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    Administrative Assistant - Los Angeles, United States - UPTE-CWA

    UPTE-CWA
    UPTE-CWA Los Angeles, United States

    1 week ago

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    Description

    UPTE-CWA Local 9119 is a dynamic and growing member-run, statewide union representing 18,000 University of California technical, research, and healthcare professionals. We are seeking an Administrative Assistant to be based in the Los Angeles area.

    Job Title: Administrative Assistant

    Location: Los Angeles, CA

    Job Classification: Full-time, Union, Non-Exempt, Hybrid

    The Administrative Assistant will be responsible for providing logistical and administrative support to the work of the union. Candidates with a demonstrated commitment to economic and social justice work are strongly encouraged to apply.

    Responsibilities:

    • Provide support to Organizing staff
    • Receive, route and respond to phone calls and emails
    • Receive and route all incoming mail and shipments
    • Process all outgoing mail and shipments
    • Process membership applications and other internal documents
    • Track grievances, draft letters, create and maintain files
    • Maintain Media list
    • Provide logistical support for Union meetings, events, and actions
    • Provide support for organizing campaigns
    • Provide support for political outreach
    • Provide support for special projects
    • Help coordinate and plan logistics for statewide meetings and annual convention
    • Research and order supplies and office equipment
    • Provide assistance to the Executive Director as assigned
    • Download, review and reconcile dues and new hire/change list on database
    • Draft routine correspondence
    • Perform database runs and produce routine reports as well as special reports as requested
    • Reconcile membership and dues reports
    • Design and maintain office organization systems
    • Create and maintain email distribution list
    • Set up and maintain relationships with vendors
    • Organize and maintain storage room
    • Other duties as requested

    Preferred Knowledge and Experience:

    • Excellent written and verbal communication skills
    • Ability to thrive in a fast-paced, high-pressure environment with short deadlines
    • Strong work ethic, attention to detail, and ability to prioritize multiple tasks and assignments.
    • Knowledge of word processing and excel software
    • Familiarity with database and data management preferred
    • Ability to engage with a diverse array of Union members, staff, coalition allies, with a positive and professional energy

    To Apply:

    Email:

    Please include the following:

    • A résumé with the months and years of employment for each position.
    • A cover letter addressing your qualifications and ability to carry out the duties of the position as described above.

    Compensation includes a competitive salary and benefits package, including all University holidays, generous vacation, healthcare and retirement benefits. The salary range for this position is $62,895.12 – $84,525.79.

    Position open until filled.

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