or feel; and reach with hands and arms. Occasionally required to hear objects, tools, or controls. Specific vision abilities required by the job include good vision. Lifting requirements may be required to lift and/or move up to 10 lbs. Travel is not required.
Requirements
Required Knowledge, Skills Abilities