- Schedule meetings and assure details for rooms, equipment, catering, participants, etc.
- Work effectively with team member calendars for one-time or repeating meetings
- Prepare material and documents for various meetings and events
- Collect, prepare, and distribute meeting minutes, and prepare PowerPoint presentations as needed
- Research and set up off-site meeting space
- Research and book travel for individuals, as well as coordinate and arrange group travel
- Handle conference and hotel registrations
- Prepare and reconcile travelers' expense reports in an accurate and timely manner
- Planning, preparation, and coordination of the annual meeting
- Coordinate ticketing and food orders for operating group customers and team member outings
- Plan miscellaneous customer and team building events, including researching, and making restaurant reservations
- Perform Service Awards planning and preparation
- Spearhead group participation in multiple stewardship and United Way events
- Plan and implement the holiday card and gift mailing
- Provide business plan development support
- Order and track technology items; computers, laptops, tablets, hot spots, and printers
- Reconcile eSA (e-Systems Access) report
- Maintain printers, and order general office supplies as needed
- Distribute mail and make shipping labels for team members
- Set up, organize, and manage filing systems to ensure organized paperwork
- Perform contract document comparisons
- Print, put together, and distribute binders for Mortenson Support Team meeting attendees
- Prepare for new arrivals: prepare workspaces, coordinate orientation, provide access keys and phone equipment
- Perform apparel ordering
- Conduct invoice processing and obtain approval(s)
- Prepare and distribute HR Action, Traveler and Relocation, and Assignment Notification Forms
- Format and print a variety of documents, presentations, and contracts
- Greet and direct visitors
- Support General Manager and Director of Operations with a project staffing and tracking spreadsheet
- Supervise other office support staff (future)
- Provide training, job assignments, and handle career development
- Approve timecards for on-site team members
- Review work performance; figure out rewards and/or performance management measures
- Minimum four years administrative experience, with at least one year of executive administrative support required
- Detail orientation and ability to organize and run multiple projects
- Excellent organization and multi-tasking skills, with the ability to be flexible as needed
- Proficient skills in Microsoft Word, Excel, Outlook, and Power Point
- Adaptive, effective communication and active listening skills
- Positive professional attitude and strong customer service skills
- Ability to craft systems and processes, and seek out additional responsibilities
- Associate's or Bachelor's degree in business administration or equivalent experience
-
Executive Assistant
1 week ago
Ultimate Staffing Plymouth, United StatesJob Duties: · * Manage the CEO and Founder's calendars, scheduling internal and external meetings · * Oversee travel coordination (domestic and international) · * Provide support for email management and coordination of conferences · * Draft correspondence, agendas, reports, and ...
-
Executive Assistant
1 week ago
Aimbridge Hospitality Minneapolis, United StatesAimbridge Hospitality - Millennium Minneapolis [Office Assistant / Receptionist] As an Executive Assistant at Aimbridge Hospitality, you'll: Perform a wide variety of administrative tasks in support of a top executive; Provide executive support on matters relating to the executiv ...
-
Executive Assistant
1 week ago
Ultimate Staffing Services Plymouth, United StatesJob Duties: - Manage the CEO and Founder's calendars, scheduling internal and external meetings - Oversee travel coordination (domestic and international) - Provide support for email management and coordination of conferences - Draft correspondence, Executive Assistant, Executive ...
-
Executive Assistant
1 week ago
Royal Bank of Canada Minneapolis, United StatesJob Summary · Job Description · What is the opportunity? · We're looking for an Executive Assistant to support the Wealth Management - U.S. CEO and CAO. This role will coordinate and manage executive scheduling and prepare and organize important strategic plans and meeting materi ...
-
Executive Assistant
6 days ago
VuMedi Inc. Minneapolis, United StatesJob Description · Job DescriptionAbout Vumedi: · Vumedi is the largest video education platform for doctors worldwide. We distribute timely and relevant educational content that makes it easier than ever for healthcare professionals to get access to medical advances and learning. ...
-
Executive Assistant
2 weeks ago
Roers Companies Plymouth, United StatesJob Type · Full-time · Description · Roers Companies is seeking an experienced, professional, and dynamic Executive Assistant to provide support to the Co-CEO and Founder. This position will perform standard and advanced executive assistant duties including: managing highly confi ...
-
Executive Administrative Assistant
4 days ago
Lakeside HR Group Minneapolis, United StatesLakeside HR Group has been engaged to recruit an Executive Assistant position for a non-profit located in the North Metro area. The Executive Assistant supports the Chief Executive Officer as well as other members of the leadership team. They will partner closely with the team to ...
-
Executive Administrative Assistant
2 days ago
MEDA - Metropolitan Economic Development Association Minneapolis, United StatesThe Executive Assistant will support the executives in achieving greater levels of success, and to growing his/her own skills and developing into a supportive leader within the team. · The EA must have excellent written and verbal skills, the ability to handle multiple tasks, and ...
-
Marketing Executive Assistant
1 week ago
Hook Agency Minneapolis, United States"We're a get-sh*t-done, workhorse agency. We're not sitting around wasting a bunch of their (client) money and time on fluff." - Tim Brown, CEO · Does that resonate with you? This may be the place for you. · What we're looking for: · Experience working in an Executive Assistant o ...
-
Executive Assistant
1 week ago
PD Instore Minneapolis, United StatesJob Details · Job Location · Tempo - Minneapolis, MN · Description · OUR MISSION · PD Instore is a future-forward creator of brand solutions that enlightens, inspires, and transforms the consumer's experience. · OUR VISION · We foster stronger personal connections · by creating ...
-
Executive Assistant, Sales
3 weeks ago
OceanTech Minneapolis, United StatesAre you an all-star Executive Assistant who strives for professional excellence, who is extremely organized, and is able and willing to be the right-hand of a busy VP of Sales? Are you excited to assist in maintaining business critical client relationships and assisting in new bu ...
-
Temporary Executive Assistant
1 week ago
Beacon Hill Staffing Group, LLC Minneapolis, United StatesJob Description · Job DescriptionPosition Overview: · Beacon Hill is seeking a highly organized and detail-oriented Temporary Executive Assistant to support our client's CEO while their current Executive Assistant is on leave. The ideal candidate will have excellent writing skill ...
-
Executive Administrative Assistant
3 weeks ago
BGM Group Minneapolis, United StatesJob Description · Job DescriptionSalary: $26-$32/hour · Who is BGM? · BGM offers entrepreneurs, business owners, organizations and individuals a wide range of advisory, audit, accounting and tax services to meet business and personal needs. We don't just solve problems, we antici ...
-
Mortenson Minneapolis, United States Full timeCompany Overview: · Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service. · Our foundation and culture are based upon our company values of trust, safety, teamwork, ...
-
Ascend Digital Pte Ltd Minneapolis, United StatesExecutive Assistant & Marketing Coordinator · REIOptimize is seeking · an exceptional Part-Time Executive Assistant & Marketing Coordinator · to support our CEO, Callan Faulkner, in our mission to help entrepreneurs live optimized lives through AI, automation, and personal dev ...
-
Minnesota Council of Nonprofits Minneapolis, United StatesOverview: · We are looking for a teammate who is: · A proactive, detailed, digital-first professional who enjoys learning and unafraid to try new things · A creative problem-solver to achieve success and enjoys working with highly engaged co-workers focused on organizational o ...
-
Minnesota Council of Nonprofits Minneapolis, United StatesOverview: · We are looking for a teammate who is: · A proactive, detailed, digital-first professional who enjoys learning and unafraid to try new things · A creative problem-solver to achieve success and enjoys working with highly engaged co-workers focused on organizational outc ...
-
Executive Assistant non profit
3 days ago
Simply Staffing Solutions, LLC Minneapolis, United StatesJob Description · Job DescriptionWe are seeking an Executive Assistant Non Profit to join our team You will provide high-level administrative support for an Executive at our company. · Responsibilities: · Handle administrative needs of Executive · Arrange conference calls and mee ...
-
Executive Assistant to School Administration
14 hours ago
Living Word/Maranatha Christian Academy Minneapolis, United StatesJob Description · Job DescriptionSalary: Commensurate with experience · Summary · Maranatha Christian Academy (MCA) is a private school serving Grades Pre-kindergarten through 12 in Brooklyn Park, MN. We are an influential school of collaborators, innovators, and explorers ground ...
-
Executive Assistant
4 weeks ago
V3 Sports Minneapolis, United States Regular, Full time· Who We Are · V3 Sports is a nonprofit located in vibrant North Minneapolis, focused on elevating our community through wellness, fitness, and education Thanks to our amazing partners, donors, and incredible community members, we have been making waves in Minneapolis, serving o ...
Executive Assistant - Minneapolis, United States - Mortenson
Description
Company Overview:
Mortenson's success is not a matter of luck; it's a result of our ingenuity, expertise, and exceptional people coupled with our unparalleled focus on customer service.
We are inspired by a compelling purpose to build structures and facilities for the advancement of modern society and a mission to create an exceptional customer experience.
Mortenson has built a reputation for being a leader in our industry and in the communities in which we live and work.
It all starts with our exceptional people and exceptional teams. Mortenson has been voted a "best place to work" 40 times regionally over the past decade......What are you waiting for?
Summary:
Are you organized and efficient at multi-tasking? Do you love to work independently? Mortenson is currently seeking an Executive Administrative Assistant to handle a wide range of administrative and executive support tasks in our Data Center Group.
Your ability to remain flexible, inventive, dedicated, and efficient with a high level of integrity and confidentiality is vital to your success in this role.
Excellent written and verbal communication skills are necessary as you will be interacting with staff at all levels in an ever-changing environment.
Your extraordinary customer service abilities will ensure every customer has a superb experience when they are at Mortenson facilities. There are opportunities for personal growth potential in this market for those seeking career growth.Location:
Minneapolis, MN
Responsibilities:
Meeting coordination
Qualifications:
Education:
Visa sponsorship is not offered for this position.
No Agency emails, calls or solicitations accepted
#LI-SO1
